🧾 Generate custom branded PDF invoices from QuickBooks and email to clients
⚡ 40 views · 🧾 Invoice Processing
Description
Automated QuickBooks Invoice to Custom PDF & Email
This n8n workflow automates the entire QuickBooks invoicing process — from creation to delivery. When a new invoice is generated in QuickBooks Online, it automatically fetches the data, applies your company branding, converts it into a professional multi-page PDF via Gotenberg, and emails it directly to your client.
Key Features:
⚡ Fully Automated: Triggers instantly on new QuickBooks invoices.
🧾 Custom Branding: Adds your logo and signature from public URLs.
🎨 Modern PDF Design: Clean, professional multi-page layout with smart totals and “Page X of Y” footers.
📧 Automatic Emailing: Sends the final PDF in a formatted email to your customer.
Requirements: QuickBooks Online, n8n instance, Gotenberg (HTML→PDF converter), and public URLs for logo/signature.
🔗 Nodes Used
Send Email, HTTP Request, Webhook, QuickBooks Online, Convert to File, Extract from File
📥 Import
Download workflow.json and import into n8n:
Workflow menu → Import from File