📱 Automate event registration & follow-ups with Gmail reminders & Google Sheets
⚡ 434 views · 📱 Social Media & Email Marketing
Description
How it works
Simplified registration: Automatically captures sign-ups via optimized web forms.
Instant confirmations: Immediately sends confirmation emails with event details and calendar invites.
Scheduled reminders: Automatic reminder sequence before the event to maximize attendance.
Post-event follow-up: Automatically collects feedback and nurtures participants.
Set up steps
-
Registration form: Create or connect your event registration form.
-
Calendar system: Integrate with Google Calendar or Outlook to manage time slots.
-
Email service: Set up your sending platform (Gmail, SendGrid, Mailchimp).
-
CRM integration: Sync with your CRM for participant tracking.
-
Feedback survey: Prepare your post-event satisfaction questionnaire.
-
Personalized sequences: Tailor messages based on event type.
Key Features
🎯 Optimized registration: Responsive forms with real-time validation
📅 Automatic calendar management: Instantly adds to calendars and manages time slots
⏰ Smart reminders: Progressive sequence (D-7, D-1, H-2) with personalized content
📊 Complete tracking: Monitors sign-ups, attendance, and participation rates
🎤 Multi-event support: Manage multiple events and formats simultaneously
📱 Mobile notifications: Push alerts and SMS for urgent reminders
🔄 Automatic feedback: Collects and analyzes participant feedback automatically
📈 Detailed analytics: Performance reports and improvement insights
Supported Event Types
- Webinars: Online sessions with auto-generated access links
- Conferences: In-person events with seat and logistics management
- Trainings: Learning sessions with progress tracking
- Meetings: Internal meetings with invite coordination
- Workshops: Practical sessions with materials and prerequisites
Automated Sequence
- Sign-up → Immediate confirmation + calendar invitation
- D-7 → Reminder email with detailed program
- D-1 → Final reminder with practical info
- H-2 → Last-minute notification with access links/details
- Post-event → Satisfaction survey + additional content
🔗 Nodes Used
Google Sheets, Webhook, Gmail
📥 Import
Download workflow.json and import into n8n:
Workflow menu → Import from File