📁 Automate image portfolio organization with GPT-4o Vision, Google Drive and Notion

⚡ 295 views · 📁 File Management

Description

Overview

This template is ideal for photographers, graphic designers, and creative professionals who manage large volumes of visual assets. It is also perfect for Digital Asset Managers looking for a customizable, automated solution to organize files without manual tagging.

What it does

When a new image is uploaded to a designated “Inbox” folder in Google Drive, the workflow performs the following actions:

• AI Analysis: Uses GPT-4o to analyze the image content, generating a description, extracting dominant colors, and determining the category (e.g., Portrait vs. Landscape).
• Safety Check: Runs an AI-based NSFW filter. If inappropriate content is detected, the process stops, and a warning is sent to Slack.
• Smart Sorting: Automatically moves the file into the correct subfolder based on its category.
• Contextual Tagging: Generates specific tags (e.g., “smile, natural light” for portraits) and updates the file metadata.
• Archiving: Creates a comprehensive entry in a Notion Database with the image link, tags, and description.
• Notification: Sends a success alert to Slack with a summary of the archived asset.

How to set up

This workflow is designed to be plug-and-play using a central configuration node.

1. Credentials: Connect your Google Drive, OpenAI, Notion, and Slack accounts in n8n.
2. Set Variables: Open the node named “Workflow Configuration”. Replace the placeholder IDs with your actual Folder IDs (for Inbox, Portraits, and Landscapes), Notion Database ID, and Slack Channel ID.
3. Prepare Notion: Create a Database in Notion with the following properties:
   • Category (Select)
   • Description (Rich Text)
   • Image URL (URL)
   • Tags (Rich Text)
   • Date (Date)

Requirements

• n8n Version: 1.0 or later.
• OpenAI API: Access to the gpt-4o model is recommended for accurate vision analysis.
• Google Drive: A specific folder structure (Inbox, Portraits, Landscapes).
• Notion: A dedicated database for the portfolio.
• Slack: A channel for notifications.

How to customize

• Add Categories: You can expand the “Category Router” (Switch node) to include more specific genres like “Architecture,” “Macro,” or “Street,” and add corresponding paths.
• Adjust Prompts: Modify the system prompts in the AI nodes to change the language of the output or the style of the generated tags.
• Change Output: Connect to Airtable or Excel instead of Notion if you prefer a different database system.

🔗 Nodes Used

HTTP Request, Slack, Google Drive, Notion, Google Drive Trigger, OpenAI

📥 Import

Download workflow.json and import into n8n: Workflow menu → Import from File

📖 Importing guide · 🔑 Credential setup