📁 Automated project kickoff with Dropbox MCP, OpenAI, Slack & Gmail

⚡ 711 views · 📁 File Management

Description

New project, zero setup hassle. The Project Starter Bot builds a well-structured Dropbox folder system for every new project and notifies everyone through Slack and Gmail. No more manual folders, no one left out of the loop.

Last updated: September 2026.

Why Use Project Starter Bot?

Save Time: Nested project directories get created instantly. No more tedious manual folder setup.

Avoid Mistakes: Every necessary sub-folder exists from the start. Human error gone.

Boost Team Collaboration: Your team hears about it immediately via Slack and Gmail, so nobody misses the kickoff.

Gain an Edge: Fast, professional project launches that impress clients and colleagues.

Perfect For

• Project Managers: Organized projects from day one without lifting a finger.
• Creative Teams: Focus on creativity while the bot handles folders and notifications.
• Freelancers & Agencies: Faster launches and consistent setup across clients.

How It Works

1. Trigger: You send a chat message requesting a new project folder.
2. Process: The bot creates the main project folder plus five standardized sub-folders in Dropbox.
3. Smart Logic: It verifies success and asks if you want to send notifications before proceeding.
4. Output: A Slack message lands in the #projects channel and a Gmail confirmation goes out.
5. Storage: All folders stay neatly organized inside Dropbox, easy to find.

Quick Setup

1. Import JSON file to your n8n instance
2. Add credentials:
   • Dropbox OAuth2 (developer docs)
   • Slack API token (API docs)
   • Gmail OAuth2
3. Customize: Adjust folder names or project path if needed
4. Update: Change Slack channel URL or Gmail recipient details
5. Test: Run with a sample project name to see folders and notifications in action

Requirements

• Active n8n instance
• Dropbox OAuth2 credentials
• Slack API token with chat permissions
• Gmail OAuth2 credentials

Level Up Ideas

• Integrate with project management tools like Jira or Trello for automated task creation
• Add personalized email templates with dynamic project details
• Use AI-powered chatbots to handle more complex project setup conversations

Nodes Used

• When chat message received
• AI Agent
• Dropbox create folder
• Send a message in Slack
• Send a message in Gmail
• Simple Memory (for context)
• MCP triggers and clients

Quick Answers

How do I start a project?
Send a chat message with the new project name. Folders and notifications follow automatically.
What gets created?
A main project folder plus five standardized sub-folders in Dropbox.
Who gets notified?
Your team via Slack (#projects channel) and Gmail.

Details

Made by: khmuhtadin
Tags: Project Management, Automation, Dropbox, Slack, Gmail
Category: Workflow Automation
Need custom work? Contact Me

Additional info

Built with n8n. Need an assessment on your business? Feel free to reach out at https://khmuhtadin.com/consultation/

🔗 Nodes Used

AI Agent, Simple Memory, Chat Trigger, Azure OpenAI Chat Model, Google Gemini Chat Model, MCP Client Tool

📥 Import

Download workflow.json and import into n8n: Workflow menu → Import from File

📖 Importing guide · 🔑 Credential setup