🤖 AI-powered salon booking with GPT, Google Calendar & email confirmations
⚡ 3,404 views · 🤖 AI Chatbots & Agents
Description
Overview
- This workflow is an AI-powered Salon Booking Assistant that automates hair, beauty, and spa appointment scheduling through a Webhook trigger.
- It interacts with the user in natural conversation, collects booking details (service type, stylist preference, date/time, and any special requests), finalizes the draft, and confirms the appointment by storing it in Google Calendar and sending an email confirmation — fully automated end-to-end.
How It Works
1. User Interaction
- The workflow starts when a user submits a request via the Webhook.
- The AI agent asks step-by-step questions:
- Type of service (haircut, facial, manicure, etc.)
- Preferred stylist (optional)
- Preferred date & time
- Any additional notes (special treatments, products, etc.)
- Once details are gathered, it generates a draft appointment summary.
2. Confirmation & Personal Details
- The user reviews the draft and confirms.
- The assistant then asks for personal details (name, email, phone number).
3. Booking & Notifications
- After confirmation, the details are sent to Google Calendar to create an appointment.
- A confirmation email is sent to the user with all booking information.
- A final webhook response confirms that the appointment is successfully booked.
How to Use
- Triggered directly via a Webhook URL (can be embedded in your salon website or mobile app).
- Simply fill in the details, and the assistant will guide the user step by step until the booking is finalized.
- Once completed, the user receives both an email confirmation and an on-screen success message.
Requirements
To use this workflow, you’ll need:
- n8n account (self-hosted or cloud)
- Webhook node (for booking trigger)
- OpenAI or OpenRouter API Key (for AI-driven conversation)
- Google Calendar API access (to create appointments)
- Gmail / SMTP credentials (to send confirmation emails)
🔗 Nodes Used
Webhook, Google Calendar, Gmail, AI Agent, OpenAI Chat Model, Simple Memory
📥 Import
Download workflow.json and import into n8n:
Workflow menu → Import from File