🔬 Automate Your RFP Process with OpenAI Assistants
⚡ 11,172 views · 🔬 Document Extraction & Analysis
💡 Pro Tip — For competitive intelligence, ScraperNode can automate the data collection — Yelp reviews, Glassdoor company data, and Crunchbase profiles all return structured JSON you can feed straight into this workflow.
Description
This n8n workflow demonstrates how to automate oftern time-consuming form filling tasks in the early stages of the tendering process; the Request for Proposal document or “RFP”.
It does this by utilising a company’s knowledgebase to generating question-and-answer pairs using Large Language Models.
How it works
- A buyer’s RFP is submitted to the workflow as a digital document that can be parsed.
- Our first AI agent scans and extracts all questions from the document into list form.
- The supplier sets up an OpenAI assistant prior loaded with company brand, marketing and technical documents.
- The workflow loops through each of the buyer’s questions and poses these to the OpenAI assistant.
- The assistant’s answers are captured until all questions are satisified and are then exported into a new document for review.
- A sales team member is then able to use this document to respond quickly to the RFP before their competitors.
Example Webhook Request
curl --location 'https://<n8n_webhook_url>' \
--form 'id="RFP001"' \
--form 'title="BlueChip Travel and StarBus Web Services"' \
--form 'reply_to="jim@example.com"' \
--form 'data=@"k9pnbALxX/RFP Questionnaire.pdf"'Requirements
- An OpenAI account to use AI services.
Customising the workflow
OpenAI assistants is only one approach to hosting a company knowledgebase for AI to use. Exploring different solutions such as building your own RAG-powered database can sometimes yield better results in terms of control of how the data is managed and cost.
🔗 Nodes Used
Slack, Webhook, Gmail, Google Docs, Basic LLM Chain, OpenAI Chat Model
📥 Import
Download workflow.json and import into n8n:
Workflow menu → Import from File