🤝 Auto-assign deals in Hubspot to fitting sales reps based on geo and company size
⚡ 1,508 views · 🤝 CRM & Sales Operations
Description
Use case
To guarantee an effective sales process deals must be distributed between sales reps in the best way. Normally, this involves manually assigning new deals that have come in. This workflow automates it for you!
What this workflow does
This workflow runs once a day and checks for unassigned deals in your Hubspot CRM. Once it finds one, it enriches the deal with information about the assigned contact and their company. It then checks the region of the assigned company before looking at the company’s employee size. Based on this, it assigns the deal to the right sales rep within your company.
Requirements
- New deals in Hubspot need to be unassigned in the beginning
- New deals have to have an attached contact that has an attached company in Hubspot
- The company needs to have values for region and employee count in Hubspot
Setup
The setup is quite straight forward and will probably take a few minutes only.
- Add your Hubspot credentials
- Customize your criterias for assigning deals in the
Assign by Regionand the followingAssignnodes - Make sure deals are assigned to the right salesrep in the Hubspot nodes at the end
- Activate the workflow
Customizing this to your needs
- Adjust the trigger interval to your needs. Currently, it defaults to once a day
- Adjust your region settings by adding/updating/removing options in the respective node
- Adjust your employee size settings by adding/updating/removing options in the respective node
Ideas to enhance this flow
- Wrap each region’s assigned criteria into different sub-workflows for easier maintainability. This will not consume additional execution counts.
- Add more logic on what happens once a deal does not match any criteria you’ve set
🔗 Nodes Used
HTTP Request, HubSpot, Schedule Trigger, Filter
📥 Import
Download workflow.json and import into n8n:
Workflow menu → Import from File