๐ฌ Transform HR PDFs into engaging onboarding videos with AI, HeyGen and Google Drive
โก 312 views ยท ๐ฌ Content Creation & Video
Description
๐ Description
Automate your HR onboarding process by transforming complex policy PDFs into friendly, structured onboarding videos using AI and HeyGen. ๐๐ฌ This workflow receives HR policy documents via webhook, extracts and simplifies the content with GPT-based AI, generates a natural script for a HeyGen avatar, renders the onboarding video, checks its status until completion, and finally uploads the finished video to Google Drive. Perfect for HR teams who want scalable, consistent, and engaging onboarding experiences without manual video production. โจ๐ฅ
๐ What This Template Does
1๏ธโฃ Receives an HR policy PDF through a webhook for processing. ๐ 2๏ธโฃ Downloads the PDF and extracts readable text from it. ๐ 3๏ธโฃ Uses AI to simplify policy language into structured onboarding guidance. ๐ค 4๏ธโฃ Converts structured guidance into a friendly onboarding video script. ๐ฃ๏ธ 5๏ธโฃ Sends the script to HeyGen to generate a video with avatar narration. ๐ฅ 6๏ธโฃ Repeatedly checks the HeyGen API until the video is complete. โณ 7๏ธโฃ Downloads the completed video automatically. ๐ฅ 8๏ธโฃ Uploads the final onboarding MP4 file into Google Drive. โ๏ธ 9๏ธโฃ Returns the video file via webhook for further automation or client-side display. ๐
โญ Key Benefits
โ Converts dense HR documents into engaging onboarding videos โ Ensures consistency across all onboarding materials โ Reduces manual video scripting and editing workload โ Provides warm, friendly, employee-ready onboarding guidance โ Fully automated pipeline from PDF โ AI script โ HeyGen video โ Drive โ Ideal for remote, hybrid, or fast-scaling HR teams
๐งฉ Features
- PDF ingestion via secure webhook
- Text extraction for accurate AI processing
- Two-stage AI workflow: policy simplification + script creation
- Structured JSON enforcement for reliable outputs
- HeyGen video generation with avatar narration
- Automated status polling loop
- Google Drive upload with dynamic file naming
- End-to-end error handling
- Webhook response with video delivery
๐ Requirements
- Google Drive OAuth2 credentials
- HeyGen API key
- OpenAI API key (GPT-4.1-mini or GPT-4o required)
- Webhook endpoint for PDF uploads
- Valid avatar ID + voice ID for HeyGen
๐ฏ Target Audience
- HR teams onboarding new employees
- L&D (Learning & Development) teams
- Companies that want to modernize policy training
- Fast-growing startups needing scalable onboarding content
- Agencies creating onboarding videos for clients
๐ Nodes Used
HTTP Request, Webhook, Google Drive, AI Agent, OpenAI Chat Model, Simple Memory
๐ฅ Import
Download workflow.json and import into n8n:
Workflow menu โ Import from File