🤝 Bidirectional company sync between ProspectPro and HubSpot with status tracking
⚡ 135 views · 🤝 CRM & Sales Operations
Description
This template syncs prospects from ProspectPro into HubSpot. It checks if a company already exists in HubSpot (by ProspectPro ID or domain), then updates the record or creates a new one. Sync results are logged back in ProspectPro with tags to prevent duplicates and mark errors, ensuring reliable and repeatable integrations.
✨ Features
-
Automatically sync ProspectPro prospects to HubSpot companies
-
Smart search logic: match by ProspectPro ID first, then by domain
-
Creates new HubSpot companies when no match is found
-
Updates existing HubSpot companies with latest ProspectPro data
-
Logs sync results back into ProspectPro with tags (HubspotSynced, HubspotSyncFailed)
-
Extendable and modular: use as a trigger workflow or callable sub-flow
⚙ Requirements
-
n8n instance or cloud workspace
-
Install the ProspectPro Verified Community Node
-
ProspectPro account & API credentials (14-day free trial)
-
HubSpot account with OAuth2 app and API credentials
🔧 Setup Instructions
-
Import the template and set your credentials (ProspectPro, HubSpot).
-
Connect to a trigger (e.g., ProspectPro “New website visitor”) or call as a sub-workflow.
-
Add a propery to Hubspot for the ProspectPro ID if you don’t already have one
-
Adjust sync logic in the “Continue?”-node and HubSpot fields to match your setup.
-
Optional: extend error handling, add Slack/CRM notifications, or sync back HubSpot data into ProspectPro.
🔐 Security Notes
-
Prevents re-processing of failed syncs using the HubspotSyncFailed tag
-
Error branches included for failed updates/creates
-
Manual resolution required if sync errors persist
🧪 Testing
-
Run with a ProspectPro ID of a company with a known domain
-
Check HubSpot for creation or update of the company record
-
Verify updated tags (HubspotSynced / HubspotSyncFailed) in ProspectPro
📌 About ProspectPro
ProspectPro is a B2B Prospecting Platform for Dutch SMEs. It helps sales teams identify prospects, track website visitors, and streamline sales without a full CRM.
Website: https://www.prospectpro.nl Platform: https://mijn.prospectpro.nl API docs: https://www.docs.bedrijfsdata.nl Support: https://www.prospectpro.nl/klantenservice
Support hours: Monday–Friday, 09:00–17:00 CET
📌 About HubSpot
HubSpot is a leading CRM platform offering marketing, sales, and customer service tools. It helps companies manage contacts, automate workflows, and grow their customer base.
Website: https://www.hubspot.com Developer Docs: https://developers.hubspot.com
🔗 Nodes Used
HTTP Request, HubSpot, Execute Workflow Trigger
📥 Import
Download workflow.json and import into n8n:
Workflow menu → Import from File