š§¾ Invoice Processing
202 templates ā š§¾ Automated invoice extraction, validation, approval workflows, and accounting integrations.
š Templates
| Template | Description | š Key Nodes | š Views |
|---|---|---|---|
| š Invoice data extraction with LlamaParse and OpenAI | This n8n workflow automates the process of parsing and extracting data from PDF invoices. With this workflow, accounts and finance people can realise huge time and cost savings in their busy scheduā¦ | Google Sheets, HTTP Request, Gmail, Gmail Trigger, Basic LLM Chain, OpenAI Model | 45,414 |
| š„ Invoices from Gmail to Drive and Google Sheets | Automatically process invoice emails by saving attachments to Google Drive and extracting key invoice data to Google Sheets using AI. This workflow monitors your Gmail for unread emails with attachā¦ | Google Sheets, HTTP Request, Google Drive, Gmail, Gmail Trigger, Basic LLM Chain | 38,008 |
| š„ Invoice processor & validator with OCR, AI & Google Sheets | This smart workflow automates your entire invoice processing pipeline using AI, OCR, and Google Sheets. | Google Sheets, AI Agent, Read/Write Files from Disk, Extract from File, OpenRouter Chat Model | 30,722 |
| š„ Automated invoice processing with Telegram, GPT-4o, OCR and SAP integration | ++HOW IT WORKS:++ | Google Sheets, HTTP Request, Telegram, Telegram Trigger, Basic LLM Chain, OpenAI Chat Model | 27,220 |
| Extract expenses from emails and add to Google Sheets | This workflow will check a mailbox for new emails and if the Subject contains Expenses or Reciept it will send the attachment to Mindee for processing then it will update a Google sheet with the vaā¦ | Email Trigger (IMAP), Google Sheets, Start, Mindee | 22,705 |
| Extract invoice data from email to Google Sheets using GPT-4o AI automation | Transform your invoice processing from manual data entry into an intelligent automation system. This powerful n8n workflow monitors Gmail for invoice attachments, extracts data using AI-powered anaā¦ | Google Sheets, Google Drive, Gmail Trigger, Filter, AI Agent, OpenAI Chat Model | 19,758 |
| Parse incoming invoices from Outlook using AI Document Understanding | One of my top workflow requests, this template can save many hours of manual labour for you or your finance/accounts team. | HTTP Request, Microsoft Excel 365, Microsoft Outlook, Markdown, Schedule Trigger, Filter | 18,398 |
| PDF invoice data extraction & tracking with Google Drive, Claude AI & Telegram | š„ Invoice Intake & Notification Workflow | Google Sheets, Telegram, Google Drive, Google Drive Trigger, Basic LLM Chain, Anthropic Chat Model | 17,413 |
| Extract invoice data from Google Drive to Sheets with Mistral OCR and Gemini | Extract data from any PDF or image invoice dropped in Google Drive directly into Google Sheets ā powered by AI OCR. Free, fully modifiable n8n workflow. Optional add-ons for pro features. | Google Sheets, HTTP Request, Google Drive, Google Drive Trigger, AI Agent, Google Gemini Chat Model | 14,588 |
| Automated PDF invoice processing & approval flow using OpenAI and Google Sheets | This workflow is ideal for: | Google Sheets, Google Drive, Gmail, Google Drive Trigger, Gmail Trigger, AI Agent | 13,175 |
| Parse PDF with LlamaParse and save to Airtable | I prepared a comprehensive guide detailing how to automate the parsing of invoices using n8n and LlamaParse, seamlessly capturing and storing vital billing information. | Airtable, HTTP Request, Webhook, Google Drive, Google Drive Trigger | 12,557 |
| Extract & classify invoices & receipts with Gmail, OpenAI and Google Drive | Anyone who wants to automatically aggregate their invoices or receipts. Main beneficiaries: small business owners and freelancers. | Read PDF, Webhook, Google Drive, Gmail, Filter, OpenAI | 10,992 |
| Recognize invoices / receipts from Google Drive and put them into Google Sheets | This workflow allows you to recognize a folder with receipts or invoices (make sure your files are in .pdf, .png, or .jpg format). The workflow can be triggered via the āTest workflowā button, and ā¦ | Google Sheets, HTTP Request, Google Drive, Google Drive Trigger | 9,947 |
| Generate invoices, save to Drive and send email to customer with JS + G Sheets | This workflow automates invoice generation from form submissions, ensuring unique order IDs, creating PDF invoices, storing files, emailing customers, and logging invoice data ā all seamlessly inteā¦ | Send Email, Google Sheets, HTTP Request, Webhook, Google Drive | 8,126 |
| Generate PDF invoices with CustomJS API | !workflow.png | Webhook | 7,889 |
| Automated financial tracker: Telegram invoices to Notion with Gemini AI reports | Automated Financial Tracker: Telegram Invoices to Notion with AI Summaries & Reports | Edit Image, Telegram, Telegram Trigger, Notion, Schedule Trigger, QuickChart | 7,121 |
| Add data from a photo to Google Sheets | Automatically adding expense receipts to Google Sheets with Telegram, Mindee API, Twilio, and n8n. | Google Sheets, HTTP Request, Twilio, Telegram, Telegram Trigger | 5,876 |
| AI-powered PDF invoice parser with Google Drive, Google Sheets & OpenAI | This workflow is perfect for: | Google Sheets, Google Drive, Google Drive Trigger, AI Agent, OpenAI Chat Model, Structured Output Parser | 5,478 |
| Smart invoice collection system with GPT-4.1, Gmail & Google Sheets | Categories: Financial Automation, AI Business Tools, Cash Flow Management | Google Sheets, Gmail, Schedule Trigger, Filter, OpenAI | 5,310 |
| Create an invoice based on the Typeform submission | This workflow allows you to create an invoice with the information received via Typeform submission. | Typeform Trigger, APITemplate.io | 4,969 |
| Upload invoices from Gmail to Google Drive | Upload invoices from Gmail to Google Drive daily | Cron, Function, Slack, Start, Google Drive, Gmail | 4,747 |
| AI-powered invoice reminder & payment tracker for finance & accounting | Streamline invoice management with this automated n8n workflow. Triggered daily at 9 AM, it fetches pending invoices, filters overdue ones, uses AI to generate personalized reminders, and sends theā¦ | Send Email, Postgres, Webhook, Schedule Trigger, AI Agent, OpenAI Chat Model | 4,723 |
| Auto invoice & receipt OCR to Google Sheets ā Drive, Gmail, & Telegram triggers | Automatically process invoices and receipts using Gemini OCR, extracting data directly into Google Sheets from multiple sources including Google Drive, Gmail, and Telegram. This powerful workflow eā¦ | Google Sheets, HTTP Request, Telegram Trigger, Google Drive, Google Drive Trigger, Gmail Trigger | 4,696 |
| Create a customer and send the invoice automatically | This workflows allows you to create a customer and an invoice and send the invoice to the customer. | QuickBooks Online | 4,296 |
| Create an invoice in Google Sheets based on Typeform submission | This form takes data from a Typeform submission and creates an invoice on Google Sheets | Send Email, Google Sheets, Slack, Typeform Trigger | 4,046 |
| Automate purchase order form submissions from Outlook Excel attachments with AI | Data entry jobs with user-submitted XLSX forms are time consuming, incredibly mundane but necessary tasks which in likelihood are inherited and critical to business operation. | Microsoft Outlook, OpenAI Chat Model, Extract from File, Microsoft Outlook Trigger, Text Classifier, Information Extractor | 3,847 |
| Save n8n Cloud invoices received in Gmail in Google Drive | This template is for everyone that wants to download their n8n Cloud invoices automatically as a PDF instead of downloading them manually. | HTTP Request, Google Drive, Gmail Trigger, Filter | 3,524 |
| Process receipts with Google Vision OCR, AI & Telegram to Google Sheets | This workflow automates the process of recording financial transactions from photos of receipts or shopping receipts. Users simply send an image of the receipt via Telegram. The image is processed ā¦ | Google Sheets, HTTP Request, Telegram, Telegram Trigger, AI Agent, Basic LLM Chain | 3,499 |
| Extract & categorize receipt data with Google OCR, OpenRouter AI & Telegram | Effortlessly track your expenses with MoneyMate, an n8n workflow that transforms receipts into organized financial insights. | HTTP Request, Telegram, Telegram Trigger, Basic LLM Chain, Structured Output Parser, OpenRouter Chat Model | 3,319 |
| Extract and organize Colombian invoices with Gmail, GPT-4o & Google Workspace | This N8N workflow automates the extraction and organization of personal invoices in Colombia received via Gmail. It includes the following key steps: | Google Sheets, Google Drive, Gmail Trigger, Filter, AI Agent, OpenAI Chat Model | 3,198 |
| Get invoices from Xero | Companion workflow for Xero node docs | Start, Xero | 2,897 |
| Automated invoice processing system with OCR & AI - AP automation with Airtable | Airtable, HTTP Request, Gmail, Gmail Trigger, Basic LLM Chain, OpenAI Chat Model | 2,878 | |
| Create QuickBooks Online customers with sales receipts for new Stripe payments | Streamline your accounting by automatically creating QuickBooks Online customers and sales receipts whenever a successful Stripe payment is processed. Ideal for businesses looking to reduce manual ā¦ | HTTP Request, Stripe Trigger, QuickBooks Online, Stripe | 2,846 |
| Track expenses from receipt photos with Telegram & Google Sheets using OCR.space | Hello automation enthusiasts! š | HTTP Request | 2,738 |
| Notify on new emails with invoices in Slack | This workflow checks for new emails in a mailbox and if the email body contains the word āinvoiceā it will send the attachment to Mindee. It then posts a message to Slack to let the team know a payā¦ | Email Trigger (IMAP), Send Email, Slack, Start, Mindee | 2,734 |
| Extract and save invoice data from Google Drive to Sheets with Dumpling AI | This workflow is perfect for operations teams, accountants, e-commerce businesses, or finance managers who regularly process digital invoices and need to automate data extraction and record-keeping. | Google Sheets, HTTP Request, Google Drive, Google Drive Trigger, Extract from File | 2,684 |
| Extract information from an image of a receipt | !workflow-screenshot | HTTP Request, Start, Mindee | 2,582 |
| Financial document extraction from Gmail to Google Sheets | Manual financial reconciliation is tedious and prone to error. This workflow functions as an AI Financial Controller, automatically monitoring your inbox for invoices, receipts, and bills, extractiā¦ | Google Sheets, Gmail, Gmail Trigger, Filter, AI Agent, OpenAI Chat Model | 2,505 |
| Extract Details from Receipts via Telegram with Tesseract and Llama | !Screenshot 20250527 at 14.20.42.png | HTTP Request, Telegram, Telegram Trigger, Basic LLM Chain, Structured Output Parser, OpenRouter Chat Model | 2,390 |
| Extract & structure invoice data with Google Vision OCR, Gemini LLM & Google Sheets | This workflow automates the process of collecting uploaded invoices, extracting text using Google Vision API, and processing the extracted text with an LLM to produce structured data containing keyā¦ | Google Sheets, HTTP Request, Telegram, Google Drive, Basic LLM Chain, Structured Output Parser | 2,363 |
| Food delivery notifications and easy expense tracking | This workflow automates the process of retrieving emails from a food delivery platform, extracting key order details, and sending notifications to a Slack channel. Additionally, the Slack message iā¦ | Slack, Gmail, Gmail Trigger | 2,353 |
| Telegram payment, invoicing and refund workflow for Stars | This workflow provides a complete solution for handling Telegram Stars payments, invoicing and refunds using n8n. It automates the process of sending invoices, managing pre-checkout approvals, recoā¦ | Google Sheets, HTTP Request, Telegram, Telegram Trigger, Execute Sub-workflow, Execute Workflow Trigger | 2,345 |
| Generate Stripe invoice and send it by email | Generating Stripe invoices through the API can be tricky since it requires four steps to generate and send it via email to the customer. | HTTP Request, Stripe | 2,198 |
| Parse invoices & documents with Gemini AI, OCR, and Google Sheets integration | This n8n workflow automatically parses documents such as invoices, sensor logs or structured PDFs/images (including scanned docs or CSVs), extracts key fields like totals, dates and customer/vendorā¦ | Google Sheets, Webhook, Basic LLM Chain, Extract from File, Google Gemini Chat Model | 1,972 |
| AI auto-save Gmail receipts to Google Sheets + Google Drive | This workflow is ideal for: | Google Sheets, Google Drive, Gmail, Schedule Trigger, AI Agent, OpenAI Chat Model | 1,960 |
| āļøšš¤ Extract data from YAPE receipts via Telegram OCR and store in Google Sheets | This n8n workflow automates Yape payment receipt processing, integrating Telegram bot, AI-powered OCR, and Google Sheets automation. By leveraging ChatGPT Vision Computing, it extracts and structurā¦ | Google Sheets, Telegram, Telegram Trigger, Google Drive, AI Agent, OpenAI | 1,849 |
| Automatic invoice detection & reminder creation with Gmail & Google Tasks | This workflow contains community nodes that are only compatible with the self-hosted version of n8n. | Google Tasks, Gmail, Schedule Trigger, AI Agent, OpenAI Chat Model, Structured Output Parser | 1,818 |
| Detect and store the information about a purchase using the image of a receipt | Companion workflow for blogpost | Airtable, Webhook, Mindee | 1,715 |
| Automated invoice-PO matching with Google Gemini AI and email notifications | Overview | Google Sheets, Google Drive, Microsoft Outlook, Google Drive Trigger, AI Agent, Structured Output Parser | 1,683 |
| Receive updates on a new invoice via Invoice Ninja | Companion workflow for Invoice Ninja Trigger node docs | Invoice Ninja Trigger | 1,651 |
| AI invoice agent | The AI Invoice Agent automates the invoice creation, email delivery, and status tracking process for client billing. It ensures invoices are generated, sent professionally, and updated in Google Shā¦ | Google Sheets, Gmail, Filter, AI Agent, OpenAI Chat Model, Information Extractor | 1,578 |
| Process scanned invoices with Google Drive, OCR & OpenAI to Google Sheets | This comprehensive workflow automates the entire invoice processing pipeline by monitoring a Google Drive folder for new invoice uploads, intelligently processing both PDF and image formats, extracā¦ | Google Sheets, HTTP Request, Mailgun, Google Drive, Google Drive Trigger, OpenAI Chat Model | 1,572 |
| Send school fee reminders with payment links via email & WhatsApp | Automatically sends fee reminders (via email and WhatsApp) to parents with secure payment links, 3 days before the due date. | Send Email, Microsoft Excel 365, WhatsApp Business Cloud, Schedule Trigger | 1,445 |
| Full-cycle invoice automation: Airtable, QuickBooks & Stripe | This is the ultimate sales-to-cash automation. When a deal in Airtable is marked āApproved for Invoicing,ā this workflow intelligently syncs customer data across QuickBooks and Stripe (creating theā¦ | Airtable, HTTP Request, Airtable Trigger, QuickBooks Online, Stripe | 1,407 |
| Extract and organize receipt data for expense tracking with VLM Run and Google | Transform your expense tracking with automated AI receipt processing that extracts data and organizes it instantly. | Google Sheets, Google Drive, Google Drive Trigger | 1,386 |
| Create a QuickBooks invoice on a new Onfleet task creation | Summary | QuickBooks Online, Onfleet Trigger | 1,367 |
| Automate invoice processing with OCR, GPT-4 & Salesforce opportunity creation | End-to-end pipeline: Watch Drive ā Download PDF ā OCR text ā AI normalize to JSON ā Upsert Buyer (Account) ā Create Opportunity ā Map Products ā Create OLI via Composite API ā Archive to OneDrive. | HTTP Request, Google Drive, Microsoft OneDrive, Salesforce, Google Drive Trigger, Extract from File | 1,347 |
| Extract invoice data from PDFs to JSON with Gemini AI and XML transformation | This n8n workflow converts invoices in PDF format into a structured, ready-to-use JSON, using AI and XML transformation ā without writing any code. | n8n Form Trigger, Extract from File, Google Gemini | 1,302 |
| Extract infromation from a receipt and store it in Airtable | !workflow-screenshot | Airtable, HTTP Request, Start, Typeform Trigger, Mindee | 1,298 |
| Extract invoice data from PDFs with AI - Google Sheets Email alerts | Built by Setidure Technologies | Google Sheets, Google Drive, Gmail, Google Drive Trigger, Ollama Model, Extract from File | 1,248 |
| Parse and extract invoice data with Nanonets OCR and export to Excel | This workflow contains community nodes that are only compatible with the self-hosted version of n8n. | HTTP Request, Webhook, Convert to File | 1,242 |
| One-way sync Stripe invoice PDFs to a S3 bucket | This automation syncs your Invoice PDFs from Stripe to a (AWS) S3 Bucket each month, in a folder of your choice, with the following subPath: | HTTP Request, AWS S3, Stop and Error, Schedule Trigger | 1,230 |
| Credit card payment reminder & tracking-for Taiwan banks | This workflow automates the processing of credit card statement emails from multiple banks. It extracts important payment details, stores them in Google Sheets, and creates calendar reminders in Goā¦ | Google Sheets, Webhook, Google Calendar, Gmail Trigger, Extract from File | 1,229 |
| Automated invoice management with Nextcloud, email and Telegram notifications | This workflow automatically fetches PDF invoices from a Nextcloud folder (/Invoice/Incoming), sends them via email to a fixed recipient (invoice@example.com), sends a Telegram notification, and arcā¦ | Send Email, Nextcloud, Telegram, Schedule Trigger | 1,156 |
| Automate WhatsApp invoice processing with OCR, GPT-4 Mini & Google Services | This powerful workflow helps businesses and freelancers automatically manage invoices received on WhatsApp. | Google Sheets, HTTP Request, Google Drive, WhatsApp Business Cloud, AI Agent, OpenAI Chat Model | 1,146 |
| Automated invoice data extraction with LlamaParse, Gemini 2.5 & Google Sheets | Perfect for use cases such as: | Google Sheets, HTTP Request, Gmail, Gmail Trigger, Basic LLM Chain, Structured Output Parser | 1,124 |
| Automated financial document processing with Google Gemini OCR | This comprehensive workflow automates the complete financial document processing pipeline using AI. Upload invoices via chat, drop expense receipts into a folder, or add bank statements - the systeā¦ | Google Sheets, HTTP Request, Google Drive, Google Drive Trigger, Execute Workflow Trigger, AI Agent | 1,100 |
| Export PDF invoices from SmartBill to Google Drive | This workflow automates the retrieval of invoice PDFs from the Smartbill API and saves them to Google Drive in a dynamically created folder based on last monthās date. It also generates a range of ā¦ | HTTP Request, Google Drive | 1,095 |
| Send new Clockify invoice to Notion database | This workflow sends a new Clockify invoice to a Notion database of your choosing when a new invoice is created in Clockify. | Webhook, Notion | 1,085 |
| Automate real-time QuickBooks invoice sync to Google Sheets | It instantly syncs new QuickBooks invoices to Google Sheets, using specific invoice data or keywords as triggers to ensure your financial records are always accurate and up-to-date. | Google Sheets, Webhook, QuickBooks Online | 1,074 |
| Get custom_fields from the Stripe API | The Stripe API does not provide custom fields in invoice or charge data. So you have to get it from the Checkout Sessions endpoint. | HTTP Request, Filter | 1,027 |
| Automated invoice processing & filing with IMAP, AI, Google Drive & DateV | Use cases are many: Perfect for freelancers managing client invoices, small businesses handling supplier bills, accounting departments processing high invoice volumes, or anyone who wants to eliminā¦ | Email Trigger (IMAP), Send Email, Google Sheets, Google Drive, Extract from File, OpenAI | 1,008 |
| AI-Powered Invoice Processing Automation with Mistral OCR & GPT-5.2 | š Automate Invoice Processing with an End-to-End AI Workflow Powered by GPT-5.2 | HTTP Request, Google Drive, Google Drive Trigger, AI Agent, OpenAI Chat Model, Structured Output Parser | 986 |
| Invoice creator with Google Sheets & automated email payment reminder system | This automated n8n workflow streamlines invoice creation and payment reminders. It generates invoices on a monthly schedule and sends reminders for overdue payments, updating records in Google Sheets. | Cron, Send Email, Google Sheets | 967 |
| Automate invoice-bank statement reconciliation with Mistral AI and OpenAI GPT-4 | Cash Reconciliation with AI | Microsoft Excel 365, Microsoft OneDrive, AI Agent, OpenAI Chat Model, Mistral AI | 963 |
| Automate invoice processing with GPT-4o classification and XML export to accounting | Automated invoice processing pipeline that extracts data from PDF invoices, uses AI Agent for intelligent expense categorization, generates XML for accounting systems, and routes high-value invoiceā¦ | Google Sheets, Slack, Webhook, Google Drive, Gmail, Google Drive Trigger | 887 |
| Process invoices & engineering emails with Gmail, AI analysis & Telegram alerts | Automate admin tasks for manufacturing companies by processing emails, extracting key data from invoices & purchase orders, and delivering instant alerts via Gmail and Telegram. | Telegram, Gmail, Gmail Trigger, Filter, AI Agent, Structured Output Parser | 860 |
| Automatically create invoices from Gmail labels with GPT-4O + QuickBooks | This workflow reads Gmail threads labeled Invoice Needed, extracts invoice and client details using an AI agent, and creates a draft invoice in QuickBooks Online. It then downloads the invoice as aā¦ | Gmail, QuickBooks Online, Schedule Trigger, AI Agent, OpenAI Chat Model, Structured Output Parser | 856 |
| Automate invoice processing with AI data extraction, Google Drive & Sheets | This n8n workflow automates the complete processing of PDF invoices with AI-powered data extraction. The workflow monitors a Google Drive folder, extracts important invoice data, and automatically ā¦ | Google Sheets, Google Drive, Google Drive Trigger, OpenAI Chat Model, Extract from File, Information Extractor | 855 |
| Automated invoice payment reminders with Google Sheets and Gmail | This workflow systematically ensures you never miss sending an invoice reminder: | Function, Google Sheets, Gmail, Schedule Trigger | 832 |
| Automatic Gmail invoice PDF upload to Google Drive with spreadsheet logging | Freelancers, finance teams, and small businesses that receive invoice PDFs by email and want them automatically saved to Google Drive and logged in Google Sheetsāwithout manual downloading or copy-ā¦ | Google Sheets, Google Drive, Gmail, Gmail Trigger, Filter | 825 |
| Automate medical billing with Google Sheets and Gmail | Note: This template is designed for self-hosted n8n instances. The workflow image above shows the complete automation flow. | Google Sheets, HTTP Request, Gmail, n8n Form Trigger | 796 |
| Expense organizer with Google Drive routing and Gemini AI entity detection | This workflow is perfect for individuals, small businesses, or households who need to: | Google Drive, Gmail, S3, AI Agent, Structured Output Parser, n8n Form Trigger | 784 |
| Automate invoice processing from Gmail with Azure GPT-4.1 and human verification | This workflow contains community nodes that are only compatible with the self-hosted version of n8n. | Write Binary File, Gmail, Stop and Error, Gmail Trigger, Azure OpenAI Chat Model, Information Extractor | 782 |
| Automated trip expense claim form with OpenAI agent & Google Drive | Send Email, Google Sheets, Google Drive, AI Agent, OpenAI Chat Model, Structured Output Parser | 771 | |
| Classify & auto-sort invoices in Google Drive with GPT-4o | Description: | Google Drive, AI Agent, Extract from File, Azure OpenAI Chat Model | 732 |
| Extract and structure invoice data with DocSumo and export to Excel | This workflow automates the extraction of structured data from invoices or similar documents using Docsumoās API. Users can upload a PDF via an n8n form trigger, which is then sent to Docsumo for pā¦ | HTTP Request, n8n Form Trigger, Convert to File | 716 |
| Automated invoice follow-ups with smart response tones via Google Sheets & email | š How It Works | Cron, Send Email, Function, Google Sheets | 712 |
| Extract & process invoices with Gemini AI, Google Sheets & Gmail notifications | The aim of the Invoice Data Automation workflow is to streamline invoice processing by extracting, validating, and storing invoice details automatically. It uses AI to read invoices (from images/PDā¦ | Google Sheets, Google Drive, Gmail, AI Agent, Chat Trigger, Google Gemini Chat Model | 683 |
| AI-powered invoice data extraction & approval workflow with ScrapeGraphAI & Telegram | This workflow automatically extracts data from invoice documents (PDFs and images) and processes them through a comprehensive validation and approval system. | Email Trigger (IMAP), HTTP Request, Webhook, Telegram | 662 |
| Invoice processing: Email to PostgreSQL database with GPT-4o & Discord alerts | Automatically process PDF invoices directly from your email inbox. This workflow uses AI to extract key data, saves it to a PostgreSQL database, and instantly notifies you about the new document inā¦ | Email Trigger (IMAP), Postgres, Discord, Basic LLM Chain, OpenAI Chat Model, Structured Output Parser | 614 |
| Invoice verification and validation with Gmail, Drive, Sheets and OCR AI | Tired of manually verifying purchase order invoices every single day? This plug-and-play n8n automation template saves your accounts team hours of work by automatically downloading, storing, extracā¦ | Google Sheets, Google Drive, Gmail, Schedule Trigger, AI Agent, Extract from File | 604 |
| Automatically save QuickBooks invoice PDFs to Google Drive | It automatically saves new QuickBooks invoice PDFs directly into Google Drive, creating a reliable backup system. For perfect organization, the workflow uses keywords from the invoice, like the cliā¦ | HTTP Request, Webhook, Google Drive, QuickBooks Online | 593 |
| Automate employee reimbursement workflow with Gmail, Google Drive & AI validation | Reimbursements used to be a headache. | Google Sheets, Google Drive, Gmail, n8n Form Trigger, OpenAI | 592 |
| Automate client billing detail collection & invoicing with Outlook and QuickBooks | This workflow allows you to quickly generate and send invoices by collecting missing billing details from clients through an automated form and email sequence. It integrates Microsoft Outlook and Qā¦ | Microsoft Outlook, QuickBooks Online, n8n Form Trigger | 589 |
| Client billing detail collection & invoice generation with Gmail and QuickBooks | This workflow allows you to quickly generate and send invoices by collecting missing billing details from clients through an automated form and email sequence. It integrates Gmail and QuickBooks Onā¦ | Gmail, QuickBooks Online, n8n Form Trigger | 572 |
| Automatic email invoice archiving & data extraction with Gmail, Drive & AI | Automatically fetch, store, and extract key information from invoices received via email from your ISP or utility provider (electricity, gas, telecom, water, etc.).The workflow saves the invoices tā¦ | Google Sheets, HTTP Request, Google Drive, FTP, Gmail, Schedule Trigger | 531 |
| Create or find Stripe customers and automatically generate invoices | Save hours of manual billing work with this Stripe automation workflow! | HTTP Request | 513 |
| Automate PDF invoice generation & delivery with Gmail and Google Drive storage | Automatically generates professional PDF invoices from webhook data and delivers them via email while storing backups in Google Drive. Perfect for freelancers, small businesses, and service provideā¦ | Send Email, HTTP Request, Webhook, Google Drive | 510 |
| Google Sheets and QuickBooks expenses automation template | This n8n workflow template automates the process of uploading categorized expenses from Google Sheets into QuickBooks Online. It leverages your Google Sheets data to create expense entries in Quickā¦ | Google Sheets, HTTP Request, QuickBooks Online | 506 |
| Automate bank statement and invoice reconciliation with GPT and Google Sheets | š¢ Manual Trigger | Google Sheets, AI Agent, OpenAI Chat Model | 495 |
| Gmail and QuickBooks Online workflow | Are you tired of manually uploading email receipts to QuickBooks Online (QBO)? Are your email forwarding rules difficult to set up or unreliable? This n8n workflow automatically forwards your emailā¦ | Gmail, Gmail Trigger, Schedule Trigger | 494 |
| Automate real-time QuickBooks invoice alerts in Slack | It actively monitors QuickBooks and, upon detecting a new invoice, immediately sends a detailed alert to your chosen Slack channel. | Slack, Webhook, QuickBooks Online | 486 |
| Automate invoice processing with Gmail, OCR.space, Slack & Xero | How It Works | Google Sheets, HTTP Request, Slack, Xero, Gmail, Gmail Trigger | 483 |
| Automated invoice creation & customer communication with Jotform, Xero, Outlook & Telegram | This workflow automates the entire process of receiving a product/service order, checking or creating a customer in Xero, generating an invoice, emailing it, and notifying the sales team for examplā¦ | Webhook, Telegram, Xero, Microsoft Outlook, AI Agent, OpenAI Chat Model | 482 |
| Automate invoice analysis via Telegram with ChatGPT-4o-mini extraction | Upload invoices via Telegram, receive structured data instantly. Perfect for accountants and finance teams. | HTTP Request, Telegram, Telegram Trigger, AI Agent, OpenAI Chat Model, Extract from File | 468 |
| Extract and process invoices with GPT-4, Google Drive, and Google Sheets | !Bildschirmfoto 20251208 um 19.25.48.heic | Google Sheets, Google Drive, Google Drive Trigger, AI Agent, OpenAI Chat Model, Simple Memory | 459 |
| Generate & deliver PDF invoices from Jotform to Google Drive & email | Transform your order fulfillment process with complete invoice automation. This workflow automatically generates professional PDF invoices from Jotform orders and delivers them to customers while kā¦ | HTTP Request, Google Drive, Jotform Trigger, Gmail | 457 |
| Extract & organize email invoices with Gmail, Drive & OpenAI GPT | This template is for founders, finance teams, and solo operators who receive lots of invoices by email and want them captured automatically in a single, searchable source of truth. If youāre tired ā¦ | Google Sheets, Google Drive, Gmail, Gmail Trigger, AI Agent, OpenAI Chat Model | 440 |
| Automate invoice data extraction with OCR.Space, GPT & Google Sheets | This template automates invoice processing for teams that currently copy data from PDFs into spreadsheets by hand. It is ideal for small businesses, back-office teams, accounting, and operations whā¦ | Google Sheets, HTTP Request, Google Drive, Schedule Trigger, OpenAI | 439 |
| Sync OVH invoices to Google Sheets and save PDFs to Google Drive | Author: Oliver Bardenheier | Google Sheets, HTTP Request, Google Drive | 437 |
| Custom branded QuickBooks invoices to PDF & email | Tired of the standard, boring invoices from QuickBooks Online? This workflow completely automates the process of creating beautiful, custom-branded PDF invoices and emailing them directly to your cā¦ | Send Email, HTTP Request, Webhook, QuickBooks Online, Convert to File, Extract from File | 421 |
| Automate Stripe Invoicing Workflow with ClickUp & Gmail Notifications | Stripe invoicing automation that is connected to your CRM, in this example, it is ClickUp. At the end of the flow, once your lead has been sent an invoice, you (or your team) will be sent an email ā¦ | HTTP Request, ClickUp, ClickUp Trigger, Gmail, Stripe | 410 |
| Automate purchase bill processing with AI OCR & QuickBooks integration | Accounting teams spend hours manually entering purchase bills into accounting systemsācopying vendor details, creating items, checking duplicates, and reconciling totals. This workflow removes thatā¦ | HTTP Request, QuickBooks Online, n8n Form Trigger, Extract from File, Information Extractor, OpenRouter Chat Model | 396 |
| QuickBooks automated invoicing - sync Google Sheets with QBO | Google Sheets, QuickBooks Online | 387 | |
| Auto-send PDF invoices with Stripe payment triggers and Gmail | This workflow automatically generates a PDF invoice every time a successful payment is received in Stripe, then emails the invoice to the customer via Gmail. Perfect for freelancers, SaaS businesseā¦ | Webhook, Gmail | 387 |
| Track expenses from receipt photos with AI, Google Sheets & Slack reports | This template is for individuals or households who want to: | Cron, Google Sheets, Slack, Webhook, AI Agent, OpenRouter Chat Model | 372 |
| š Automated Stripe payment recovery: track failures & follow-up emails | Detect failed payments, log them, and send polite follow-up emails to recover revenue ā all automated with n8n. | Google Sheets, Stripe Trigger, Brevo, Schedule Trigger | 364 |
| Automated expense tracking with AI receipt analysis & Google Sheets | This workflow contains community nodes that are only compatible with the self-hosted version of n8n. | Google Sheets, HTTP Request, Telegram, Telegram Trigger, Google Drive, Execute Sub-workflow | 357 |
| Generate PDF invoices from Google Sheets with PDF.co | This workflow automatically pulls invoice rows from Google Sheets and generates a PDF invoice using a PDF.co template. | Google Sheets | 346 |
| Automate expense reporting from Airtable to QuickBooks | It seamlessly connects an Airtable base, where expenses are submitted, to your QuickBooks account, eliminating manual data entry and ensuring financial records are always up-to-date. | Airtable, HTTP Request, Airtable Trigger | 335 |
| Automate invoice processing with OCR.Space, GPT-4 & Google Drive to Gmail | - Watches a Google Drive folder for new (scanned) invoices. Each new file automatically triggers the workflow. | HTTP Request, Google Drive, Gmail, Google Drive Trigger, AI Agent, OpenAI Chat Model | 330 |
| Automate QuickBooks customers & sales receipts generation from a Google Sheet | Simply add new transaction details to a designated Google Sheet, and this workflow takes over. Using specific status keywords in a column to trigger the process, it automatically creates new customā¦ | QuickBooks Online, Google Sheets Trigger | 315 |
| Automate client invoicing & payments with Stripe, Google Sheets, Drive and Gmail | This workflow automates the end-to-end process of generating and sending client payment links using Google Sheets and Stripe. | Google Sheets, HTTP Request, Google Drive, Gmail, Google Sheets Trigger, Filter | 296 |
| Extract invoice data from Slack PDFs to Google Sheets with GPT-4o | Managing invoices manually can be time-consuming and error-prone. This workflow automates the process by extracting key invoice details from PDFs shared in Slack, structuring the information with Aā¦ | Google Sheets, HTTP Request, Slack, AI Agent, OpenAI Chat Model, Structured Output Parser | 291 |
| Automate QuickBooks sales receipts & customer creation from Stripe payments | This workflow automates the process of recording successful payments from Stripe into QuickBooks by creating corresponding Sales Receipts. It ensures payment data is captured accurately, checks wheā¦ | Webhook, QuickBooks Online, Stripe | 291 |
| Automatic invoice generation and email with Airtable and CustomJS PDF generator | > ā ļø Notice: | Airtable, Send Email | 271 |
| Generate invoices and send AI-powered reminders with Jotform and Xero | This workflow automates the entire process of receiving a product/service order, checking or creating a customer in Xero, generating an invoice, emailing it ā all triggered by a form submission (viā¦ | Send Email, Webhook, Xero, Schedule Trigger, AI Agent, OpenAI Chat Model | 269 |
| Send Stripe invoice reminders with GPT-4.1-mini, Google Sheets and Slack | Accounting and bookkeeping firms needing automated invoice creation and payment reminders. | Send Email, Google Sheets, HTTP Request, Slack, Stripe Trigger, Google Calendar | 267 |
| Automated payment reminders with grouped QuickBooks invoices via email | This workflow provides a powerful solution for businesses using QuickBooks Online to automate their payment reminder process. It solves the time-consuming and manual task of chasing late payments bā¦ | Send Email, QuickBooks Online, Schedule Trigger | 266 |
| Automate invoice data extraction from Google Drive to Airtable using Nanonets OCR & Command-R | This template creates a fully automated āhands-offā pipeline for processing financial documents. Itās perfect for small businesses, freelancers, or operations teams who want to stop manually enteriā¦ | Airtable, Google Drive, Google Drive Trigger, AI Agent, OpenAI Chat Model, OpenAI | 258 |
| Automate invoice processing & stock management with AI, Gmail, Sheets & Slack | Order processing often involves manual invoice reading, stock checking, and back-and-forth communication between procurement and operations teams. This workflow automates the entire procurement decā¦ | Google Sheets, Slack, Gmail, Gmail Trigger, AI Agent, OpenAI Chat Model | 250 |
| Generate, encrypt, and send invoices with PDF Generator API & Google Suite | Creating and sending invoices manually is a major administrative bottleneck. Itās not only slow but also prone to human error, such as creating duplicate invoice numbers or sending sensitive financā¦ | Google Sheets, Webhook, Google Drive, Gmail | 244 |
| Automated invoice generation & payment reminders with QuickBooks, Jotform & GPT-4o | This workflow automates the entire process of receiving a product/service order, checking or creating a customer in QuickBooks Online (QBO), generating an invoice, emailing it ā all triggered by a ā¦ | Webhook, Gmail, QuickBooks Online, Schedule Trigger, AI Agent, OpenAI Chat Model | 242 |
| Automate QuickBooks invoicing & customer creation from Airtable sales orders | It intelligently syncs confirmed sales orders from your Airtable base to QuickBooks, automatically creating new customers if they donāt exist before generating a perfectly matched invoice. It then ā¦ | Airtable, HTTP Request, Webhook, QuickBooks Online | 241 |
| Automate travel expense extraction with OCR, Mistral AI and Supabase | This is a lightweight n8n workflow that accepts chat input and uploaded receipts, runs OCR, stores parsed results in Supabase, and uses an AI agent to extract structured travel expense data and comā¦ | HTTP Request, Supabase, AI Agent, Simple Memory, Calculator, Mistral Cloud Chat Model | 238 |
| Sync multi-bank balance data to BigQuery using Plaid | This workflow automatically fetches balances from multiple financial institutions (RBC, Amex, Wise, PayPal) using Plaid, maps them to QuickBooks account names, and loads structured records into Gooā¦ | HTTP Request, Google BigQuery, Schedule Trigger | 238 |
| Auto-extract & approve invoices with OpenAI, Jotform - fraud detection | Transform accounts payable from a manual bottleneck into an intelligent, automated system that reads invoices, detects fraud, and processes payments automaticallyāsaving 20+ hours per week while prā¦ | Google Sheets, Slack, Jotform Trigger, Gmail, QuickBooks Online, AI Agent | 234 |
| Receipt Processing AI Agent (with step by step video) | Google Sheets, Google Drive, Gmail, Google Drive Trigger, AI Agent, OpenAI Chat Model | 233 | |
| Extract transactions from images using unli.dev Vision API & Telegram | unli.dev + n8n + Telegram | HTTP Request, Telegram, Telegram Trigger | 226 |
| Post bank statement transactions to QuickBooks Online using OpenRouter AI | Manually entering bank statements into QuickBooks is one of the most time-consuming and error-prone accounting tasks. Accountants often spend hours converting PDF bank statements into individual inā¦ | HTTP Request, QuickBooks Online, AI Agent, Structured Output Parser, n8n Form Trigger, Extract from File | 223 |
| WhatsApp receipt OCR & AI data extraction with Twilio, LlamaParse & Gemini | Categories: Accounting Automation ā¢ OCR Processing ā¢ AI Data Extraction ā¢ Business Tools | Google Sheets, HTTP Request, Webhook, Google Drive, Basic LLM Chain, Structured Output Parser | 216 |
| Automate payment receipts: Email, archive, and track with Stripe and Google Workspace | This workflow automates the process of retrieving Stripe invoices, validating API responses, generating payment receipts, sending them via email, storing PDFs in Google Drive, and appending detailsā¦ | Google Sheets, HTTP Request, Google Drive, Gmail | 213 |
| Generate professional invoices with Jotform, Xero, and GPT-powered emails | This workflow automates the entire process of receiving a product/service order, checking or creating a customer in Xero, generating an invoice, and emailing it ā all triggered by a form submissionā¦ | Webhook, Xero, Gmail, AI Agent, OpenAI Chat Model | 200 |
| Process sales CSVs into invoices with data tables and email notifications | Transform uploaded sales CSV files into validated, enriched invoices, all handled natively inside n8n using Data tables, validation logic, enrichment, duplicate detection, and automated email notifā¦ | Webhook, Extract from File, Data table | 189 |
| Extract structured invoice data from JotForm PDFs with GPT-4.1-mini & Sheets | This workflow is designed for Finance teams, accounting professionals, and automation engineers. | Function, Google Sheets, HTTP Request, Webhook, Basic LLM Chain, OpenAI Chat Model | 182 |
| AI-powered invoice extractor via Telegram to Airtable | This workflow automates the extraction of structured invoice data from PDF files sent via Telegram and stores it in Airtable. It leverages GPT-4o for intelligent parsing and includes conversationalā¦ | Telegram, Telegram Trigger, AI Agent, OpenAI Chat Model, Simple Memory, Extract from File | 174 |
| Extract Colombian invoice data from Drive to Sheets with GPT-4o | This workflow is designed for finance professionals, accountants, small business owners in Colombia, or anyone needing to automate the extraction of invoice data and its entry into Google Sheets. Iā¦ | Google Sheets, Google Drive, Google Drive Trigger, Basic LLM Chain, Structured Output Parser, Extract from File | 167 |
| Mistral OCR, GPT-4o-mini, and Google Sheets integration for enhanced data processing | Process multiple invoices automatically using Mistralās dedicated OCR modelāat approximately $0.002 per page. Upload batches of PDF, PNG, or JPG invoices through a simple form, extract structured fā¦ | Google Sheets, HTTP Request, OpenAI Chat Model, n8n Form Trigger, Information Extractor | 166 |
| Automatic invoice due date reminders from Stripe to Google Calendar | Automatically track Stripe invoices and create Google Calendar reminders for upcoming due dates. This workflow ensures you never miss a payment deadline by running daily checks, filtering invoices ā¦ | HTTP Request, Google Calendar, Schedule Trigger | 165 |
| Create Stripe invoices from Airtable orders with Google Sheets logging | Automate B2B order invoicing by fetching orders from Airtable, validating paid B2B entries, creating Stripe customers and invoices, finalizing invoices, and logging structured invoice data into Gooā¦ | Airtable, Google Sheets, HTTP Request, Stripe, Schedule Trigger | 158 |
| Automate financial transaction tracking with Gmail, GPT, Notion & Telegram alerts | This workflow is for individuals or entrepreneurs who receive bank alerts, invoices, and payment emails in Gmail and want them to be automatically organized in Notion ā while also receiving quick Tā¦ | Telegram, Gmail Trigger, AI Agent, Text Classifier, OpenRouter Chat Model | 157 |
| Automate invoice generation & email delivery with Jotform, Xero & GPT-4o-mini | This workflow automates the entire process of receiving a product/service order, checking or creating a customer in Xero, generating an invoice, emailing it, and notifying the sales team for examplā¦ | Send Email, Slack, Webhook, Xero, AI Agent, OpenAI Chat Model | 157 |
| Create and send multi-item PayPal invoices via email | Small businesses, consultants, agenciesā¦ anyone who bills with PayPal. | HTTP Request, n8n Form Trigger, n8n Form | 148 |
| Extract and track receipt data with VLM Run and Google Drive + Airtable | Simplify expense tracking with AI-powered automation that extracts receipt data and organizes it instantly. | Airtable, Webhook, Google Drive, Google Drive Trigger | 133 |
| Automated invoice workflow with smart reminders using GPT-4, Stripe, and Google Workspace | This workflow is a sophisticated, end-to-end solution that automates the entire billing lifecycle, from invoice creation to intelligent payment reminders and status tracking. Itās designed to give ā¦ | Google Sheets, HTTP Request, Slack, Gmail, Google Docs, Google Sheets Trigger | 133 |
| Send automated payment reminders for Xero invoices via Outlook email | Small business owners, finance teams, accountants, and bookkeepers who use Xero for invoicing and want to improve cash flow by automating payment reminders. If youāre spending time manually followiā¦ | HTTP Request, Xero, Microsoft Outlook, Schedule Trigger | 130 |
| Automate invoice creation and delivery with Google Sheets, Invoice Ninja and Gmail | This workflow automates the repetitive task of invoicing, turning a manual process into an efficient, hands-free operation. | Google Sheets, HTTP Request, Gmail, Google Sheets Trigger | 129 |
| Send automated invoice payment reminders with Gmail, Google Sheets and Twilio | This workflow streamlines accounts receivable management by automatically monitoring invoices in Google Sheets and sending scheduled payment reminders. It is designed for businesses using Gmail andā¦ | Google Sheets, Twilio, Gmail, n8n Form Trigger | 122 |
| Automate invoice creation & smart reminders with Jotform, QuickBooks & Outlook AI | This workflow automates the entire process of receiving a product/service order, checking or creating a customer in QuickBooks Online (QBO), generating an invoice, emailing it ā all triggered by a ā¦ | Webhook, Microsoft Outlook, QuickBooks Online, Schedule Trigger, AI Agent, OpenAI Chat Model | 120 |
| Generate & track invoices with Google Drive, PDF Converter & Gmail | Transform invoice creation from 30 minutes to 30 seconds - automatically generate professional PDF invoices with tax calculations, payment tracking, and instant delivery via email while archiving tā¦ | HTTP Request, Webhook, Google Drive, Gmail | 115 |
| Extract invoice data from PDFs with Gemini AI to Google Sheets š | This workflow automates the extraction and processing of invoice data from PDFs stored in a Google Drive folder. It leverages Google Drive, Google Sheets, and Gemini AI to streamline invoice manageā¦ | Google Sheets, HTTP Request, Google Drive, Gmail, Google Drive Trigger, AI Agent | 115 |
| Generate invoices for customers with Jotform and QuickBooks | This workflow automates the entire process of receiving a product/service order, checking or creating a customer in QuickBooks Online (QBO), generating an invoice, and emailing it ā all triggered bā¦ | Webhook, QuickBooks Online | 109 |
| Generate and email PDF invoices from Tally Forms with Google Docs | Stop copy-pasting invoice details! | Send Email, Webhook, Google Drive, Google Docs | 107 |
| Invoice management system with Gmail reminders, Google Sheets, and Slack escalations | This template is designed for freelancers, small businesses, and finance teams who need automated invoice management with intelligent payment follow-ups. Perfect for service providers, agencies, orā¦ | Google Sheets, Slack, Webhook, Gmail, Schedule Trigger | 101 |
| Create digital checks with OnlineCheckWriter using Forms | Create Digital Checks with OnlineCheckWriter using Forms | HTTP Request, n8n Form Trigger, n8n Form | 100 |
| GPT 4.1-mini automated proposal to payment lifecycle management | This workflow automates end-to-end contract and invoice management using AI intelligence. It processes proposals through intelligent contract generation, approval workflows, and automated invoicingā¦ | HTTP Request, Gmail, Schedule Trigger, AI Agent, OpenAI Chat Model, Structured Output Parser | 84 |
| GPT-4.1-mini Powered Invoice Processing from Gmail to Google Sheets with Slack | AI-Powered Invoice Processing from Gmail to Google Sheets with Slack Approval | Google Sheets, Slack, Webhook, Gmail, Gmail Trigger, AI Agent | 78 |
| Automate timesheet to invoice conversion with OpenAI, Gmail & Google Workspace | This workflow converts emailed timesheets into structured invoice rows in Google Sheets and stores them in the correct Google Drive folder structure. | Google Sheets, HTTP Request, Google Drive, Gmail Trigger, OpenAI | 74 |
| Extract invoice data from scanned PDFs to Google Sheets with Sarvam and Gemini | It is ideal for businesses handling vendor invoices, reimbursement forms, or bulk document intake. | Google Sheets, HTTP Request, n8n Form Trigger, Extract from File, Google Gemini Chat Model, Information Extractor | 72 |
| Stripe dispute management with Google Sheets ledger & Gmail notifications | This automation manages Stripe disputes by fetching dispute data, formatting it, logging it into Google Sheets, updating related payment records, and notifying the customer via email. It ensures fiā¦ | Google Sheets, HTTP Request, Gmail | 63 |
| Automate employee trip expense processing with Jotform, OpenAI and Google Sheets | This workflow is designed for employees who need to submit expense claims for business trips. It automates the process of extracting data from receipts/invoices, logging it to a Google Sheet, and nā¦ | Google Sheets, Google Drive, Jotform Trigger, Gmail, AI Agent, OpenAI Chat Model | 60 |
| Extract, validate, and log email invoices from Gmail to Google Sheets with GPT-4 | Inbox2Ledger is an end-to-end n8n template that turns a noisy finance inbox into a clean, structured ledger. It fetches emails, uses AI guardrails to keep only finance-relevant messages, extracts iā¦ | Google Sheets, Gmail, Filter, AI Agent, OpenAI Chat Model, n8n Form Trigger | 58 |
| Extract invoice data from Gmail to Airtable with Mistral OCR and GPT-4.1-mini | This n8n template demonstrates how to automatically process invoice attachments from email using OCR and AI. When an invoice is received in Gmail, the workflow extracts structured invoice data and ā¦ | Airtable, HTTP Request, Gmail, Gmail Trigger, AI Agent, OpenAI Chat Model | 56 |
| Automate invoice processing & weekly spending reports with GPT-4 and Airtable | This n8n workflow is designed to automate invoice processing and streamline financial management. It leverages AI to extract key invoice data, validate it, and store it in Airtable. Additionally, iā¦ | Airtable, Send Email, Schedule Trigger, AI Agent, OpenAI Chat Model, Structured Output Parser | 56 |
| Send Stripe expired charge recovery reminders with OpenAI | Businesses using Stripe subscriptions or one-time payments who want to automatically follow up with customers after a failed payment. | Stripe Trigger, Gmail, Stripe, OpenAI | 54 |
| Automate assignee payroll calculations with Dart, Gemini AI, and Google Sheets | This workflow automates billing by scanning a target Dartboard on schedule, aggregating time logs from completed tasks, crossāreferencing assignee rates in Google Sheets, calculating total pay, andā¦ | Google Sheets, Schedule Trigger, AI Agent, Google Gemini Chat Model | 54 |
| Automated receipt processing for cashback with Jotform, Gemini 2.5 & Notion | This blueprint details a highly efficient, AI-powered workflow designed to automate customer reward fulfillment. Leveraging the accessible interface of Jotform, this system delivers superior reliabā¦ | HTTP Request, Jotform Trigger, Gmail, Notion, AI Agent, Structured Output Parser | 54 |
| Extract invoice data from Gmail PDFs to JSON, Google Sheets and Airtable | This is an elite enterprise-grade solution for Accounts Payable and Finance Ops teams. It automates the high-volume extraction of unstructured data from PDF invoices using the HTML to PDF (Parse PDā¦ | Airtable, Google Sheets, Slack, Google Drive, Gmail, Gmail Trigger | 53 |
| Generate invoices and send AI-summarized reminders with Jotform and QuickBooks | This workflow automates the entire process of receiving a product/service order, checking or creating a customer in QuickBooks Online (QBO), generating an invoice, emailing it ā all triggered by a ā¦ | Send Email, Webhook, QuickBooks Online, Schedule Trigger, AI Agent, OpenAI Chat Model | 46 |
| Track invoice spending vs budget from Google Drive with GPT-4o and Telegram alerts | Drop invoices to Google Drive and let AI handle the rest - OCR extraction, automatic categorization, budget tracking, and Telegram alerts when spending reaches thresholds. | HTTP Request, Telegram, Telegram Trigger, Google Drive, Execute Sub-workflow, Execute Workflow Trigger | 45 |
| Convert emailed timesheets into QuickBooks invoices with OCR, AI, Gmail and Sheets | > Note: This workflow uses sticky notes extensively to document each logical section of the automation. Sticky notes are mandatory and already included to explain OCR, AI parsing, folder logic, ā¦ | Google Sheets, HTTP Request, Google Drive, QuickBooks Online, Gmail Trigger, AI Agent | 43 |
| Automate cross-border tax compliance with Google Sheets, PostgreSQL and Slack alerts | This workflow automates the complete end-to-end processing of daily revenue transactions for finance and accounting teams. It systematically retrieves, validates, and standardizes transaction data ā¦ | HTTP Request, Postgres, Slack, Google Drive, Gmail, Schedule Trigger | 42 |
| Generate custom branded PDF invoices from QuickBooks and email to clients | Automated QuickBooks Invoice to Custom PDF & Email | Send Email, HTTP Request, Webhook, QuickBooks Online, Convert to File, Extract from File | 40 |
| Classify Gmail invoice attachments with Google Gemini and forward to freee | Automatically analyze email attachments with AI and forward invoices/receipts to freeeās File Box. | Gmail, Gmail Trigger, Extract from File, Google Gemini | 39 |
| Automate tax deduction processing with GPT-4 receipt analysis and Gmail reporting | This workflow automates monthly tax processing by ingesting expense receipts alongside revenue data, extracting structured deduction details using GPT-4, and accurately matching expenses to their cā¦ | HTTP Request, Gmail, Schedule Trigger, AI Agent, OpenAI Chat Model, Structured Output Parser | 32 |
| Automate Stripe payment to QuickBooks sales receipt sync | Automated Stripe Payment to QuickBooks Sales Receipt | HTTP Request, Stripe Trigger, QuickBooks Online, Stripe | 30 |
| Analyze invoices from Google Drive with AI and store data in Google Sheets | This workflow is designed for teams and businesses that receive invoices in Google Drive and want to automatically extract structured financial data without manual processing. It is ideal for finanā¦ | Google Sheets, Telegram Trigger, Google Drive, Google Drive Trigger, OpenAI, Google Gemini | 28 |
| Handle failed payment renewals with AI analysis, Jira tickets and Slack alerts | This workflow automates failed subscription renewal processing by validating webhook data, using AI to analyze urgency and churn risk, creating a Jira Finance Task and notifying the finance team viā¦ | Function, Slack, Webhook, Jira Software, OpenAI | 28 |
| Send subscription renewal reminders via Telegram with Supabase | This workflow tracks upcoming subscription expiry dates stored in Supabase and automatically sends personalized renewal-reminder messages to each customer via Telegram. It is designed to be triggerā¦ | Webhook, Telegram, Supabase | 27 |
| Automate Xero invoices and payments using webhooks, PostgreSQL and WhatsApp | This workflow automates the full invoicing and payment process using n8n and Xero. It allows businesses to generate invoices, track payments, send WhatsApp notifications, and keep records synced auā¦ | Postgres, Twilio, Webhook, Google Calendar, Xero | 26 |
| Extract invoices from Gmail with Laiye ADP and save them to Google Drive | Our invoice extraction workflow is completed end-to-end automatically: Gmail invoice email screening ā extraction of key fields from multi-format invoices ā automatic archiving of results to Googleā¦ | HTTP Request, Google Drive, Gmail Trigger, Extract from File | 24 |
| Fast-track expense reimbursements with UploadToURL, Mindee OCR, Expensify, and Slack | Stop chasing blurry receipts and manually typing expense data. This workflow creates an intelligent, āsnap-and-submitā reimbursement pipeline that hosts photos via UploadToURL, extracts deep data vā¦ | Google Sheets, HTTP Request, Slack, Gmail, n8n Form Trigger | 16 |
| Sync AWS billing invoices with FreeAgent and PostgreSQL tracking | Automatically retrieve AWS invoices and create corresponding bills in FreeAgent, marking them as paid. This workflow eliminates manual data entry for AWS billing. | HTTP Request, Postgres, Schedule Trigger | 14 |
| Generate PDF invoices with line item support from Airtable using Google Sheets | Stop manually copy-pasting client data into Word templates. This workflow automates the entire invoicing process, handling complex line items, VAT calculations, PDF generation, and CRM syncing in uā¦ | Airtable, HTTP Request, Webhook, Google Drive | 13 |
| Automate 3-way invoice matching from Gmail to Xero with Slack and Teams alerts | This is an enterprise-grade solution designed for complex finance departments. It automates the entire accounts payable lifecycle by combining secure document handling, intelligent vendor mapping, ā¦ | Google Sheets, HTTP Request, Slack, Google Drive, Xero, Gmail | 10 |
| Send WhatsApp payment reminders automatically with MoltFlow | This workflow automates WhatsApp payment reminders using the MoltFlow API. No more chasing clients manually ā reminders go out every morning at 9 AM with personalized messages. | HTTP Request, Schedule Trigger | 8 |
| Categorize Airtable invoices with OpenAI and TOON token optimization | > ā ļø Notice: | Airtable, OpenAI | 6 |
| Bulk generate payment reminder PDFs from NocoDB with Autype | !Screenshot.png | Send Email, NocoDB, Schedule Trigger | 3 |
| Analyze invoices and predict cash flow with Gemini, Google Sheets, Gmail, and Slack | This workflow automates invoice processing and cash flow prediction by combining Google Gemini AI with form-based invoice capture, fraud detection, and financial reporting. | Google Sheets, Slack, Gmail, Basic LLM Chain, n8n Form Trigger, Google Gemini Chat Model | 3 |
| Summarize invoices with AWS Textract, Google Gemini, and send to Slack | This workflow is built for finance teams, operations managers, founders, and businesses that process invoices regularly and want to eliminate manual document handling. Itās especially useful for teā¦ | Slack, AWS S3, AWS Textract, n8n Form Trigger, Google Gemini | 2 |
| Process vendor invoices with UploadToURL, AWS Textract, and Google Sheets | Eliminate manual data entry from your accounts payable process. This workflow transforms raw invoice scans into structured financial records by combining UploadToURL for hosting, AWS Textract for Oā¦ | Google Sheets, HTTP Request, Slack, Webhook | 2 |
š„ How to use: Click any template above, then download the workflow.json file and import it into n8n via Workflow menu ā Import from File. See the importing guide for detailed instructions.