🤝 Sync Salesforce pricebook entries to GoHighLevel custom objects with Google Sheets

⚡ 5 views · 🤝 CRM & Sales Operations

Description

Quick overview

This workflow manually syncs Salesforce PricebookEntry records listed in Google Sheets into GoHighLevel (LeadConnector) as custom_objects.price_book_entry records, then creates an association to the related product and logs success or error statuses back to the sheet.

How it works

  1. Starts when you manually execute the workflow.
  2. Reads rows from a Google Sheets tab where the Created column is set to No, limits the batch size, and processes the rows one by one.
  3. For each row, updates the sheet status to indicate processing has started.
  4. Queries Salesforce for the full PricebookEntry details (including Pricebook2 and Product2 fields) using the Salesforce record ID from the current sheet row.
  5. Creates a GoHighLevel custom object record in custom_objects.price_book_entry with pricing and product fields from Salesforce.
  6. Creates a GoHighLevel association relation linking the new price book entry record to the configured related record.
  7. Updates the Google Sheets row as Yes on success or Error when the Salesforce query, GoHighLevel create, or association call fails, and waits between retries to reduce rate-limit issues.

Setup

  1. Add Google Sheets OAuth2 credentials and set the spreadsheet ID and the Pricebook Entries tab (gid) to match your sheet.
  2. Ensure your sheet includes a Created column (with No for rows to process) and columns for the Salesforce PricebookEntry Id, row_number, and the related record ID used for the association (as referenced in the association request).
  3. Add Salesforce OAuth2 credentials and replace YOUR_SF_INSTANCE.my.salesforce.com in the Salesforce query URL with your Salesforce org domain.
  4. Add your GoHighLevel (LeadConnector) private integration token and replace YOUR_GHL_API_TOKEN, YOUR_GHL_LOCATION_ID, and YOUR_GHL_ASSOCIATION_ID in the two GoHighLevel HTTP requests.
  5. Confirm that the GoHighLevel custom object custom_objects.price_book_entry exists with property keys that match the request payload (for example product_name, salesforce_price_book_entry_id, list_price, and currency).

🔗 Nodes Used

Google Sheets, HTTP Request

📥 Import

Download workflow.json and import into n8n: Workflow menu → Import from File

📖 Importing guide · 🔑 Credential setup