👥 Automate candidate analysis & ranking with Jotform and Gemini AI
⚡ 46 views · 👥 HR & Recruitment
Description
This workflow is designed to automate the initial screening process for your User-Generated Content (UGC) campaigns. It instantly calculates a performance score for every candidate using AI, filters out low-scoring applicants, and immediately initiates outreach to the qualified talent.
🧩 What Problem Does It Solve?
Hiring managers waste valuable time manually reviewing hundreds of applications against a complex, weighted rubric, which leads to delays in contacting the best candidates.
This workflow solves these by:
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Instant, Unbiased Scoring: It uses an AI Agent (Google Gemini) to instantly assign a score (0–10) based on specific criteria.
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Automatic Qualification: It filters out unqualified candidates and automatically processes those who meet your minimum score requirement.
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Immediate Outreach: It instantly sends acceptance emails to qualified candidates and notifies your internal HR team to follow up.
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Centralized Tracking: It logs the candidate’s data and their final AI score into a central Google Sheet for easy long-term tracking.
🛠️ How to Configure It
1.Jotform Setup:
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Connect your Jotform API credentials in n8n.
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Specify the ID of your candidate application form in the Jotform Trigger node.
2.AI Setup:
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Connect your Google Gemini API key.
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Review the scoring prompt in the AI Agent node and confirm that the point system matches your current campaign requirements.
3.Google Sheets Setup:
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Connect your Google Sheets API credentials.
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Replace the placeholder TEMPLATE_GOOGLE_SHEETS_DOCUMENT_ID with the actual ID of your candidate tracking spreadsheet.
4.Email Setup:
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Connect your Gmail API credentials.
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Replace the placeholder TEMPLATE_HR_EMAIL@yourcompany.com in the “Send Internal Notification (HR)” node with your team’s correct contact email.
⚙️ How It Works
1.Application Received: The Jotform Trigger instantly fires when a candidate submits their form.
2.AI Scores Candidate: The AI Agent uses the criteria prompt to calculate a definitive numerical score for the applicant.
3.Qualification Check: The If node checks if the score is 6 or higher.
4.If True (qualified): The candidate proceeds to the next steps.
5.If False (unqualified): The workflow stops for this candidate (or can be configured to send a rejection).
6.Record & Notify: The workflow saves the data to the Google Sheet and then simultaneously sends two emails: an acceptance email to the candidate and an internal notification to HR.
🎯 Perfect For
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UGC Campaigns: Instantly qualify content creators for product reviews, endorsements, and social media ads based on objective, pre-defined rules.
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Influencer Marketing: Automatically filter and prioritize micro- and nano-influencers who match all your specific demographic and product criteria.
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Mass Screening: Use the AI to quickly narrow down a large pool of applicants, saving your recruiting team hours of manual data review and scoring.
If you need any help Get in Touch
🔗 Nodes Used
Google Sheets, Jotform Trigger, Gmail, AI Agent, Google Gemini Chat Model
📥 Import
Download workflow.json and import into n8n:
Workflow menu → Import from File