👥 Gamify Keephub form response times and email a ranked leaderboard via Gmail
⚡ 2 views · 👥 HR & Recruitment
Description
Who is this for
HR teams, internal comms managers, and operations leads using Keephub who want to turn form completions into a friendly competition and drive faster engagement across the organisation.
What it does
Enter a Keephub Form ID — and optionally a competition start time — into a simple web form. The workflow will:
📋 1. Fetch every submission for that form from the Keephub API. ⏱️ 2. Calculate how quickly each person responded (from your custom start time, or from form creation if left blank). 👤 3. Enrich each result with the submitter’s name and org-unit via the Keephub orgchart. 📬 4. Build a polished HTML leaderboard — complete with KPI cards, bar charts, and an org-unit breakdown — and email it to you.
How to set up
📦 1. Install the n8n-nodes-keephub community node from Settings → Community nodes. 🔑 2. Add your Keephub Bearer token or Keephub Login credential in any Keephub node. 📧 3. Connect a Gmail (or SMTP) credential to the email node. ▶️ 4. Activate the workflow and open the generated form URL.
Requirements
- A Keephub account with API access.
- A Gmail or SMTP email credential that will be used to send emails
How to customize
- Replace Gmail with Outlook, SendGrid, or any email node.
- Edit the Code node’s HTML to match your company branding.
- Swap the Form Trigger for a Cron trigger to run the competition on a schedule.
⚠️ Requires n8n-nodes-keephub v1.5 or later. Update the community node before running.
🔗 Nodes Used
Gmail, n8n Form Trigger
📥 Import
Download workflow.json and import into n8n:
Workflow menu → Import from File