🎣 Lead tracking system for HubSpot with automated notifications via Gmail & Slack
⚡ 1,375 views · 🎣 Lead Generation & Enrichment
Description
🎯 Project Purpose
This project automates the process of collecting and managing new leads submitted through a web form. It eliminates the need for manual data entry and ensures that each lead is:
- Properly recorded and time-stamped in a structured format
- Automatically communicated to the sales or support team
- Ready for follow-up, with a reminder system in place
It’s a lightweight but effective solution suitable for freelancers, small teams, and growing businesses that want to streamline their lead intake process.
🛠️ Tools & Technologies Used
- Google Forms / Web Form – Frontend for capturing leads
- Google Sheets – Central database for storing lead information
- n8n – Automation platform that connects and coordinates all services
- Gmail – Handles email notifications for new leads
- Slack (optional) – Provides instant team notifications
- Date & Time nodes – Tracks and manages lead response timing
- Conditional (IF) nodes – Filters out duplicate and incomplete entries
🔄 Workflow Overview
🔄 Workflow Overview visual selection 1.png
✨ Key Features
- ✅ No-code integration using n8n
- ✅ Instant alerts via Gmail and/or Slack
- ✅ Google Sheets as an easily accessible backend
- ✅ Modular design — easy to expand with CRM tools (like HubSpot)
- ✅ Clean JSON structure and logic, beginner-friendly
📈 Possible Improvements
- Add email validation via external API (e.g., NeverBounce, Hunter)
- Integrate with a CRM for deeper automation
- Add lead scoring based on answers
- Include automatic follow-up emails after X days
- Schedule weekly summary reports via email
🧑🏻💻 Creator Information
Developed by: Adem Tasin upworkicon 1.png Adem T.
🌐 Website: Dataplusminus+- 📧 Email:dataplusminuss@gmail.com 💼 LinkedIn: Adem Tasin
🔗 Nodes Used
Slack, HubSpot, Gmail, Google Sheets Trigger
📥 Import
Download workflow.json and import into n8n:
Workflow menu → Import from File