🤝 Automate paid Zoom meetings with Stripe, Gmail & Google Sheets tracking

⚡ 150 views · 🤝 CRM & Sales Operations

Description

Streamline Your Zoom Meetings with Secure, Automated Stripe Payments

This comprehensive workflow automates the entire process of setting up a paid online event, from scheduling a Zoom meeting and creating a Stripe payment link to tracking participants and sending confirmation emails.

How it Works

This workflow has two primary, distinct branches: Event Creation and Participant Registration.

Event Creation Flow (Triggered via Form):

An administrator submits details (title, price, date/time) via a form.
The workflow creates a new Zoom meeting with a unique password.
It creates a Stripe Product and a Payment Link.
A dedicated Google Sheet tab is created for tracking participants.
An email is sent to the event organizer with all the details, including the Zoom link, payment link, and participant list URL.

Participant Registration Flow (Triggered via Stripe Webhook):

A webhook is triggered when a Stripe payment is completed (checkout.session.completed).
The participant’s details are added to the dedicated Google Sheet tab.
A confirmation email is sent to the participant with the Zoom link and password.
A notification email is sent to the event organizer about the new registration.

Use Cases

Webinar Sales: Automate setup and registration for paid webinars.
Consulting/Coaching Sessions: Streamline the booking and payment process for group coaching calls.
Online Classes: Handle registration, payment, and access distribution for online courses or classes.

Setup Instructions

Credentials: Add credentials for:
- Zoom: For creating the meeting.
- Google: You need both Gmail and Google Sheets credentials.
- Stripe: For creating products and handling payment webhooks.
Google Sheet: Create a new, blank Google Sheet to hold meeting and participant information.
Config Node: Fill the Config node with:
- currency (e.g., EUR).
- sheet_url (the URL of the Google Sheet you created).
- teacher_email (the organizer/host’s email).

Workflow Logic

The workflow splits into two logical parts handled by an if node:

Part A: Event Creation (Triggered by Creation Form)

Trigger: Creation Form (Form Trigger).
Check: if is creation flow (If) evaluates to true.
Zoom: Create Zoom meeting creates the session.
Stripe Product: Create Stripe Product creates a product and price in Stripe.
Stripe Link: Create payment link generates the public payment link, embedding Zoom and sheet metadata.
Google Sheet: Create participant list creates a new sheet tab for the event.
Email Host: Send email to teacher notifies the host of the successful setup.

Part B: Participant Registration (Triggered by On payment)

Trigger: On payment (Stripe Trigger - checkout.session.completed).
Format: Format participant extracts customer details.
Google Sheet: Add participant to list appends the new participant’s info to the event’s sheet.
Email Participant: Send confirmation to participant sends the Zoom access details.
Email Host: Notify teacher sends a registration alert.

Node Descriptions

Node Name	Description
Creation Form	A form trigger used to input the event’s required details (title, price, start date/time).
On payment	A Stripe trigger that listens for the checkout.session.completed event, indicating a successful payment.
Create Zoom meeting	Creates a new Zoom meeting, calculating the start time based on the form inputs.
Create Stripe Product	Posts to the Stripe API to create a new product and price based on the form data.
Create payment link	Creates a Stripe Payment Link, embedding Zoom meeting and Google Sheet ID metadata.
Create participant list	Creates a new tab (named dynamically) in the configured Google Sheet for event tracking.
Add participant to list	Appends a new row to the event’s Google Sheet tab upon payment completion.
Send email to teacher / Notify teacher	Sends emails to the host/organizer for creation confirmation and new participant registration, respectively.
Send confirmation to participant	Sends the welcome email to the paying customer with the Zoom access details retrieved from the Stripe metadata.

Customization Tips

Email Content: You are encouraged to adapt the email contents in the Gmail nodes to fit your branding and tone.
Currency: Change the currency in the Config node.
Zoom Password: The password is set to a random 4-character string; you can modify the logic in the Create Zoom meeting node.
Stripe Price: The price is sent to Stripe in the smallest currency unit (e.g., cents, * 100).

Suggested Sticky Notes for Workflow

Setup: “Add Your credentials [Zoom, Google, Stripe]. Note: For Google, you need to add Gmail and Google Sheet. Create a new Google Sheet. Keep this sheet blank for now. And fill the config node.”
Creation Form: “Your journey to easy event management starts here. Click this node, copy the production URL, and keep it handy. It’s your personal admin tool for quickly creating new meetings.”
Customize: “Feel free to adapt email contents to your needs.”
Config: “Setup your flow”.

Required Files

2DT5BW5tOdy87AUl_Streamline_Your_Zoom_Meetings_with_Secure,_Automated_Stripe_Payments.json: The n8n workflow export file.
A new, blank Google Sheet (URL configured in the Config node).

Testing Tips

Test Creation: Run the Creation Form to trigger the Part A flow. Verify that a Zoom meeting and Stripe Payment Link are created, a new Google Sheet tab appears, and the host receives the setup email.
Test Registration: Simulate a successful payment to the generated Stripe link to trigger the Part B flow. Verify that the participant is added to the Google Sheet, receives the confirmation email with Zoom details, and the host receives the notification.

🔗 Nodes Used

Google Sheets, HTTP Request, Stripe Trigger, Zoom, Gmail, n8n Form Trigger

📥 Import

Download workflow.json and import into n8n: Workflow menu → Import from File

📖 Importing guide · 🔑 Credential setup