👥 Interview Scheduling Automation with Google Sheets, Calendar, Gmail & GPT-4o’
⚡ 12,296 views · 👥 HR & Recruitment
Description
SEO-Optimized Description:
Streamline your interview scheduling process with this intelligent n8n automation template powered by Google Calendar, Google Sheets, and GPT-4. This workflow reads candidate information from a spreadsheet, automatically schedules interviews in Google Calendar, and sends personalized interview invitation emails—all without manual input.
What This Template Does:
📋 Monitors a Google Sheet for new candidate entries every minute 🕒 Auto-selects the next available interview slot (Mon/Wed/Fri at 3 PM) 📅 Creates a calendar invite in your Google Calendar ✍️ Uses GPT-4 to generate personalized emails based on candidate data 📧 Sends the email invite with the interview link via Gmail
Built-in logic ensures:
- Candidates never get same-day interviews
- AI-generated emails are concise, polite, and professionally formatted
- Scheduling remains conflict-free and easy to manage
Requirements:
- Google Calendar API credentials
- Google Sheets with candidate info (Name, Email, Background)
- Gmail account with OAuth2
- Azure OpenAI API (GPT-4o recommended)
Perfect For:
Startups, HR teams, and recruiters looking to automate interview scheduling, eliminate back-and-forth emails, and deliver a professional candidate experience—all with zero hassle.
🔗 Nodes Used
Google Calendar, Gmail, Google Sheets Trigger, Basic LLM Chain, Structured Output Parser, Azure OpenAI Chat Model
📥 Import
Download workflow.json and import into n8n:
Workflow menu → Import from File