👥 Automate job application processing from forms to Telegram for HR teams

⚡ 1,432 views · 👥 HR & Recruitment

Description

Who’s it for

This workflow is perfect for HR teams, recruiters, or hiring managers who collect applicant information via a web form and want to automatically forward both candidate details and attached resumes into a dedicated Telegram channel or group. It streamlines manual email checks, speeding up review and collaboration.

How it works

1. On form submission: A Form Trigger node captures all applicant fields (name, age, WhatsApp number, education, desired role, availability date, expected salary, resume file, and additional comments).
2. Date & Time: Formats the “fastest start date” into a human-readable string.
3. Edit Fields: A Set node renames and reshapes incoming JSON into clear key/value pairs.
4. If Have Resume: An If node routes submissions with an attached resume to one branch (sending both info and document) and submissions without a resume to a simpler info-only branch.
5. Merge: Combines branches so both message types terminate in a single unified flow.
6. Send a Resume & Send a Info: Two Telegram nodes post Markdown-formatted messages (and the PDF resume when available) to your specified Telegram chat.

How to set up

1. Install and enable the n8n-nodes-base.formTrigger and n8n-nodes-base.telegram community nodes (preview).

2. Copy this JSON into your n8n instance (Workflow → Import from clipboard).

3. Create environment variables for credentials:

   • TELEGRAM_BOT_TOKEN
   • TELEGRAM_CHAT_ID

4. In each Telegram node, reference these variables instead of hard-coding ({{$env.TELEGRAM_BOT_TOKEN}}, {{$env.TELEGRAM_CHAT_ID}}).

Requirements

• n8n version ≥ 0.200.0
• Community nodes: Form Trigger, Telegram
• A Telegram bot with chat permissions
• A hosted form endpoint or embedded form at path /mmc-newjob

How to customize the workflow

• Form fields: Edit the Form Trigger node’s formFields.values to add or remove fields.
• Telegram formatting: Tweak captions under Send a Resume and Send a Info to adjust the MarkdownV2 styling.
• Conditional logic: Modify the If Have Resume node to branch on other criteria (e.g., education level).
• Styling: Update the customCss section in Form Trigger to match your brand’s look.

Good to know

• Community nodes may be in preview; test thoroughly before production.
• Webhook URLs change when you rename the workflow—revisit your form’s embed or webhook settings after renaming.
• Consider adding an Error Trigger node to capture failures and notify your team.

🔗 Nodes Used

Telegram, n8n Form Trigger

📥 Import

Download workflow.json and import into n8n: Workflow menu → Import from File

📖 Importing guide · 🔑 Credential setup