👥 Onboard employees from Google Forms with Slack, Jira, and GitHub access

⚡ 874 views · 👥 HR & Recruitment

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Description

How it works

  1. New Google Form response triggers the workflow
  2. Checks if employee was already onboarded (prevents duplicates)
  3. Adds user to department-specific Slack channel
  4. If in Software department, grants GitHub repo access
  5. Invites user to Jira and creates an onboarding task
  6. Updates Google Sheet status to “Completed”

Set up steps

Estimated setup time: 10-15 minutes

  1. Connect Google Sheets (2 min) - Update sheet ID in trigger and update nodes
  2. Configure Slack (3 min) - Add channel IDs and admin user ID to Code node config
  3. Set up Jira (3 min) - Add project keys and component IDs to Code node config
  4. Configure GitHub (2 min) - Add org name and repo names to Code node config

Detailed setup instructions are included in the sticky notes within the workflow.

🔗 Nodes Used

Google Sheets, HTTP Request, Slack, Jira Software, Google Sheets Trigger

📥 Import

Download workflow.json and import into n8n: Workflow menu → Import from File

📖 Importing guide · 🔑 Credential setup