š§¾ Invoice Processing
437 templates ā š§¾ Automated invoice extraction, validation, approval workflows, and accounting integrations.
š Templates
| Template | Description | š Key Nodes | š Views |
|---|---|---|---|
| š Invoice data extraction with LlamaParse and OpenAI | This n8n workflow automates the process of parsing and extracting data from PDF invoices. With this workflow, accounts and finance people can realise huge time and cost savings in their busy scheduā¦ | Google Sheets, HTTP Request, Gmail, Gmail Trigger, Basic LLM Chain, OpenAI Model | 46,674 |
| š„ Invoices from Gmail to Drive and Google Sheets | Automatically process invoice emails by saving attachments to Google Drive and extracting key invoice data to Google Sheets using AI. This workflow monitors your Gmail for unread emails with attachā¦ | Google Sheets, HTTP Request, Google Drive, Gmail, Gmail Trigger, Basic LLM Chain | 39,822 |
| š„ Invoice processor & validator with OCR, AI & Google Sheets | This smart workflow automates your entire invoice processing pipeline using AI, OCR, and Google Sheets. | Google Sheets, AI Agent, Read/Write Files from Disk, Extract from File, OpenRouter Chat Model | 34,710 |
| š„ Automated invoice processing with Telegram, GPT-4o, OCR and SAP integration | ++HOW IT WORKS:++ | Google Sheets, HTTP Request, Telegram, Telegram Trigger, Basic LLM Chain, OpenAI Chat Model | 30,851 |
| Extract expenses from emails and add to Google Sheets | This workflow will check a mailbox for new emails and if the Subject contains Expenses or Reciept it will send the attachment to Mindee for processing then it will update a Google sheet with the vaā¦ | Email Trigger (IMAP), Google Sheets, Start, Mindee | 30,478 |
| PDF invoice data extraction & tracking with Google Drive, Claude AI & Telegram | š„ Invoice Intake & Notification Workflow | Google Sheets, Telegram, Google Drive, Google Drive Trigger, Basic LLM Chain, Anthropic Chat Model | 22,658 |
| Extract invoice data from email to Google Sheets using GPT-4o AI automation | Transform your invoice processing from manual data entry into an intelligent automation system. This powerful n8n workflow monitors Gmail for invoice attachments, extracts data using AI-powered anaā¦ | Google Sheets, Google Drive, Gmail Trigger, Filter, AI Agent, OpenAI Chat Model | 22,580 |
| Parse incoming invoices from Outlook using AI Document Understanding | One of my top workflow requests, this template can save many hours of manual labour for you or your finance/accounts team. | HTTP Request, Microsoft Excel 365, Microsoft Outlook, Markdown, Schedule Trigger, Filter | 21,747 |
| Extract invoice data from Google Drive to Sheets with Mistral OCR and Gemini | Extract data from any PDF or image invoice dropped in Google Drive directly into Google Sheets ā powered by AI OCR. Free, fully modifiable n8n workflow. Optional add-ons for pro features. | Google Sheets, HTTP Request, Google Drive, Google Drive Trigger, AI Agent, Google Gemini Chat Model | 16,900 |
| Parse PDF with LlamaParse and save to Airtable | I prepared a comprehensive guide detailing how to automate the parsing of invoices using n8n and LlamaParse, seamlessly capturing and storing vital billing information. | Airtable, HTTP Request, Webhook, Google Drive, Google Drive Trigger | 15,827 |
| Automated PDF invoice processing & approval flow using OpenAI and Google Sheets | This workflow is ideal for: | Google Sheets, Google Drive, Gmail, Google Drive Trigger, Gmail Trigger, AI Agent | 14,305 |
| Extract & classify invoices & receipts with Gmail, OpenAI and Google Drive | Anyone who wants to automatically aggregate their invoices or receipts. Main beneficiaries: small business owners and freelancers. | Read PDF, Webhook, Google Drive, Gmail, Filter, OpenAI | 11,836 |
| Recognize invoices / receipts from Google Drive and put them into Google Sheets | This workflow allows you to recognize a folder with receipts or invoices (make sure your files are in .pdf, .png, or .jpg format). The workflow can be triggered via the āTest workflowā button, and ā¦ | Google Sheets, HTTP Request, Google Drive, Google Drive Trigger | 10,031 |
| AI-powered invoice reminder & payment tracker for finance & accounting | Streamline invoice management with this automated n8n workflow. Triggered daily at 9 AM, it fetches pending invoices, filters overdue ones, uses AI to generate personalized reminders, and sends theā¦ | Send Email, Postgres, Webhook, Schedule Trigger, AI Agent, OpenAI Chat Model | 9,423 |
| Generate invoices, save to Drive and send email to customer with JS + G Sheets | This workflow automates invoice generation from form submissions, ensuring unique order IDs, creating PDF invoices, storing files, emailing customers, and logging invoice data ā all seamlessly inteā¦ | Send Email, Google Sheets, HTTP Request, Webhook, Google Drive | 8,687 |
| Generate PDF invoices with CustomJS API | !workflow.png | Webhook | 8,541 |
| Automated financial tracker: Telegram invoices to Notion with Gemini AI reports | Automated Financial Tracker: Telegram Invoices to Notion with AI Summaries & Reports | Edit Image, Telegram, Telegram Trigger, Notion, Schedule Trigger, QuickChart | 7,739 |
| Add data from a photo to Google Sheets | Automatically adding expense receipts to Google Sheets with Telegram, Mindee API, Twilio, and n8n. | Google Sheets, HTTP Request, Twilio, Telegram, Telegram Trigger | 6,121 |
| Smart invoice collection system with GPT-4.1, Gmail & Google Sheets | Categories: Financial Automation, AI Business Tools, Cash Flow Management | Google Sheets, Gmail, Schedule Trigger, Filter, OpenAI | 6,032 |
| AI-powered PDF invoice parser with Google Drive, Google Sheets & OpenAI | This workflow is perfect for: | Google Sheets, Google Drive, Google Drive Trigger, AI Agent, OpenAI Chat Model, Structured Output Parser | 5,990 |
| Create an invoice based on the Typeform submission | This workflow allows you to create an invoice with the information received via Typeform submission. | Typeform Trigger, APITemplate.io | 5,165 |
| Financial document extraction from Gmail to Google Sheets | Manual financial reconciliation is tedious and prone to error. This workflow functions as an AI Financial Controller, automatically monitoring your inbox for invoices, receipts, and bills, extractiā¦ | Google Sheets, Gmail, Gmail Trigger, Filter, AI Agent, OpenAI Chat Model | 4,990 |
| Auto invoice & receipt OCR to Google Sheets ā Drive, Gmail, & Telegram triggers | Automatically process invoices and receipts using Gemini OCR, extracting data directly into Google Sheets from multiple sources including Google Drive, Gmail, and Telegram. This powerful workflow eā¦ | Google Sheets, HTTP Request, Telegram Trigger, Google Drive, Google Drive Trigger, Gmail Trigger | 4,947 |
| Upload invoices from Gmail to Google Drive | Upload invoices from Gmail to Google Drive daily | Cron, Function, Slack, Start, Google Drive, Gmail | 4,728 |
| Create a customer and send the invoice automatically | This workflows allows you to create a customer and an invoice and send the invoice to the customer. | QuickBooks Online | 4,451 |
| Automate purchase order form submissions from Outlook Excel attachments with AI | Data entry jobs with user-submitted XLSX forms are time consuming, incredibly mundane but necessary tasks which in likelihood are inherited and critical to business operation. | Microsoft Outlook, OpenAI Chat Model, Extract from File, Microsoft Outlook Trigger, Text Classifier, Information Extractor | 4,322 |
| Create an invoice in Google Sheets based on Typeform submission | This form takes data from a Typeform submission and creates an invoice on Google Sheets | Send Email, Google Sheets, Slack, Typeform Trigger | 4,039 |
| Process receipts with Google Vision OCR, AI & Telegram to Google Sheets | This workflow automates the process of recording financial transactions from photos of receipts or shopping receipts. Users simply send an image of the receipt via Telegram. The image is processed ā¦ | Google Sheets, HTTP Request, Telegram, Telegram Trigger, AI Agent, Basic LLM Chain | 4,032 |
| Save n8n Cloud invoices received in Gmail in Google Drive | This template is for everyone that wants to download their n8n Cloud invoices automatically as a PDF instead of downloading them manually. | HTTP Request, Google Drive, Gmail Trigger, Filter | 3,656 |
| Extract & categorize receipt data with Google OCR, OpenRouter AI & Telegram | Stop typing expenses by hand. MoneyMate is an n8n workflow that turns receipts into organized financial insights. | HTTP Request, Telegram, Telegram Trigger, Basic LLM Chain, Structured Output Parser, OpenRouter Chat Model | 3,602 |
| Extract and organize Colombian invoices with Gmail, GPT-4o & Google Workspace | This N8N workflow automates the extraction and organization of personal invoices in Colombia received via Gmail. It includes the following key steps: | Google Sheets, Google Drive, Gmail Trigger, Filter, AI Agent, OpenAI Chat Model | 3,437 |
| Track expenses from receipt photos with Telegram & Google Sheets using OCR.space | Hello automation enthusiasts! š | HTTP Request | 3,330 |
| Automated invoice processing system with OCR & AI - AP automation with Airtable | Airtable, HTTP Request, Gmail, Gmail Trigger, Basic LLM Chain, OpenAI Chat Model | 3,247 | |
| Get invoices from Xero | Companion workflow for Xero node docs | Start, Xero | 3,004 |
| Create QuickBooks Online customers with sales receipts for new Stripe payments | Streamline your accounting by automatically creating QuickBooks Online customers and sales receipts whenever a successful Stripe payment is processed. Ideal for businesses looking to reduce manual ā¦ | HTTP Request, Stripe Trigger, QuickBooks Online, Stripe | 2,910 |
| Extract and save invoice data from Google Drive to Sheets with Dumpling AI | This workflow is perfect for operations teams, accountants, e-commerce businesses, or finance managers who regularly process digital invoices and need to automate data extraction and record-keeping. | Google Sheets, HTTP Request, Google Drive, Google Drive Trigger, Extract from File | 2,803 |
| Notify on new emails with invoices in Slack | This workflow checks for new emails in a mailbox and if the email body contains the word āinvoiceā it will send the attachment to Mindee. It then posts a message to Slack to let the team know a payā¦ | Email Trigger (IMAP), Send Email, Slack, Start, Mindee | 2,747 |
| Extract & structure invoice data with Google Vision OCR, Gemini LLM & Google Sheets | This workflow automates the process of collecting uploaded invoices, extracting text using Google Vision API, and processing the extracted text with an LLM to produce structured data containing keyā¦ | Google Sheets, HTTP Request, Telegram, Google Drive, Basic LLM Chain, Structured Output Parser | 2,684 |
| Extract information from an image of a receipt | !workflow-screenshot | HTTP Request, Start, Mindee | 2,679 |
| Extract Details from Receipts via Telegram with Tesseract and Llama | !Screenshot 20250527 at 14.20.42.png | HTTP Request, Telegram, Telegram Trigger, Basic LLM Chain, Structured Output Parser, OpenRouter Chat Model | 2,660 |
| Food delivery notifications and easy expense tracking | This workflow automates the process of retrieving emails from a food delivery platform, extracting key order details, and sending notifications to a Slack channel. Additionally, the Slack message iā¦ | Slack, Gmail, Gmail Trigger | 2,486 |
| Automated invoice-PO matching with Google Gemini AI and email notifications | Overview | Google Sheets, Google Drive, Microsoft Outlook, Google Drive Trigger, AI Agent, Structured Output Parser | 2,410 |
| Telegram payment, invoicing and refund workflow for Stars | This workflow provides a complete solution for handling Telegram Stars payments, invoicing and refunds using n8n. It automates the process of sending invoices, managing pre-checkout approvals, recoā¦ | Google Sheets, HTTP Request, Telegram, Telegram Trigger, Execute Sub-workflow, Execute Workflow Trigger | 2,370 |
| Automate invoice processing with OCR, GPT-4 & Salesforce opportunity creation | End-to-end pipeline: Watch Drive ā Download PDF ā OCR text ā AI normalize to JSON ā Upsert Buyer (Account) ā Create Opportunity ā Map Products ā Create OLI via Composite API ā Archive to OneDrive. | HTTP Request, Google Drive, Microsoft OneDrive, Salesforce, Google Drive Trigger, Extract from File | 2,348 |
| Parse invoices & documents with Gemini AI, OCR, and Google Sheets integration | This n8n workflow automatically parses documents such as invoices, sensor logs or structured PDFs/images (including scanned docs or CSVs), extracts key fields like totals, dates and customer/vendorā¦ | Google Sheets, Webhook, Basic LLM Chain, Extract from File, Google Gemini Chat Model | 2,319 |
| Generate Stripe invoice and send it by email | Generating Stripe invoices through the API can be tricky since it requires four steps to generate and send it via email to the customer. | HTTP Request, Stripe | 2,180 |
| AI auto-save Gmail receipts to Google Sheets + Google Drive | This workflow is ideal for: | Google Sheets, Google Drive, Gmail, Schedule Trigger, AI Agent, OpenAI Chat Model | 2,150 |
| Send school fee reminders with payment links via email & WhatsApp | Automatically sends fee reminders (via email and WhatsApp) to parents with secure payment links, 3 days before the due date. | Send Email, Microsoft Excel 365, WhatsApp Business Cloud, Schedule Trigger | 2,069 |
| AI invoice agent | The AI Invoice Agent automates the invoice creation, email delivery, and status tracking process for client billing. It ensures invoices are generated, sent professionally, and updated in Google Shā¦ | Google Sheets, Gmail, Filter, AI Agent, OpenAI Chat Model, Information Extractor | 2,056 |
| Process email invoices with OCR, GPT-4, Slack, QuickBooks and Google Sheets | This workflow automates invoice processing directly from your email inbox. | Google Sheets, HTTP Request, Slack, QuickBooks Online, Gmail Trigger, AI Agent | 2,054 |
| Automatic invoice detection & reminder creation with Gmail & Google Tasks | This workflow contains community nodes that are only compatible with the self-hosted version of n8n. | Google Tasks, Gmail, Schedule Trigger, AI Agent, OpenAI Chat Model, Structured Output Parser | 2,045 |
| Automate WhatsApp invoice processing with OCR, GPT-4 Mini & Google Services | This powerful workflow helps businesses and freelancers automatically manage invoices received on WhatsApp. | Google Sheets, HTTP Request, Google Drive, WhatsApp Business Cloud, AI Agent, OpenAI Chat Model | 1,999 |
| Extract invoice data from PDFs to JSON with Gemini AI and XML transformation | This n8n workflow converts invoices in PDF format into a structured, ready-to-use JSON, using AI and XML transformation ā without writing any code. | n8n Form Trigger, Extract from File, Google Gemini | 1,894 |
| āļøšš¤ Extract data from YAPE receipts via Telegram OCR and store in Google Sheets | This n8n workflow automates Yape payment receipt processing, integrating Telegram bot, AI-powered OCR, and Google Sheets automation. By leveraging ChatGPT Vision Computing, it extracts and structurā¦ | Google Sheets, Telegram, Telegram Trigger, Google Drive, AI Agent, OpenAI | 1,879 |
| Process scanned invoices with Google Drive, OCR & OpenAI to Google Sheets | This comprehensive workflow automates the entire invoice processing pipeline by monitoring a Google Drive folder for new invoice uploads, intelligently processing both PDF and image formats, extracā¦ | Google Sheets, HTTP Request, Mailgun, Google Drive, Google Drive Trigger, OpenAI Chat Model | 1,858 |
| Automate invoice processing with GPT-4o classification and XML export to accounting | Automated invoice processing pipeline that extracts data from PDF invoices, uses AI Agent for intelligent expense categorization, generates XML for accounting systems, and routes high-value invoiceā¦ | Google Sheets, Slack, Webhook, Google Drive, Gmail, Google Drive Trigger | 1,822 |
| Receive updates on a new invoice via Invoice Ninja | Companion workflow for Invoice Ninja Trigger node docs | Invoice Ninja Trigger | 1,780 |
| Detect and store the information about a purchase using the image of a receipt | Companion workflow for blogpost | Airtable, Webhook, Mindee | 1,701 |
| Full-cycle invoice automation: Airtable, QuickBooks & Stripe | This is the ultimate sales-to-cash automation. When a deal in Airtable is marked āApproved for Invoicing,ā this workflow intelligently syncs customer data across QuickBooks and Stripe (creating theā¦ | Airtable, HTTP Request, Airtable Trigger, QuickBooks Online, Stripe | 1,626 |
| Parse and extract invoice data with Nanonets OCR and export to Excel | This workflow contains community nodes that are only compatible with the self-hosted version of n8n. | HTTP Request, Webhook, Convert to File | 1,495 |
| Extract and organize receipt data for expense tracking with VLM Run and Google | Transform your expense tracking with automated AI receipt processing that extracts data and organizes it instantly. | Google Sheets, Google Drive, Google Drive Trigger | 1,488 |
| Automated financial document processing with Google Gemini OCR | This comprehensive workflow automates the complete financial document processing pipeline using AI. Upload invoices via chat, drop expense receipts into a folder, or add bank statements - the systeā¦ | Google Sheets, HTTP Request, Google Drive, Google Drive Trigger, Execute Workflow Trigger, AI Agent | 1,422 |
| Automated invoice processing & filing with IMAP, AI, Google Drive & DateV | Use cases are many: Perfect for freelancers managing client invoices, small businesses handling supplier bills, accounting departments processing high invoice volumes, or anyone who wants to eliminā¦ | Email Trigger (IMAP), Send Email, Google Sheets, Google Drive, Extract from File, OpenAI | 1,391 |
| Automate invoice-bank statement reconciliation with Mistral AI and OpenAI GPT-4 | Cash Reconciliation with AI | Microsoft Excel 365, Microsoft OneDrive, AI Agent, OpenAI Chat Model, Mistral AI | 1,389 |
| Create a QuickBooks invoice on a new Onfleet task creation | Summary | QuickBooks Online, Onfleet Trigger | 1,368 |
| Extract invoice data from PDFs with AI - Google Sheets Email alerts | Built by Setidure Technologies | Google Sheets, Google Drive, Gmail, Google Drive Trigger, Ollama Model, Extract from File | 1,366 |
| Automated invoice management with Nextcloud, email and Telegram notifications | This workflow automatically fetches PDF invoices from a Nextcloud folder (/Invoice/Incoming), sends them via email to a fixed recipient (invoice@example.com), sends a Telegram notification, and arcā¦ | Send Email, Nextcloud, Telegram, Schedule Trigger | 1,359 |
| Automate invoice processing with AI data extraction, Google Drive & Sheets | This n8n workflow automates the complete processing of PDF invoices with AI-powered data extraction. The workflow monitors a Google Drive folder, extracts important invoice data, and automatically ā¦ | Google Sheets, Google Drive, Google Drive Trigger, OpenAI Chat Model, Extract from File, Information Extractor | 1,318 |
| Extract infromation from a receipt and store it in Airtable | !workflow-screenshot | Airtable, HTTP Request, Start, Typeform Trigger, Mindee | 1,294 |
| Automated invoice data extraction with LlamaParse, Gemini 2.5 & Google Sheets | Perfect for use cases such as: | Google Sheets, HTTP Request, Gmail, Gmail Trigger, Basic LLM Chain, Structured Output Parser | 1,242 |
| One-way sync Stripe invoice PDFs to a S3 bucket | This automation syncs your Invoice PDFs from Stripe to a (AWS) S3 Bucket each month, in a folder of your choice, with the following subPath: | HTTP Request, AWS S3, Stop and Error, Schedule Trigger | 1,233 |
| Send new Clockify invoice to Notion database | This workflow sends a new Clockify invoice to a Notion database of your choosing when a new invoice is created in Clockify. | Webhook, Notion | 1,181 |
| Automate real-time QuickBooks invoice sync to Google Sheets | It instantly syncs new QuickBooks invoices to Google Sheets, using specific invoice data or keywords as triggers to ensure your financial records are always accurate and up-to-date. | Google Sheets, Webhook, QuickBooks Online | 1,176 |
| Credit card payment reminder & tracking-for Taiwan banks | This workflow automates the processing of credit card statement emails from multiple banks. It extracts important payment details, stores them in Google Sheets, and creates calendar reminders in Goā¦ | Google Sheets, Webhook, Google Calendar, Gmail Trigger, Extract from File | 1,153 |
| Invoice creator with Google Sheets & automated email payment reminder system | This automated n8n workflow streamlines invoice creation and payment reminders. It generates invoices on a monthly schedule and sends reminders for overdue payments, updating records in Google Sheets. | Cron, Send Email, Google Sheets | 1,110 |
| AI-Powered Invoice Processing Automation with Mistral OCR & GPT-5.2 | š Automate Invoice Processing with an End-to-End AI Workflow Powered by GPT-5.2 | HTTP Request, Google Drive, Google Drive Trigger, AI Agent, OpenAI Chat Model, Structured Output Parser | 1,098 |
| Automated invoice payment reminders with Google Sheets and Gmail | This workflow systematically ensures you never miss sending an invoice reminder: | Function, Google Sheets, Gmail, Schedule Trigger | 1,084 |
| Automatic Gmail invoice PDF upload to Google Drive with spreadsheet logging | Freelancers, finance teams, and small businesses that receive invoice PDFs by email and want them automatically saved to Google Drive and logged in Google Sheetsāwithout manual downloading or copy-ā¦ | Google Sheets, Google Drive, Gmail, Gmail Trigger, Filter | 1,072 |
| Get custom_fields from the Stripe API | The Stripe API does not provide custom fields in invoice or charge data. So you have to get it from the Checkout Sessions endpoint. | HTTP Request, Filter | 1,053 |
| Automatic email invoice archiving & data extraction with Gmail, Drive & AI | Automatically collect invoice PDFs from Gmail, archive them in Google Drive or an optional FTP/SFTP server, extract structured invoice data with AI, and record the results in Google Sheets. | Google Sheets, HTTP Request, Google Drive, FTP, Gmail, Schedule Trigger | 989 |
| Expense organizer with Google Drive routing and Gemini AI entity detection | This workflow is perfect for individuals, small businesses, or households who need to: | Google Drive, Gmail, S3, AI Agent, Structured Output Parser, n8n Form Trigger | 982 |
| Process invoices & engineering emails with Gmail, AI analysis & Telegram alerts | Automate admin tasks for manufacturing companies by processing emails, extracting key data from invoices & purchase orders, and delivering instant alerts via Gmail and Telegram. | Telegram, Gmail, Gmail Trigger, Filter, AI Agent, Structured Output Parser | 977 |
| Automated trip expense claim form with OpenAI agent & Google Drive | Send Email, Google Sheets, Google Drive, AI Agent, OpenAI Chat Model, Structured Output Parser | 976 | |
| Export PDF invoices from SmartBill to Google Drive | This workflow automates the retrieval of invoice PDFs from the Smartbill API and saves them to Google Drive in a dynamically created folder based on last monthās date. It also generates a range of ā¦ | HTTP Request, Google Drive | 953 |
| Automatically create invoices from Gmail labels with GPT-4O + QuickBooks | This workflow reads Gmail threads labeled Invoice Needed, extracts invoice and client details using an AI agent, and creates a draft invoice in QuickBooks Online. It then downloads the invoice as aā¦ | Gmail, QuickBooks Online, Schedule Trigger, AI Agent, OpenAI Chat Model, Structured Output Parser | 936 |
| Extract and process invoices with GPT-4, Google Drive, and Google Sheets | !Bildschirmfoto 20251208 um 19.25.48.heic | Google Sheets, Google Drive, Google Drive Trigger, AI Agent, OpenAI Chat Model, Simple Memory | 918 |
| Automate medical billing with Google Sheets and Gmail | Note: This template is designed for self-hosted n8n instances. The workflow image above shows the complete automation flow. | Google Sheets, HTTP Request, Gmail, n8n Form Trigger | 875 |
| Automate invoice processing from Gmail with Azure GPT-4.1 and human verification | This workflow contains community nodes that are only compatible with the self-hosted version of n8n. | Write Binary File, Gmail, Stop and Error, Gmail Trigger, Azure OpenAI Chat Model, Information Extractor | 870 |
| Extract & process invoices with Gemini AI, Google Sheets & Gmail notifications | The aim of the Invoice Data Automation workflow is to streamline invoice processing by extracting, validating, and storing invoice details automatically. It uses AI to read invoices (from images/PDā¦ | Google Sheets, Google Drive, Gmail, AI Agent, Chat Trigger, Google Gemini Chat Model | 860 |
| Client billing detail collection & invoice generation with Gmail and QuickBooks | This workflow allows you to quickly generate and send invoices by collecting missing billing details from clients through an automated form and email sequence. It integrates Gmail and QuickBooks Onā¦ | Gmail, QuickBooks Online, n8n Form Trigger | 846 |
| Automated invoice follow-ups with smart response tones via Google Sheets & email | š How It Works | Cron, Send Email, Function, Google Sheets | 836 |
| AI-powered invoice data extraction & approval workflow with ScrapeGraphAI & Telegram | This workflow automatically extracts data from invoice documents (PDFs and images) and processes them through a comprehensive validation and approval system. | Email Trigger (IMAP), HTTP Request, Webhook, Telegram | 823 |
| Extract and structure invoice data with DocSumo and export to Excel | This workflow automates the extraction of structured data from invoices or similar documents using Docsumoās API. Users can upload a PDF via an n8n form trigger, which is then sent to Docsumo for pā¦ | HTTP Request, n8n Form Trigger, Convert to File | 796 |
| Classify & auto-sort invoices in Google Drive with GPT-4o | Description: | Google Drive, AI Agent, Extract from File, Azure OpenAI Chat Model | 783 |
| Automate invoice processing with Gmail, OCR.space, Slack & Xero | How It Works | Google Sheets, HTTP Request, Slack, Xero, Gmail, Gmail Trigger | 752 |
| Download KSeF (Polandās e-invoicing system) invoices to an Excel spreadsheet | Download invoices from Polandās KSeF (Krajowy System e-Faktur) and export them as an XLSX spreadsheet. Handles the full v2 authentication flow automatically. | HTTP Request, Spreadsheet File | 746 |
| Automate purchase bill processing with AI OCR & QuickBooks integration | Accounting teams spend hours manually entering purchase bills into accounting systemsācopying vendor details, creating items, checking duplicates, and reconciling totals. This workflow removes thatā¦ | HTTP Request, QuickBooks Online, n8n Form Trigger, Extract from File, Information Extractor, OpenRouter Chat Model | 736 |
| Automated invoice creation & customer communication with Jotform, Xero, Outlook & Telegram | This workflow automates the entire process of receiving a product/service order, checking or creating a customer in Xero, generating an invoice, emailing it, and notifying the sales team for examplā¦ | Webhook, Telegram, Xero, Microsoft Outlook, AI Agent, OpenAI Chat Model | 733 |
| Automate invoice analysis via Telegram with ChatGPT-4o-mini extraction | Upload invoices via Telegram, receive structured data instantly. Perfect for accountants and finance teams. | HTTP Request, Telegram, Telegram Trigger, AI Agent, OpenAI Chat Model, Extract from File | 694 |
| Google Sheets and QuickBooks expenses automation template | This n8n workflow template automates the process of uploading categorized expenses from Google Sheets into QuickBooks Online. It leverages your Google Sheets data to create expense entries in Quickā¦ | Google Sheets, HTTP Request, QuickBooks Online | 685 |
| Automate client billing detail collection & invoicing with Outlook and QuickBooks | This workflow allows you to quickly generate and send invoices by collecting missing billing details from clients through an automated form and email sequence. It integrates Microsoft Outlook and Qā¦ | Microsoft Outlook, QuickBooks Online, n8n Form Trigger | 682 |
| Invoice processing: Email to PostgreSQL database with GPT-4o & Discord alerts | Automatically process PDF invoices directly from your email inbox. This workflow uses AI to extract key data, saves it to a PostgreSQL database, and instantly notifies you about the new document inā¦ | Email Trigger (IMAP), Postgres, Discord, Basic LLM Chain, OpenAI Chat Model, Structured Output Parser | 681 |
| Extract & organize email invoices with Gmail, Drive & OpenAI GPT | This template is for founders, finance teams, and solo operators who receive lots of invoices by email and want them captured automatically in a single, searchable source of truth. If youāre tired ā¦ | Google Sheets, Google Drive, Gmail, Gmail Trigger, AI Agent, OpenAI Chat Model | 677 |
| Invoice verification and validation with Gmail, Drive, Sheets and OCR AI | Tired of manually verifying purchase order invoices every single day? This plug-and-play n8n automation template saves your accounts team hours of work by automatically downloading, storing, extracā¦ | Google Sheets, Google Drive, Gmail, Schedule Trigger, AI Agent, Extract from File | 664 |
| Classify documents and extract invoice data with LDXhub AnalyzeDoc and Google Sheets | This workflow collects uploaded PDFs or images, classifies each document type using LDXhub AnalyzeDoc, and routes it accordingly; invoices get high-detail field extraction and are appended as a newā¦ | Google Sheets, n8n Form Trigger, Extract from File | 640 |
| Automate PDF invoice generation & delivery with Gmail and Google Drive storage | Automatically generates professional PDF invoices from webhook data and delivers them via email while storing backups in Google Drive. Perfect for freelancers, small businesses, and service provideā¦ | Send Email, HTTP Request, Webhook, Google Drive | 636 |
| Automatically save QuickBooks invoice PDFs to Google Drive | It automatically saves new QuickBooks invoice PDFs directly into Google Drive, creating a reliable backup system. For perfect organization, the workflow uses keywords from the invoice, like the cliā¦ | HTTP Request, Webhook, Google Drive, QuickBooks Online | 632 |
| Automate bank statement and invoice reconciliation with GPT and Google Sheets | š¢ Manual Trigger | Google Sheets, AI Agent, OpenAI Chat Model | 627 |
| Automate employee reimbursement workflow with Gmail, Google Drive & AI validation | Reimbursements used to be a headache. | Google Sheets, Google Drive, Gmail, n8n Form Trigger, OpenAI | 626 |
| QuickBooks automated invoicing - sync Google Sheets with QBO | Google Sheets, QuickBooks Online | 604 | |
| Automate invoice data extraction with OCR.Space, GPT & Google Sheets | This template automates invoice processing for teams that currently copy data from PDFs into spreadsheets by hand. It is ideal for small businesses, back-office teams, accounting, and operations whā¦ | Google Sheets, HTTP Request, Google Drive, Schedule Trigger, OpenAI | 582 |
| Generate & deliver PDF invoices from Jotform to Google Drive & email | Transform your order fulfillment process with complete invoice automation. This workflow automatically generates professional PDF invoices from Jotform orders and delivers them to customers while kā¦ | HTTP Request, Google Drive, Jotform Trigger, Gmail | 563 |
| Process emailed PDF invoices into QuickBooks bills with OpenAI | Automatically processes vendor invoices received by email, creates QuickBooks bills with full details, and attaches the original PDF. | HTTP Request, Gmail, QuickBooks Online, Gmail Trigger, OpenAI Chat Model, Extract from File | 556 |
| Post bank statement transactions to QuickBooks Online using OpenRouter AI | Manually entering bank statements into QuickBooks is one of the most time-consuming and error-prone accounting tasks. Accountants often spend hours converting PDF bank statements into individual inā¦ | HTTP Request, QuickBooks Online, AI Agent, Structured Output Parser, n8n Form Trigger, Extract from File | 555 |
| Custom branded QuickBooks invoices to PDF & email | Tired of the standard, boring invoices from QuickBooks Online? This workflow completely automates the process of creating beautiful, custom-branded PDF invoices and emailing them directly to your cā¦ | Send Email, HTTP Request, Webhook, QuickBooks Online, Convert to File, Extract from File | 551 |
| WhatsApp receipt OCR & AI data extraction with Twilio, LlamaParse & Gemini | Categories: Accounting Automation ā¢ OCR Processing ā¢ AI Data Extraction ā¢ Business Tools | Google Sheets, HTTP Request, Webhook, Google Drive, Basic LLM Chain, Structured Output Parser | 544 |
| Gmail and QuickBooks Online workflow | Are you tired of manually uploading email receipts to QuickBooks Online (QBO)? Are your email forwarding rules difficult to set up or unreliable? This n8n workflow automatically forwards your emailā¦ | Gmail, Gmail Trigger, Schedule Trigger | 537 |
| Automate Stripe Invoicing Workflow with ClickUp & Gmail Notifications | Stripe invoicing automation that is connected to your CRM, in this example, it is ClickUp. At the end of the flow, once your lead has been sent an invoice, you (or your team) will be sent an email ā¦ | HTTP Request, ClickUp, ClickUp Trigger, Gmail, Stripe | 535 |
| Create or find Stripe customers and automatically generate invoices | Save hours of manual billing work with this Stripe automation workflow! | HTTP Request | 527 |
| Automate real-time QuickBooks invoice alerts in Slack | It actively monitors QuickBooks and, upon detecting a new invoice, immediately sends a detailed alert to your chosen Slack channel. | Slack, Webhook, QuickBooks Online | 523 |
| Sync OVH invoices to Google Sheets and save PDFs to Google Drive | Author: Oliver Bardenheier | Google Sheets, HTTP Request, Google Drive | 485 |
| Automated expense tracking with AI receipt analysis & Google Sheets | This workflow contains community nodes that are only compatible with the self-hosted version of n8n. | Google Sheets, HTTP Request, Telegram, Telegram Trigger, Google Drive, Execute Sub-workflow | 473 |
| Track expenses from receipt photos with AI, Google Sheets & Slack reports | This template is for individuals or households who want to: | Cron, Google Sheets, Slack, Webhook, AI Agent, OpenRouter Chat Model | 462 |
| š Automated Stripe payment recovery: track failures & follow-up emails | Detect failed payments, log them, and send polite follow-up emails to recover revenue ā all automated with n8n. | Google Sheets, Stripe Trigger, Brevo, Schedule Trigger | 461 |
| Automate invoice processing & stock management with AI, Gmail, Sheets & Slack | Order processing often involves manual invoice reading, stock checking, and back-and-forth communication between procurement and operations teams. This workflow automates the entire procurement decā¦ | Google Sheets, Slack, Gmail, Gmail Trigger, AI Agent, OpenAI Chat Model | 452 |
| Automate client invoicing & payments with Stripe, Google Sheets, Drive and Gmail | This workflow automates the end-to-end process of generating and sending client payment links using Google Sheets and Stripe. | Google Sheets, HTTP Request, Google Drive, Gmail, Google Sheets Trigger, Filter | 449 |
| Extract invoice data from PDF with Claude AI and create vendor bill in Odoo 18 | This workflow automates accounts payable: upload a PDF invoice, let Claude AI extract the key fields, and automatically create a vendor bill (incoming invoice) in Odoo 18. | HTTP Request, Webhook, Extract from File | 428 |
| Automatic invoice generation and email with Airtable and CustomJS PDF generator | > ā ļø Notice: | Airtable, Send Email | 423 |
| Automate invoice processing with OCR.Space, GPT-4 & Google Drive to Gmail | - Watches a Google Drive folder for new (scanned) invoices. Each new file automatically triggers the workflow. | HTTP Request, Google Drive, Gmail, Google Drive Trigger, AI Agent, OpenAI Chat Model | 423 |
| Generate PDF invoices from Google Sheets with PDF.co | This workflow automatically pulls invoice rows from Google Sheets and generates a PDF invoice using a PDF.co template. | Google Sheets | 414 |
| Auto-send PDF invoices with Stripe payment triggers and Gmail | This workflow automatically generates a PDF invoice every time a successful payment is received in Stripe, then emails the invoice to the customer via Gmail. Perfect for freelancers, SaaS businesseā¦ | Webhook, Gmail | 412 |
| Sync multi-bank balance data to BigQuery using Plaid | This workflow automatically fetches balances from multiple financial institutions (RBC, Amex, Wise, PayPal) using Plaid, maps them to QuickBooks account names, and loads structured records into Gooā¦ | HTTP Request, Google BigQuery, Schedule Trigger | 400 |
| Automate expense reporting from Airtable to QuickBooks | It seamlessly connects an Airtable base, where expenses are submitted, to your QuickBooks account, eliminating manual data entry and ensuring financial records are always up-to-date. | Airtable, HTTP Request, Airtable Trigger | 398 |
| Automate travel expense extraction with OCR, Mistral AI and Supabase | This is a lightweight n8n workflow that accepts chat input and uploaded receipts, runs OCR, stores parsed results in Supabase, and uses an AI agent to extract structured travel expense data and comā¦ | HTTP Request, Supabase, AI Agent, Simple Memory, Calculator, Mistral Cloud Chat Model | 369 |
| Automate QuickBooks customers & sales receipts generation from a Google Sheet | Simply add new transaction details to a designated Google Sheet, and this workflow takes over. Using specific status keywords in a column to trigger the process, it automatically creates new customā¦ | QuickBooks Online, Google Sheets Trigger | 358 |
| Automate QuickBooks sales receipts & customer creation from Stripe payments | This workflow automates the process of recording successful payments from Stripe into QuickBooks by creating corresponding Sales Receipts. It ensures payment data is captured accurately, checks wheā¦ | Webhook, QuickBooks Online, Stripe | 352 |
| Receipt Processing AI Agent (with step by step video) | Google Sheets, Google Drive, Gmail, Google Drive Trigger, AI Agent, OpenAI Chat Model | 350 | |
| Automated invoice generation & payment reminders with QuickBooks, Jotform & GPT-4o | This workflow automates the entire process of receiving a product/service order, checking or creating a customer in QuickBooks Online (QBO), generating an invoice, emailing it ā all triggered by a ā¦ | Webhook, Gmail, QuickBooks Online, Schedule Trigger, AI Agent, OpenAI Chat Model | 347 |
| Extract invoice data from Slack PDFs to Google Sheets with GPT-4o | Managing invoices manually can be time-consuming and error-prone. This workflow automates the process by extracting key invoice details from PDFs shared in Slack, structuring the information with Aā¦ | Google Sheets, HTTP Request, Slack, AI Agent, OpenAI Chat Model, Structured Output Parser | 334 |
| Automate QuickBooks invoicing & customer creation from Airtable sales orders | It intelligently syncs confirmed sales orders from your Airtable base to QuickBooks, automatically creating new customers if they donāt exist before generating a perfectly matched invoice. It then ā¦ | Airtable, HTTP Request, Webhook, QuickBooks Online | 330 |
| Generate, encrypt, and send invoices with PDF Generator API & Google Suite | Creating and sending invoices manually is a major administrative bottleneck. Itās not only slow but also prone to human error, such as creating duplicate invoice numbers or sending sensitive financā¦ | Google Sheets, Webhook, Google Drive, Gmail | 328 |
| Extract and validate invoice data from Google Drive using OCR.Space, Gemini, and Google Sheets | This workflow monitors a Google Drive folder for newly uploaded invoice files, extracts text with OCR.Space, uses Google Gemini to convert the OCR text into structured invoice fields, validates reqā¦ | Google Sheets, HTTP Request, Google Drive, Gmail, Google Drive Trigger, Google Gemini | 325 |
| Generate invoices and send AI-powered reminders with Jotform and Xero | This workflow automates the entire process of receiving a product/service order, checking or creating a customer in Xero, generating an invoice, emailing it ā all triggered by a form submission (viā¦ | Send Email, Webhook, Xero, Schedule Trigger, AI Agent, OpenAI Chat Model | 311 |
| Automated payment reminders with grouped QuickBooks invoices via email | This workflow provides a powerful solution for businesses using QuickBooks Online to automate their payment reminder process. It solves the time-consuming and manual task of chasing late payments bā¦ | Send Email, QuickBooks Online, Schedule Trigger | 311 |
| Extract structured invoice JSON from PDFs with Mistral OCR and an LLM API | 1. Accepts a PDF or image upload via Webhook as binary property ādataā | HTTP Request, Webhook, Mistral AI | 298 |
| Send Stripe invoice reminders with GPT-4.1-mini, Google Sheets and Slack | Accounting and bookkeeping firms needing automated invoice creation and payment reminders. | Send Email, Google Sheets, HTTP Request, Slack, Stripe Trigger, Google Calendar | 297 |
| Auto-extract & approve invoices with OpenAI, Jotform - fraud detection | Transform accounts payable from a manual bottleneck into an intelligent, automated system that reads invoices, detects fraud, and processes payments automaticallyāsaving 20+ hours per week while prā¦ | Google Sheets, Slack, Jotform Trigger, Gmail, QuickBooks Online, AI Agent | 292 |
| Automate invoice data extraction from Google Drive to Airtable using Nanonets OCR & Command-R | This template creates a fully automated āhands-offā pipeline for processing financial documents. Itās perfect for small businesses, freelancers, or operations teams who want to stop manually enteriā¦ | Airtable, Google Drive, Google Drive Trigger, AI Agent, OpenAI Chat Model, OpenAI | 283 |
| Automate payment receipts: Email, archive, and track with Stripe and Google Workspace | This workflow automates the process of retrieving Stripe invoices, validating API responses, generating payment receipts, sending them via email, storing PDFs in Google Drive, and appending detailsā¦ | Google Sheets, HTTP Request, Google Drive, Gmail | 280 |
| Analyze invoices from Google Drive with AI and store data in Google Sheets | This workflow is designed for teams and businesses that receive invoices in Google Drive and want to automatically extract structured financial data without manual processing. It is ideal for finanā¦ | Google Sheets, Telegram Trigger, Google Drive, Google Drive Trigger, OpenAI, Google Gemini | 268 |
| Extract invoice data from Gmail to Airtable with Mistral OCR and GPT-4.1-mini | This n8n template demonstrates how to automatically process invoice attachments from email using OCR and AI. When an invoice is received in Gmail, the workflow extracts structured invoice data and ā¦ | Airtable, HTTP Request, Gmail, Gmail Trigger, AI Agent, OpenAI Chat Model | 268 |
| Create work4all incoming invoices from Microsoft Outlook supplier emails | This workflow polls a Microsoft Outlook folder for new supplier emails, sends each message to a companion n8n sub-workflow that creates an incoming invoice in work4all, and then categorizes the emaā¦ | HTTP Request, Execute Sub-workflow, Microsoft Outlook, Execute Workflow Trigger, Schedule Trigger | 267 |
| Automate invoice creation & smart reminders with Jotform, QuickBooks & Outlook AI | This workflow automates the entire process of receiving a product/service order, checking or creating a customer in QuickBooks Online (QBO), generating an invoice, emailing it ā all triggered by a ā¦ | Webhook, Microsoft Outlook, QuickBooks Online, Schedule Trigger, AI Agent, OpenAI Chat Model | 267 |
| Recover overdue invoices with GPT-4o-mini, Gmail, Google Sheets and Slack | This workflow runs every 24 hours to read overdue invoices from Google Sheets, uses OpenAI (GPT-4o-mini) to draft personalized recovery emails and determine escalation, sends emails via Gmail, logsā¦ | Google Sheets, Slack, Gmail, Schedule Trigger, AI Agent, OpenAI Chat Model | 258 |
| Extract structured invoice data from JotForm PDFs with GPT-4.1-mini & Sheets | This workflow is designed for Finance teams, accounting professionals, and automation engineers. | Function, Google Sheets, HTTP Request, Webhook, Basic LLM Chain, OpenAI Chat Model | 258 |
| Generate and email PDF invoices from Google Sheets with Acrewity and Gmail | This workflow watches for new order rows in Google Sheets, generates a styled HTML invoice, converts it to a PDF using Acrewity, emails the PDF via Gmail, archives it in Google Drive, and updates tā¦ | Google Sheets, Google Drive, Gmail, Google Sheets Trigger, Convert to File | 257 |
| Process sales CSVs into invoices with data tables and email notifications | Transform uploaded sales CSV files into validated, enriched invoices, all handled natively inside n8n using Data tables, validation logic, enrichment, duplicate detection, and automated email notifā¦ | Webhook, Extract from File, Data table | 257 |
| Automate financial transaction tracking with Gmail, GPT, Notion & Telegram alerts | This workflow is for individuals or entrepreneurs who receive bank alerts, invoices, and payment emails in Gmail and want them to be automatically organized in Notion ā while also receiving quick Tā¦ | Telegram, Gmail Trigger, AI Agent, Text Classifier, OpenRouter Chat Model | 251 |
| Send automated payment reminders for Xero invoices via Outlook email | Small business owners, finance teams, accountants, and bookkeepers who use Xero for invoicing and want to improve cash flow by automating payment reminders. If youāre spending time manually followiā¦ | HTTP Request, Xero, Microsoft Outlook, Schedule Trigger | 250 |
| Scan receipt images from Google Drive with Gemini and log to Google Sheets | Freelancers, small business owners, and accountants who want to automate receipt management without manual data entry. | Google Sheets, HTTP Request, Google Drive, Google Drive Trigger | 243 |
| Mistral OCR, GPT-4o-mini, and Google Sheets integration for enhanced data processing | Process multiple invoices automatically using Mistralās dedicated OCR modelāat approximately $0.002 per page. Upload batches of PDF, PNG, or JPG invoices through a simple form, extract structured fā¦ | Google Sheets, HTTP Request, OpenAI Chat Model, n8n Form Trigger, Information Extractor | 235 |
| Extract transactions from images using unli.dev Vision API & Telegram | unli.dev + n8n + Telegram | HTTP Request, Telegram, Telegram Trigger | 234 |
| Generate professional invoices with Jotform, Xero, and GPT-powered emails | This workflow automates the entire process of receiving a product/service order, checking or creating a customer in Xero, generating an invoice, and emailing it ā all triggered by a form submissionā¦ | Webhook, Xero, Gmail, AI Agent, OpenAI Chat Model | 230 |
| Send automated invoice payment reminders with Gmail, Google Sheets and Twilio | This workflow streamlines accounts receivable management by automatically monitoring invoices in Google Sheets and sending scheduled payment reminders. It is designed for businesses using Gmail andā¦ | Google Sheets, Twilio, Gmail, n8n Form Trigger | 228 |
| AI-powered invoice extractor via Telegram to Airtable | This workflow automates the extraction of structured invoice data from PDF files sent via Telegram and stores it in Airtable. It leverages GPT-4o for intelligent parsing and includes conversationalā¦ | Telegram, Telegram Trigger, AI Agent, OpenAI Chat Model, Simple Memory, Extract from File | 205 |
| Log Telegram receipt images to Excel 365 using Tesseract OCR and GPT-4.1-mini | OCR + AI + Duplicate Protection (n8n Workflow) | Telegram, Telegram Trigger, Microsoft Excel 365, AI Agent, OpenAI Chat Model | 198 |
| Automatic invoice due date reminders from Stripe to Google Calendar | Automatically track Stripe invoices and create Google Calendar reminders for upcoming due dates. This workflow ensures you never miss a payment deadline by running daily checks, filtering invoices ā¦ | HTTP Request, Google Calendar, Schedule Trigger | 192 |
| Extract invoice data from scanned PDFs to Google Sheets with Sarvam and Gemini | It is ideal for businesses handling vendor invoices, reimbursement forms, or bulk document intake. | Google Sheets, HTTP Request, n8n Form Trigger, Extract from File, Google Gemini Chat Model, Information Extractor | 185 |
| Extract Colombian invoice data from Drive to Sheets with GPT-4o | This workflow is designed for finance professionals, accountants, small business owners in Colombia, or anyone needing to automate the extraction of invoice data and its entry into Google Sheets. Iā¦ | Google Sheets, Google Drive, Google Drive Trigger, Basic LLM Chain, Structured Output Parser, Extract from File | 184 |
| Automate invoice generation & email delivery with Jotform, Xero & GPT-4o-mini | This workflow automates the entire process of receiving a product/service order, checking or creating a customer in Xero, generating an invoice, emailing it, and notifying the sales team for examplā¦ | Send Email, Slack, Webhook, Xero, AI Agent, OpenAI Chat Model | 183 |
| Extract invoice data with Google Gemini, Google Sheets, and Telegram | This workflow accepts invoice PDFs or images from an n8n Form or Telegram, uses Google Gemini to OCR and extract structured invoice fields and line items, appends the results to Google Sheets, and ā¦ | Google Sheets, Telegram, Telegram Trigger, n8n Form Trigger, Google Gemini | 178 |
| Create Stripe invoices from Airtable orders with Google Sheets logging | Automate B2B order invoicing by fetching orders from Airtable, validating paid B2B entries, creating Stripe customers and invoices, finalizing invoices, and logging structured invoice data into Gooā¦ | Airtable, Google Sheets, HTTP Request, Stripe, Schedule Trigger | 177 |
| Invoice management system with Gmail reminders, Google Sheets, and Slack escalations | This template is designed for freelancers, small businesses, and finance teams who need automated invoice management with intelligent payment follow-ups. Perfect for service providers, agencies, orā¦ | Google Sheets, Slack, Webhook, Gmail, Schedule Trigger | 172 |
| Automate Xero invoices and payments using webhooks, PostgreSQL and WhatsApp | This workflow automates the full invoicing and payment process using n8n and Xero. It allows businesses to generate invoices, track payments, send WhatsApp notifications, and keep records synced auā¦ | Postgres, Twilio, Webhook, Google Calendar, Xero | 168 |
| Extract invoice data from PDFs with Gemini AI to Google Sheets š | This workflow automates the extraction and processing of invoice data from PDFs stored in a Google Drive folder. It leverages Google Drive, Google Sheets, and Gemini AI to streamline invoice manageā¦ | Google Sheets, HTTP Request, Google Drive, Gmail, Google Drive Trigger, AI Agent | 164 |
| Automated invoice workflow with smart reminders using GPT-4, Stripe, and Google Workspace | This workflow is a sophisticated, end-to-end solution that automates the entire billing lifecycle, from invoice creation to intelligent payment reminders and status tracking. Itās designed to give ā¦ | Google Sheets, HTTP Request, Slack, Gmail, Google Docs, Google Sheets Trigger | 161 |
| Extract invoice data from Gmail PDFs to JSON, Google Sheets and Airtable | This is an elite enterprise-grade solution for Accounts Payable and Finance Ops teams. It automates the high-volume extraction of unstructured data from PDF invoices using the HTML to PDF (Parse PDā¦ | Airtable, Google Sheets, Slack, Google Drive, Gmail, Gmail Trigger | 155 |
| Create and send multi-item PayPal invoices via email | Small businesses, consultants, agenciesā¦ anyone who bills with PayPal. | HTTP Request, n8n Form Trigger, n8n Form | 155 |
| Classify Gmail invoice attachments with Google Gemini and forward to freee | Automatically analyze email attachments with AI and forward invoices/receipts to freeeās File Box. | Gmail, Gmail Trigger, Extract from File, Google Gemini | 153 |
| Track invoice spending vs budget from Google Drive with GPT-4o and Telegram alerts | Drop invoices to Google Drive and let AI handle the rest - OCR extraction, automatic categorization, budget tracking, and Telegram alerts when spending reaches thresholds. | HTTP Request, Telegram, Telegram Trigger, Google Drive, Execute Sub-workflow, Execute Workflow Trigger | 150 |
| Automate invoice creation and delivery with Google Sheets, Invoice Ninja and Gmail | This workflow automates the repetitive task of invoicing, turning a manual process into an efficient, hands-free operation. | Google Sheets, HTTP Request, Gmail, Google Sheets Trigger | 148 |
| Extract, validate, and log email invoices from Gmail to Google Sheets with GPT-4 | Inbox2Ledger is an end-to-end n8n template that turns a noisy finance inbox into a clean, structured ledger. It fetches emails, uses AI guardrails to keep only finance-relevant messages, extracts iā¦ | Google Sheets, Gmail, Filter, AI Agent, OpenAI Chat Model, n8n Form Trigger | 146 |
| Generate & track invoices with Google Drive, PDF Converter & Gmail | Transform invoice creation from 30 minutes to 30 seconds - automatically generate professional PDF invoices with tax calculations, payment tracking, and instant delivery via email while archiving tā¦ | HTTP Request, Webhook, Google Drive, Gmail | 144 |
| Extract and track receipt data with VLM Run and Google Drive + Airtable | Simplify expense tracking with AI-powered automation that extracts receipt data and organizes it instantly. | Airtable, Webhook, Google Drive, Google Drive Trigger | 143 |
| Generate and email PDF invoices from Tally Forms with Google Docs | Stop copy-pasting invoice details! | Send Email, Webhook, Google Drive, Google Docs | 137 |
| Download KSeF invoices to NocoDB and email formatted HTML copies | This workflow is an improvement of this workflow by Greg Brzezinka. | Send Email, HTTP Request, NocoDB, Schedule Trigger, Convert to File | 130 |
| Convert emailed timesheets into QuickBooks invoices with OCR, AI, Gmail and Sheets | > Note: This workflow uses sticky notes extensively to document each logical section of the automation. Sticky notes are mandatory and already included to explain OCR, AI parsing, folder logic, ā¦ | Google Sheets, HTTP Request, Google Drive, QuickBooks Online, Gmail Trigger, AI Agent | 127 |
| Classify and route uploaded documents to Google Drive with an AI agent | Upload a document (PDF, PNG, JPEG) via a web form and let an AI agent classify it and route it to the correct Google Drive folder on its own. No rule-based routing, no Switch nodes ā the agent deciā¦ | Google Drive, AI Agent, n8n Form Trigger, Google Gemini Chat Model | 126 |
| Log LINE invoice photos to Google Sheets with OCR.space and Gemini AI | Freelancers, small business owners, and accounting teams in Japan who receive invoices and want to eliminate manual data entry into spreadsheets. | Google Sheets, HTTP Request, Webhook, AI Agent, Google Gemini Chat Model | 123 |
| Extract invoices from Gmail with Laiye ADP and save them to Google Drive | Our invoice extraction workflow is completed end-to-end automatically: Gmail invoice email screening ā extraction of key fields from multi-format invoices ā automatic archiving of results to Googleā¦ | HTTP Request, Google Drive, Gmail Trigger, Extract from File | 123 |
| Match vendor invoices with POs and GRNs in Google Sheets and notify Finance via Gmail | This workflow collects vendor invoices via an n8n form, checks Google Sheets for duplicates, performs a PO/GRN/invoice 3-way match against Google Sheets reference data, updates the invoice status, ā¦ | Google Sheets, Gmail, n8n Form Trigger | 122 |
| Extract invoice data to Excel using Google Gemini, OCR, and Telegram | This workflow automatically extracts structured data from invoices sent via Telegram (PDF or image) and saves it to Excel. | Telegram, Telegram Trigger, Microsoft Excel 365, Extract from File, Google Gemini | 120 |
| GPT-4.1-mini Powered Invoice Processing from Gmail to Google Sheets with Slack | AI-Powered Invoice Processing from Gmail to Google Sheets with Slack Approval | Google Sheets, Slack, Webhook, Gmail, Gmail Trigger, AI Agent | 119 |
| Process Telegram invoice OCR with OCR.space, OpenAI, Sheets and Drive | This workflow accepts invoice files via a Telegram bot, extracts text with OCR.space, uses OpenAI to turn the OCR output into structured invoice fields, appends the data to Google Sheets, archives ā¦ | Google Sheets, HTTP Request, Telegram, Telegram Trigger, Google Drive, AI Agent | 113 |
| Generate invoices for customers with Jotform and QuickBooks | This workflow automates the entire process of receiving a product/service order, checking or creating a customer in QuickBooks Online (QBO), generating an invoice, and emailing it ā all triggered bā¦ | Webhook, QuickBooks Online | 113 |
| Automate timesheet to invoice conversion with OpenAI, Gmail & Google Workspace | This workflow converts emailed timesheets into structured invoice rows in Google Sheets and stores them in the correct Google Drive folder structure. | Google Sheets, HTTP Request, Google Drive, Gmail Trigger, OpenAI | 109 |
| Automate assignee payroll calculations with Dart, Gemini AI, and Google Sheets | This workflow automates billing by scanning a target Dartboard on schedule, aggregating time logs from completed tasks, crossāreferencing assignee rates in Google Sheets, calculating total pay, andā¦ | Google Sheets, Schedule Trigger, AI Agent, Google Gemini Chat Model | 108 |
| Create digital checks with OnlineCheckWriter using Forms | Create Digital Checks with OnlineCheckWriter using Forms | HTTP Request, n8n Form Trigger, n8n Form | 106 |
| Automate invoice processing & weekly spending reports with GPT-4 and Airtable | This n8n workflow is designed to automate invoice processing and streamline financial management. It leverages AI to extract key invoice data, validate it, and store it in Airtable. Additionally, iā¦ | Airtable, Send Email, Schedule Trigger, AI Agent, OpenAI Chat Model, Structured Output Parser | 104 |
| Extract invoice and receipt data from Gmail PDFs to Google Sheets with OpenAI | Emails with PDF attachments are parsed automatically: AI extracts vendor, invoice number, dates and amounts into Google Sheets ā validated in code (net + tax vs total), deduplicated against the sheā¦ | Google Sheets, Gmail, Gmail Trigger, Basic LLM Chain, OpenAI Chat Model, Extract from File | 100 |
| GPT 4.1-mini automated proposal to payment lifecycle management | This workflow automates end-to-end contract and invoice management using AI intelligence. It processes proposals through intelligent contract generation, approval workflows, and automated invoicingā¦ | HTTP Request, Gmail, Schedule Trigger, AI Agent, OpenAI Chat Model, Structured Output Parser | 100 |
| Stripe dispute management with Google Sheets ledger & Gmail notifications | This automation manages Stripe disputes by fetching dispute data, formatting it, logging it into Google Sheets, updating related payment records, and notifying the customer via email. It ensures fiā¦ | Google Sheets, HTTP Request, Gmail | 96 |
| Send milestone billing invoices with Google Sheets, GPT-4o mini, Gmail and Slack | This workflow polls a Google Sheets milestone tracker every 15 minutes, calculates milestone-based invoice amounts, uses OpenAI (gpt-4o-mini) to draft invoice messaging, emails the invoice via Gmaiā¦ | Google Sheets, Slack, Gmail, Schedule Trigger, OpenAI | 95 |
| Extract PDF invoice data from Gmail into Google Sheets using OpenAI GPT-4o-mini | This workflow polls Gmail for unread emails with PDF attachments, extracts invoice text, uses OpenAI to pull key invoice fields, and appends the results as a structured row in a Google Sheets āInvoā¦ | Google Sheets, Gmail Trigger, OpenAI Chat Model, Extract from File, Information Extractor | 94 |
| Create and send Pennylane invoices from webhook data with Slack and Gmail alerts | SMEs and freelancers using Pennylane (the leading French accounting platform) who want to automate invoice creation from their CRM, forms, or any business tool. | HTTP Request, Slack, Webhook, Gmail | 94 |
| Send subscription renewal reminders via Telegram with Supabase | This workflow tracks upcoming subscription expiry dates stored in Supabase and automatically sends personalized renewal-reminder messages to each customer via Telegram. It is designed to be triggerā¦ | Webhook, Telegram, Supabase | 94 |
| Extract receipts from Gmail with Claude and log expenses to Google Sheets | This workflow runs daily to search Gmail for receipt and invoice emails, uses Anthropic Claude to extract structured expense fields, and appends the confirmed expenses to a Google Sheets log. | Google Sheets, HTTP Request, Gmail, Schedule Trigger | 92 |
| Generate and track invoices with HubSpot, Gmail, Slack, Sheets, and Notion | This workflow triggers when a HubSpot deal stage changes to Closed Won and automatically generates an invoice. It collects deal and contact data, builds a styled invoice, converts it into a PDF, anā¦ | Google Sheets, HTTP Request, Slack, HubSpot Trigger, Gmail, Notion | 91 |
| Track multi-currency expenses from receipts with easybits, Telegram, and Google Sheets | This workflow automates multi-currency expense tracking via Telegram. Send a receipt photo to your bot, and it automatically extracts the invoice details, converts the amount to EUR using a live exā¦ | Google Sheets, HTTP Request, Telegram Trigger, Extract from File | 91 |
| Automate 3-way invoice matching from Gmail to Xero with Slack and Teams alerts | This is an enterprise-grade solution designed for complex finance departments. It automates the entire accounts payable lifecycle by combining secure document handling, intelligent vendor mapping, ā¦ | Google Sheets, HTTP Request, Slack, Google Drive, Xero, Gmail | 89 |
| Extract invoice data into Google Sheets with LDX hub AnalyzeDoc Gemini | This workflow collects an invoice PDF or image through an n8n form, uses LDX hub AnalyzeDoc (Gemini) to extract key invoice fields as JSON, and appends the results as a new row in Google Sheets. | Google Sheets, n8n Form Trigger, Extract from File | 84 |
| Automate tax deduction processing with GPT-4 receipt analysis and Gmail reporting | This workflow automates monthly tax processing by ingesting expense receipts alongside revenue data, extracting structured deduction details using GPT-4, and accurately matching expenses to their cā¦ | HTTP Request, Gmail, Schedule Trigger, AI Agent, OpenAI Chat Model, Structured Output Parser | 81 |
| Extract invoice data from Gmail PDFs to Google Sheets with human review | This workflow processes invoices (PDFs and images) using Cradl AIās all-in-one document processing capabilities, including LLM-powered data extraction, validation, human-in-the-loop review, and RAGā¦ | Google Sheets, Gmail, Gmail Trigger | 80 |
| Send fee-due WhatsApp reminders to students using Supabase | This workflow runs daily to fetch pending student fee records from Supabase, filters fees due in three days, and sends WhatsApp Business template reminders via the Meta WhatsApp Cloud API, then updā¦ | Supabase, WhatsApp Business Cloud, Schedule Trigger, Filter | 79 |
| Send overdue invoice payment reminders with iFirma, Gmail, PostGrid and Slack | This workflow is an automated invoice payment tracking and reminder system for the Polish accounting service iFirma.pl. It monitors unpaid and overdue invoices, then automatically sends escalating ā¦ | HTTP Request, Slack, Gmail, Stop and Error, Schedule Trigger, Filter | 79 |
| Extract Indonesian stock (IDX) trades from Telegram invoices with Gemini AI | Automatically extract stock transactions from Indonesian broker trade confirmation documents sent via Telegram using AI vision. | HTTP Request, Telegram, Telegram Trigger | 78 |
| Send WhatsApp payment reminders automatically with MoltFlow | This workflow automates WhatsApp payment reminders using the MoltFlow API. No more chasing clients manually ā reminders go out every morning at 9 AM with personalized messages. | HTTP Request, Schedule Trigger | 78 |
| Send PDF renewal invoices for expiring domains with CraftMyPDF, Gmail, and Google Sheets | This workflow automates the management of expiring domains and invoice generation. | Google Sheets, HTTP Request, Gmail, Schedule Trigger | 76 |
| Send AI-written invoice emails and payment reminders with Google Sheets, Gmail, Telegram and Groq | This workflow automates invoicing and payment follow-ups using Google Sheets, PDFShift, Groq (LLM), Gmail, and Telegram, sending initial invoices with PDF attachments, scheduling overdue reminders ā¦ | Google Sheets, HTTP Request, Telegram, Telegram Trigger, Gmail, Schedule Trigger | 70 |
| Automate employee trip expense processing with Jotform, OpenAI and Google Sheets | This workflow is designed for employees who need to submit expense claims for business trips. It automates the process of extracting data from receipts/invoices, logging it to a Google Sheet, and nā¦ | Google Sheets, Google Drive, Jotform Trigger, Gmail, AI Agent, OpenAI Chat Model | 70 |
| Process invoices and send weekly AI reports with OpenAI and Gmail | This workflow automates invoice handling from upload to reporting using AI. | Gmail, Schedule Trigger, AI Agent, OpenAI Chat Model, Structured Output Parser, n8n Form Trigger | 69 |
| Generate invoice PDFs from Stripe payments using TemplateFox, Gmail and Drive | This workflow automatically generates and delivers professional invoice PDFs whenever a Stripe checkout session completes. It fetches the line items from Stripe, formats them into a clean invoice wā¦ | HTTP Request, Stripe Trigger, Google Drive, Gmail | 67 |
| Sync AWS billing invoices with FreeAgent and PostgreSQL tracking | Automatically retrieve AWS invoices and create corresponding bills in FreeAgent, marking them as paid. This workflow eliminates manual data entry for AWS billing. | HTTP Request, Postgres, Schedule Trigger | 66 |
| Automated receipt processing for cashback with Jotform, Gemini 2.5 & Notion | This blueprint details a highly efficient, AI-powered workflow designed to automate customer reward fulfillment. Leveraging the accessible interface of Jotform, this system delivers superior reliabā¦ | HTTP Request, Jotform Trigger, Gmail, Notion, AI Agent, Structured Output Parser | 66 |
| Log receipts from Telegram to Google Sheets and query spending with Gemini | This workflow logs receipt photos from Telegram into Google Sheets using Google Gemini for data extraction, and exposes an MCP server tool that lets clients like Claude or ChatGPT query your spendiā¦ | Google Sheets, Telegram, Telegram Trigger, Execute Workflow Trigger, Call n8n Workflow Tool, MCP Server Trigger | 65 |
| Send Stripe expired charge recovery reminders with OpenAI | Businesses using Stripe subscriptions or one-time payments who want to automatically follow up with customers after a failed payment. | Stripe Trigger, Gmail, Stripe, OpenAI | 65 |
| Generate invoices and send AI-summarized reminders with Jotform and QuickBooks | This workflow automates the entire process of receiving a product/service order, checking or creating a customer in QuickBooks Online (QBO), generating an invoice, emailing it ā all triggered by a ā¦ | Send Email, Webhook, QuickBooks Online, Schedule Trigger, AI Agent, OpenAI Chat Model | 64 |
| Process vendor invoices with UploadToURL, AWS Textract, and Google Sheets | Eliminate manual data entry from your accounts payable process. This workflow transforms raw invoice scans into structured financial records by combining UploadToURL for hosting, AWS Textract for Oā¦ | Google Sheets, HTTP Request, Slack, Webhook | 63 |
| Extract invoice data from Gmail PDF attachments to Google Sheets with GPT-4.1-mini | This workflow checks Gmail everyday for emails with invoice-related keywords and PDF attachments, extracts the PDF text, uses OpenAI (gpt-4.1-mini) to turn the content into structured invoice fieldā¦ | Google Sheets, Gmail, Gmail Trigger, AI Agent, OpenAI Chat Model, Extract from File | 62 |
| Extract and log Outlook invoices to OneDrive Excel with GPT-4.1-mini | Automatically extract, log, and archive emailed invoices using GPT-4.1-mini, OneDrive, and Excel. Designed for small business owners, finance teams, and operations managers, this Microsoft 365 workā¦ | HTTP Request, Microsoft Excel 365, Microsoft Outlook, Schedule Trigger, Filter, Basic LLM Chain | 62 |
| Generate PDF invoices with line item support from Airtable using Google Sheets | Stop manually copy-pasting client data into Word templates. This workflow automates the entire invoicing process, handling complex line items, VAT calculations, PDF generation, and CRM syncing in uā¦ | Airtable, HTTP Request, Webhook, Google Drive | 62 |
| Extract batch invoice data from form uploads with easybits and Google Sheets | This workflow collects one or more invoice files via an n8n Form, extracts structured invoice fields with the easybits Extractor, appends the results to Google Sheets, and returns an on-screen compā¦ | Google Sheets, n8n Form Trigger, n8n Form | 60 |
| Fast-track expense reimbursements with UploadToURL, Mindee OCR, Expensify, and Slack | Stop chasing blurry receipts and manually typing expense data. This workflow creates an intelligent, āsnap-and-submitā reimbursement pipeline that hosts photos via UploadToURL, extracts deep data vā¦ | Google Sheets, HTTP Request, Slack, Gmail, n8n Form Trigger | 60 |
| Recover overdue invoices with GPT-4o-mini, Gmail, Google Sheets, and Slack | This workflow runs daily to read overdue invoices from Google Sheets, uses OpenAI (GPT-4o-mini) to draft personalized reminder emails and determine escalation level, sends emails via Gmail, posts Sā¦ | Google Sheets, Slack, Gmail, Schedule Trigger, AI Agent, OpenAI Chat Model | 59 |
| Generate custom branded PDF invoices from QuickBooks and email to clients | Automated QuickBooks Invoice to Custom PDF & Email | Send Email, HTTP Request, Webhook, QuickBooks Online, Convert to File, Extract from File | 59 |
| Manage invoices and contacts via chat with the Fakturoid AI agent | Fakturoid AI Agent is an AI-powered invoicing assistant for Czech freelancers and small businesses. It connects to Fakturoid ā the most popular Czech invoicing platform ā and lets you manage invoicā¦ | AI Agent, OpenAI Chat Model, Simple Memory, Call n8n Workflow Tool, Chat Trigger | 57 |
| Split and track WhatsApp restaurant bills with WAHA, Gemini and Sheets | This workflow runs a WhatsApp bill-splitting bot using WAHA, Google Gemini for receipt OCR, OpenRouter for funny bill and reminder messages, and Google Sheets to track sessions, contacts, bills, paā¦ | Google Sheets, HTTP Request, Schedule Trigger, Basic LLM Chain, OpenRouter Chat Model, Google Gemini | 56 |
| Extract and validate Gmail invoice PDFs into Google Sheets with OpenAI | This workflow watches a Gmail label for invoice emails with PDF attachments, extracts the PDF text, uses OpenAI to pull structured invoice fields, validates totals and VAT logic, and then appends cā¦ | Google Sheets, Gmail Trigger, Filter, OpenAI Chat Model, Extract from File, Information Extractor | 56 |
| Process invoices from Gmail and Drive using Google Gemini, Slack, and Sheets | This workflow monitors Gmail and a Google Drive folder for new invoice/receipt files, uses Google Gemini to extract structured invoice data and classify expense categories, logs results to Google Sā¦ | Google Sheets, Slack, Google Drive, Gmail, Google Drive Trigger, Gmail Trigger | 54 |
| Automate Stripe payment to QuickBooks sales receipt sync | Automated Stripe Payment to QuickBooks Sales Receipt | HTTP Request, Stripe Trigger, QuickBooks Online, Stripe | 54 |
| Extract and validate invoice PDFs with OpenAI, Google Sheets, and Gmail | This workflow collects an invoice PDF via an n8n Form, extracts text from the PDF, uses OpenAI to convert it into structured invoice JSON, logs invoice headers and line items to Google Sheets, valiā¦ | Google Sheets, HTTP Request, Gmail, n8n Form Trigger, Extract from File | 53 |
| Automate cross-border tax compliance with Google Sheets, PostgreSQL and Slack alerts | This workflow automates the complete end-to-end processing of daily revenue transactions for finance and accounting teams. It systematically retrieves, validates, and standardizes transaction data ā¦ | HTTP Request, Postgres, Slack, Google Drive, Gmail, Schedule Trigger | 53 |
| Send staged invoice payment reminders with Microsoft SQL and Gmail | This workflow runs daily at 9 AM to pull unpaid invoices from Microsoft SQL, send staged payment reminder emails via Gmail based on due date timing, update invoice status and an audit log in the daā¦ | Microsoft SQL, Gmail, Schedule Trigger | 52 |
| Reconcile Google Drive invoice PDFs with OpenAI, Sheets, Slack and Gmail | How it works | Google Sheets, Slack, Google Drive, Gmail, Google Drive Trigger, AI Agent | 52 |
| Detect duplicate invoice PDFs from Gmail with easybits and Google Sheets | This workflow automatically detects duplicate invoices from Gmail. Incoming PDF attachments are scanned by the easybits AI Extractor, then checked against the Master Finance File in Google Sheets. ā¦ | Google Sheets, HTTP Request, Slack, Gmail Trigger, Extract from File | 51 |
| Parse WhatsApp invoice images with Gemini and sync payments to HubSpot and Slack | Youtube Video: https://youtu.be/KwK7vf58WZs | HTTP Request, Slack, HubSpot, WhatsApp Business Cloud, Extract from File, WhatsApp Trigger | 50 |
| Flag duplicate and risky AP invoices with Gmail, OpenAI and Supabase | Monitors your AP inbox for incoming invoices, extracts structured data | Slack, Gmail, Supabase, Gmail Trigger, AI Agent, OpenAI Chat Model | 50 |
| Handle failed payment renewals with AI analysis, Jira tickets and Slack alerts | This workflow automates failed subscription renewal processing by validating webhook data, using AI to analyze urgency and churn risk, creating a Jira Finance Task and notifying the finance team viā¦ | Function, Slack, Webhook, Jira Software, OpenAI | 50 |
| Process invoice emails to Zoho Books with Gmail, Parseur, and Google Drive | This workflow monitors Gmail for invoice emails with PDF attachments, sends PDFs to Parseur for data extraction, checks and creates vendor bills in Zoho Books to prevent duplicates, and archives thā¦ | HTTP Request, Google Drive, Gmail Trigger | 49 |
| Extract invoice data from Gmail PDF invoices into a Google Sheets CRM with OpenRouter | This workflow polls Gmail for new invoice emails, extracts text from PDF attachments, uses OpenRouter to parse key invoice fields, and appends the results to a Google Sheets āInvoiceā tab, while seā¦ | Google Sheets, Gmail Trigger, AI Agent, Structured Output Parser, Extract from File, OpenRouter Chat Model | 47 |
| Generate invoice PDFs from Google Sheets with DocuPotion and Drive | This workflow automatically generates a branded PDF invoice from data in Google Sheets and saves it to Google Drive. No manual document editing required. | Google Sheets, Google Drive, Google Sheets Trigger, Filter | 47 |
| Summarize invoices with AWS Textract, Google Gemini, and send to Slack | This workflow is built for finance teams, operations managers, founders, and businesses that process invoices regularly and want to eliminate manual document handling. Itās especially useful for teā¦ | Slack, AWS S3, AWS Textract, n8n Form Trigger, Google Gemini | 46 |
| Extract invoice data from Google Drive images with GPT-4o and Postgres | This workflow watches a Google Drive folder for new invoice images, extracts key invoice fields with OpenAI vision, checks for duplicates in Postgres, and then stores the invoice or moves the file ā¦ | Postgres, Google Drive, Google Drive Trigger, OpenAI | 41 |
| Track email expenses from Gmail with OpenAI, Google Sheets, and Slack alerts | This workflow monitors Gmail for invoice or receipt emails, uses OpenAI to extract an expense amount and category, logs the result to Google Sheets, and sends a Slack alert when an expense exceeds ā¦ | Google Sheets, Slack, Gmail Trigger, OpenAI | 40 |
| Convert legal timesheets to LEDES and PDF invoices | This template is built for solo attorneys, small law firms, and legal billing coordinators who receive timesheet documents by email and need to produce LEDES-compliant e-billing files for client biā¦ | Email Trigger (IMAP), HTTP Request, Microsoft Excel 365, Microsoft Outlook, AI Agent, OpenAI Chat Model | 40 |
| Send multi-stage overdue invoice reminders with NocoDB, Gmail and PostGrid | This workflow is an automated invoice payment tracking and vindication system that monitors unpaid and overdue invoices stored in NocoDB, then sends escalating reminders to clients based on configuā¦ | HTTP Request, Slack, Gmail, NocoDB, Schedule Trigger, Filter | 40 |
| Send overdue invoice reminders from Pennylane to Slack | Finance teams and freelancers using Pennylane (French accounting platform) who want daily alerts for unpaid invoices that need follow-up. | HTTP Request, Slack, Schedule Trigger | 39 |
| Log email receipt data to Google Sheets with Gmail and OpenAI | This workflow logs Gmail receipt attachments to Google Sheets by extracting structured fields with OpenAI (including category selection from your list), prevents duplicates by checking the ledger, ā¦ | Google Sheets, Gmail, Gmail Trigger, Schedule Trigger, Basic LLM Chain, OpenAI Chat Model | 38 |
| Route vendor invoices for AP review with Jev Classification, Google Sheets, Gmail, Telegram, and OpenAI | This workflow receives vendor invoice submissions via webhook, uses Jev Classification to assess invoice completeness, logs the routing outcome to Google Sheets, and notifies Accounts Payable via Gā¦ | Google Sheets, Webhook, Telegram, Gmail, Schedule Trigger, AI Agent | 37 |
| Match supplier invoices to purchase orders with Gmail, OpenAI, and Data Tables | This workflow monitors a Gmail label for unread supplier invoice emails, extracts key fields from PDF attachments with OpenAI, matches invoices against n8n Data Tables of open purchase orders and pā¦ | Gmail, Gmail Trigger, Basic LLM Chain, OpenAI Chat Model, Extract from File, Information Extractor | 37 |
| Issue Rivhit receipts from WhatsApp photos using Google Vision and GPT-4o | 1. Courier sends an invoice photo to WhatsApp ā AI extracts all details via Google Vision OCR | HTTP Request, Webhook, Filter, AI Agent, OpenAI Chat Model, Simple Memory | 36 |
| Classify invoices and route them to Google Drive with easybits and Slack | Upload a document (PDF, PNG, JPEG) via a web form and let easybits Extractor classify it into one of your defined categories. Based on the classification result and a confidence score, the documentā¦ | Slack, Google Drive, n8n Form Trigger | 35 |
| Reconcile invoice payments from bank statements using n8n Forms | This workflow collects an Open Invoices .xlsx and a Bank Statement .xlsx via an n8n Form, matches bank credits to invoices by reference and amount, and returns a styled HTML reconciliation report tā¦ | n8n Form Trigger, Extract from File, n8n Form | 34 |
| Verify billing-ready completion documents with OpenRouter and Google Sheets | This workflow ingests proof-of-delivery and completion documents from Gmail or a webhook, extracts key fields with an OpenRouter vision model, reconciles them against Google Sheets dispatch data, aā¦ | Google Sheets, HTTP Request, Webhook, Google Drive, Gmail, Gmail Trigger | 34 |
| Extract and log Gmail invoices with Claude Sonnet, Google Sheets and Slack | This workflow polls Gmail every 15 minutes for unread invoice or receipt emails, uses Anthropic Claude (Sonnet) to extract key financial fields, logs new documents to Google Sheets, sends optional ā¦ | Google Sheets, Slack, Gmail, Gmail Trigger, Basic LLM Chain, Anthropic Chat Model | 34 |
| Reconcile bank payments with ERP invoices, Google Sheets, and Slack | This workflow runs on a schedule (or manually) to reconcile bank/PSP transactions against open invoices from an ERP via HTTP APIs, auto-applying exact matches, routing partial matches to Slack for ā¦ | Google Sheets, HTTP Request, Slack, Schedule Trigger | 33 |
| Detect duplicate invoices with Google Sheets, Google Gemini and Slack | This workflow detects potential duplicate invoices when new rows are added in Google Sheets, scores matches against historical invoices, uses Google Gemini to classify risk, and then alerts Slack, ā¦ | Google Sheets, HTTP Request, Slack, Google Sheets Trigger, Basic LLM Chain, Google Gemini Chat Model | 33 |
| Bulk generate payment reminder PDFs from NocoDB with Autype | !Screenshot.png | Send Email, NocoDB, Schedule Trigger | 33 |
| Match vendor invoices to PO and GRN with OpenAI, Gmail, Sheets and Slack | This workflow ingests vendor invoices from Gmail, uses OpenAI to extract invoice fields, matches invoices against Purchase Orders and GRNs stored in Google Sheets, and routes approvals via Slack, wā¦ | Google Sheets, HTTP Request, Slack, Webhook, Google Drive, Gmail | 32 |
| Manage school fee receipts and GPT-4o reminders with Razorpay and Google Sheets | This workflow automates school fee collection by processing Razorpay payment webhooks, updating student balances in Google Sheets, generating a PDF receipt, and sending it via Gmail, plus running aā¦ | Google Sheets, Slack, Webhook, Telegram, Gmail, Schedule Trigger | 32 |
| Reconcile bank payments with GPT-4o-mini, Google Sheets, Gmail and Telegram | This workflow runs daily to reconcile incoming bank payments from Google Sheets against open invoices, matching by invoice reference first and using GPT-4o-mini for the remaining transactions. It uā¦ | Google Sheets, Telegram, Gmail, Schedule Trigger, Filter, AI Agent | 31 |
| Send idempotent invoices and payment reminders with Gmail and n8n Data Tables | This workflow receives job completion and payment webhooks to create invoices, track status, and run an idempotent dunning process that stops immediately on payment. It stores invoice state in n8n ā¦ | Webhook, Gmail, Schedule Trigger, Data table | 31 |
| Receive orders, generate branded invoice PDFs with pdfmill, email via Gmail, and archive to Google Drive | Receives an order over a webhook, builds a real invoice from the line items, renders a branded PDF with pdfmill, emails it to the customer via Gmail, and archives a copy to Google Drive. | Webhook, Google Drive, Gmail | 30 |
| Create Zoho Books invoices from email attachments using OpenAI OCR | This workflow monitors an IMAP inbox for emails with invoice attachments, uses OpenAI to OCR and extract structured invoice data, looks up customers and tax/currency settings in Zoho Books, and theā¦ | Email Trigger (IMAP), HTTP Request, Filter, OpenAI | 30 |
| Extract and validate invoice data with Google Gemini and Google Sheets | This workflow accepts an invoice file via an n8n chat trigger, uses Google Gemini to extract structured invoice data, validates it against an existing Google Sheets log, appends valid line items toā¦ | Google Sheets, Gmail, Summarize, Chat Trigger, Google Gemini | 30 |
| Send overdue invoice reminders and aging reports from Google Sheets with Gmail | This workflow runs every weekday, reads open invoices from Google Sheets, and uses Gmail to send staged overdue payment reminders or escalation emails. It also sends a weekly receivables aging repoā¦ | Google Sheets, Gmail, Schedule Trigger | 29 |
| Generate EN 16931, XRechnung, and Factur-X e-invoices with PDF Generator API | This workflow converts invoice JSON into compliant e-invoices (EN 16931, XRechnung, or Factur-X) by mapping your data to Peppol BIS Billing 3.0 UBL and generating the final XML or PDF/A-3 using PDFā¦ | HTTP Request, Webhook, Convert to File | 29 |
| Send Mercado Pago billing links and reminders with Google Sheets and Gmail | This workflow monitors a Google Sheets billing queue, creates Mercado Pago payment links for new invoices, emails customers via Gmail, and logs sent links back to Google Sheets, while also handlingā¦ | Google Sheets, HTTP Request, Webhook, Gmail, Schedule Trigger, Google Sheets Trigger | 29 |
| Track SaaS spend from email invoices with AgentMail, JigsawStack and Postgres | 1. Jigsaw API key for image processing, I use this as a gatekeeper/second pair of eyes. | HTTP Request, Postgres, Webhook, Execute Sub-workflow, Stop and Error, Execute Workflow Trigger | 28 |
| Analyze invoices and predict cash flow with Gemini, Google Sheets, Gmail, and Slack | This workflow automates invoice processing and cash flow prediction by combining Google Gemini AI with form-based invoice capture, fraud detection, and financial reporting. | Google Sheets, Slack, Gmail, Basic LLM Chain, n8n Form Trigger, Google Gemini Chat Model | 28 |
| Process invoices securely with OpenAI, Slack, and ERP webhooks | This workflow accepts invoice documents via webhook, validates and de-duplicates them, extracts invoice data from PDFs with OpenAI, and either posts approved invoices to an ERP via HTTP or routes eā¦ | HTTP Request, Slack, Webhook, Convert to File, Extract from File, OpenAI | 27 |
| Detect early payment invoice opportunities with Groq and Google Sheets | This workflow runs daily to fetch invoice data from an HTTP endpoint, calculate early-payment savings and annualized ROI, and use Groq (Llama 3.3) to prioritize eligible discounts. It logs eligibleā¦ | Google Sheets, HTTP Request, Gmail, Schedule Trigger, AI Agent, Groq Chat Model | 27 |
| Send payment reminders and cancel unpaid Shopify orders via Gmail | This workflow runs daily to find open, unpaid Shopify orders, send staged payment reminder emails via Gmail, and automatically cancel long-unpaid orders while restocking inventory. It also emails aā¦ | GraphQL, Gmail, Schedule Trigger, Filter, Convert to File | 27 |
| Handle retail payment failures with retry emails, Slack alerts and Supabase logging | This n8n workflow automatically handles failed payment events from payment gateways such as Stripe, Shopify, PayPal or WooCommerce. It receives payment failure webhooks, standardizes the incoming dā¦ | Function, Slack, Webhook, Gmail, Supabase | 27 |
| Capture, classify, and log Gmail PDF invoices with Gemini and Google Drive | This workflow monitors a Gmail inbox for incoming emails with PDF invoices, uses Google Gemini to extract and classify invoice data, uploads the PDF to a corporate or personal Google Drive locationā¦ | Google Sheets, Google Drive, Gmail Trigger, Google Gemini | 25 |
| Match and approve invoices with Google Sheets, Groq Llama 3.3, Notion and Gmail | This workflow runs daily to three-way match invoices against purchase orders and goods receipts in Google Sheets, using fuzzy similarity scoring plus Groq Llama 3.3 semantic checks to approve, rejeā¦ | Google Sheets, Gmail, Notion, Schedule Trigger, AI Agent, Basic LLM Chain | 25 |
| Track receipt expenses from Telegram using Google Gemini and Google Sheets | Youtube Video: https://youtu.be/7GqvPmAHm1A | Google Sheets, Telegram, Telegram Trigger, Google Drive, Filter, Basic LLM Chain | 25 |
| Extract invoice data from Gmail PDFs to Google Sheets with OpenAI and Slack | This workflow monitors Gmail for emails with PDF attachments, extracts invoice fields with OpenAI, logs the results to a Google Sheets bookkeeping spreadsheet, and posts high-value invoices to Slacā¦ | Google Sheets, Slack, Gmail Trigger, Basic LLM Chain, OpenAI Chat Model, Structured Output Parser | 25 |
| Validate invoice tax compliance from Gmail using Groq, Notion, and Google Sheets | This workflow monitors a Gmail inbox for PDF invoices, uses Groq (Llama 3.3) to extract structured invoice fields, validates the invoice against Purchase Orders in Google Sheets and tax rules in Noā¦ | Google Sheets, Slack, Google Drive, Gmail, Notion, Gmail Trigger | 24 |
| Send escalating invoice reminders with Notion, Claude, Gmail and Telegram | This workflow runs every morning to pull unpaid invoices from a Notion database, calculates how overdue each one is, uses Anthropic Claude to draft an escalation-appropriate reminder, emails the clā¦ | Telegram, Gmail, Notion, Schedule Trigger, AI Agent, Anthropic Chat Model | 24 |
| Recover failed Stripe payments with OpenAI, Gmail, Sheets and Slack | This workflow triggers on failed Stripe invoice payments, uses OpenAI to generate an escalating dunning email, sends it through Gmail, logs the attempt to Google Sheets, and notifies the owner in Sā¦ | Google Sheets, Slack, Stripe Trigger, Gmail, Basic LLM Chain, OpenAI Chat Model | 24 |
| Log invoice approval decisions from Slack to Google Sheets | Listens for button clicks from the Invoice ā Slack Approval workflow. When someone clicks Approve, Reject, or Flag on an invoice in Slack, this workflow captures that decision, logs it to Google Shā¦ | Google Sheets, Slack, Webhook | 23 |
| Send weekly invoice summaries and overdue alerts from Google Sheets via Gmail and Slack | Most small businesses track invoices in Google Sheets, but nobody actually looks at the spreadsheet until cash flow gets tight. By then, invoices that should have been chased weeks ago are sitting ā¦ | Google Sheets, Slack, Gmail, Schedule Trigger | 23 |
| Categorize Airtable invoices with OpenAI and TOON token optimization | > ā ļø Notice: | Airtable, OpenAI | 23 |
| Block duplicate vendor invoice payments with Google Sheets, Slack, and Gmail | This workflow receives vendor invoices via a webhook, normalizes them into a fingerprint, checks Google Sheets for previously paid matches, and then blocks duplicates with Slack alerts and an auditā¦ | Google Sheets, Slack, Webhook, Gmail | 22 |
| Approve and audit expense claims with Google Gemini and Google Sheets | This workflow accepts expense receipts via a web upload webhook or email (IMAP), uses Google Gemini to extract claim details, checks policy rules and past spend in Google Sheets, and either auto-apā¦ | Email Trigger (IMAP), Google Sheets, Webhook, Gmail, Google Gemini | 21 |
| Send invoice follow-ups, escalations, and weekly digests with Google Sheets and Gmail | Automate invoice follow-ups for freelancers, agencies, and small finance teams. This workflow scans unpaid invoices, sends due-soon and overdue reminders, logs every follow-up in Google Sheets, escā¦ | Google Sheets, Gmail, Schedule Trigger | 21 |
| Extract Turkish invoice data from Gmail PDFs with Google Gemini and Sheets | This workflow monitors Gmail for PDF attachments, uploads them to Google Drive, extracts invoice text from PDFs, uses Google Gemini to detect and parse Turkish invoice fields into structured data, ā¦ | Google Sheets, Google Drive, Gmail Trigger, AI Agent, Basic LLM Chain, Structured Output Parser | 20 |
| Extract invoice data from Google Drive PDFs with Mistral OCR and Sheets | This workflow watches a Google Drive folder for new invoice PDFs, extracts key invoice fields from the document text via Mistral OCR (free), writes the structured data to Google Sheets, and then moā¦ | Google Sheets, HTTP Request, Google Drive, Google Drive Trigger, Extract from File | 20 |
| Track parcel returns and refunds with Google Drive, Gmail, and Kontoflux | This workflow tracks return shipments and refunds by extracting data from scanned return receipts in Google Drive, enriching it via Gmail and Kontoflux, storing everything in an n8n Data Table, andā¦ | Google Drive, Gmail, Google Drive Trigger, Schedule Trigger, AI Agent, Basic LLM Chain | 19 |
| Process Gmail invoices with OpenAI, Google Sheets, and Slack reminders | This workflow monitors Gmail for invoice emails with PDF attachments, uses OpenAI to extract key invoice fields, logs them to a Google Sheets tracker with duplicate detection, and sends daily paymeā¦ | Google Sheets, Slack, Gmail, Gmail Trigger, Schedule Trigger, Extract from File | 19 |
| Send Stripe payment invoices with Gmail, Google Drive, and WhatsApp | This workflow triggers on successful Stripe payment events, generates and finalizes invoices, then formats and sends invoice details via Gmail, stores invoice PDFs in Google Drive, and notifies an ā¦ | HTTP Request, Stripe Trigger, Google Drive, Gmail, Stripe | 19 |
| Predict and route late payment reminders with Google Sheets, OpenAI, Gmail and Slack | This workflow runs every weekday morning to read invoices and payment history from Google Sheets, score each open invoice for late-payment risk, and use OpenAI plus Gmail to send friendly or firm rā¦ | Google Sheets, Slack, Gmail, Schedule Trigger, Filter, OpenAI | 18 |
| Check supplier invoices from Gmail using OpenAI, Google Sheets and Slack | Watches a Gmail label for supplier invoice PDFs, reads the fields with OpenAI, then runs eight checks against supplier, purchase order and ledger data in Google Sheets. Clean invoices post to the lā¦ | Google Sheets, Slack, Gmail, Gmail Trigger, Filter, OpenAI Chat Model | 18 |
| Extract invoice data from Gmail PDFs to Google Drive, Sheets, and OpenAI | This workflow checks Gmail for emails with PDF invoice attachments, saves each PDF to a month-based Google Drive folder, uses OpenAI to extract key invoice fields, and appends qualifying invoices tā¦ | Google Sheets, Google Drive, Gmail, Gmail Trigger, Filter, AI Agent | 18 |
| Approve invoices with Claude vision, Google Drive, and Google Sheets | This workflow watches a Google Drive folder for new invoices, extracts invoice fields with Anthropic Claude vision, validates totals and checks for duplicates in Google Sheets, then auto-approves lā¦ | Google Sheets, HTTP Request, Google Drive, Google Drive Trigger | 17 |
| Generate ZUGFeRD/Factur-X e-invoices from webhook orders with PolyDoc and email | This workflow receives an order via webhook, builds an EN 16931 invoice payload and HTML, generates a ZUGFeRD/Factur-X (PDF/A-3 + embedded XML) e-invoice using PolyDoc, emails the PDF to the buyer,ā¦ | Send Email, Webhook | 17 |
| Save, extract, and log email invoices with Gmail, Drive, Sheets, Claude, and PDF.co | This workflow checks Gmail for invoice emails, saves PDF invoices to Google Drive in automatically created YYYY/YYYY-MM folders, extracts key invoice fields with Anthropic Claude, and logs each invā¦ | Google Sheets, HTTP Request, Google Drive, Gmail, Gmail Trigger, Anthropic | 16 |
| Track MSME 45-day payments for Section 43B(h) with Sheets, Zoho, Slack, OpenAI | This workflow tracks MSME vendor bills for Section 43B(h) compliance using Google Sheets as a bill register, optionally syncing bills from Zoho Books, verifying vendors via a Udyam API, and sendingā¦ | Google Sheets, HTTP Request, Slack, Webhook, Schedule Trigger, Convert to File | 16 |
| Reconcile Razorpay UPI payments with Google Sheets, GPT-4o, Gmail and Slack | This workflow runs daily to reconcile Razorpay payments and settlements against invoice and bank-credit records in Google Sheets, logs exceptions, sends receipt emails via Gmail, creates and cancelā¦ | Google Sheets, HTTP Request, Slack, Gmail, Schedule Trigger, Filter | 16 |
| Generate Google Drive invoice PDFs from plain text with OpenAI and PDFCrowd | This sub-workflow accepts plain-text invoice details, uses OpenAI to extract and normalize invoice fields, renders a styled HTML invoice to PDF via PDFCrowd, uploads the PDF to Google Drive, and reā¦ | Google Sheets, HTTP Request, Google Drive, Execute Workflow Trigger, AI Agent, OpenAI Chat Model | 16 |
| Process AP invoices from Gmail and Drive with Gemini, Sheets and QuickBooks | This workflow monitors Gmail and a Google Drive folder for new invoice attachments, extracts invoice data using Google Gemini (text or vision), validates confidence scores, logs results to Google Sā¦ | Google Sheets, HTTP Request, Slack, Google Drive, Google Drive Trigger, Gmail Trigger | 16 |
| Extract invoice data from Gmail PDF invoices with Gemini and Google Sheets | This workflow monitors a Gmail label for unread emails with PDF invoice attachments, extracts the PDF text, uses Google Gemini to parse key invoice fields into structured JSON, and appends the cleaā¦ | Google Sheets, Gmail, Gmail Trigger, Basic LLM Chain, Structured Output Parser, Extract from File | 15 |
| Capture LINE receipt expenses with Gemini, Google Drive and Google Sheets | This workflow receives receipt images from LINE, uses Google Gemini to extract structured expense data, verifies Japanese invoice T-numbers via the NTA Web-API, archives the image in Google Drive, ā¦ | Google Sheets, HTTP Request, Webhook, Google Drive | 15 |
| Generate monthly invoice PDFs from Google Sheets with Gmail, Drive, Slack, and Emitforge | This workflow runs monthly to read billable line items from Google Sheets, generate one PDF invoice per client via Emitforge, archive each invoice to Google Drive, email it to the client using Gmaiā¦ | Google Sheets, HTTP Request, Slack, Google Drive, Gmail, Schedule Trigger | 15 |
| Generate PDF invoices from webhook requests with PDFMint | Whoās it for | Webhook | 15 |
| Approve vendor invoices from Gmail using Claude, Google Sheets, Slack and QuickBooks | Turn vendor invoices from Gmail into approved QuickBooks bills. Claude reads each PDF, code checks it against your vendors, POs, log and QuickBooks, Slack approvers decide, and every outcome is logā¦ | Google Sheets, HTTP Request, Slack, Google Drive, Execute Sub-workflow, Gmail | 14 |
| File supplier invoices from Gmail to Google Sheets with Gemini and Telegram alerts | This workflow monitors Gmail for unread emails with PDF invoice attachments, extracts key invoice fields from the PDF text, checks Google Sheets for duplicates, and either appends a clean row to anā¦ | Google Sheets, Telegram, Google Drive, Gmail, Gmail Trigger, Extract from File | 14 |
| Extract and log invoice data to Google Sheets with Ainoflow and ChatGPT | Every time a new invoice lands in your inbox, this workflow reads it, extracts all the relevant data using AI, and logs everything into a Google Sheets spreadsheet automatically. No copy-pasting, nā¦ | Google Sheets, HTTP Request, Gmail, Stop and Error, Schedule Trigger, AI Agent | 14 |
| Extract and review invoice data with Temlavo in a sub-workflow | This sub-workflow receives a single invoice file from another n8n workflow, uploads it to Temlavo for extraction, then polls Temlavo until the document reaches a terminal state and returns a structā¦ | HTTP Request, Execute Workflow Trigger | 13 |
| Verify hotel receipts against bookings with GPT-4o vision, Slack, and Sheets | This workflow receives receipt or invoice uploads via a webhook, uses OpenAI GPT-4o vision to extract structured fields, validates totals and currency against expected booking values, logs the resuā¦ | Google Sheets, HTTP Request, Slack, Webhook | 13 |
| Poll and download received invoice PDFs with KSeF Gateway to disk storage | This workflow runs every 20 minutes to poll a self-hosted KSeF Gateway for newly received KSeF invoices, maintains a cursor checkpoint in n8n static data, downloads each new invoice PDF via the gatā¦ | HTTP Request, Schedule Trigger, Read/Write Files from Disk | 13 |
| Verify receipts and invoices with OpenAI vision, Slack and Google Sheets | This workflow receives receipt or invoice image URLs via a webhook, uses OpenAI Vision to extract structured totals and currency, validates them against expected booking values, logs the result to ā¦ | Google Sheets, Slack, Webhook, AI Agent, OpenAI Chat Model | 13 |
| Track Pennylane invoice payment status with Slack notifications | Teams using Pennylane (French accounting platform) who want automatic alerts when invoices are paid or become overdue, without checking Pennylane manually. | HTTP Request, Slack, Schedule Trigger | 13 |
| Catch failed invoice extractions with easybits, Slack, and Google Drive | Monitors incoming invoice emails and catches extraction failures before they slip through. When easybits Extractor canāt extract the invoice number from an attachment, the workflow sends a Slack alā¦ | Slack, Google Drive, Gmail Trigger | 13 |
| Approve employee expense receipts with Gmail, Google Sheets, and OpenAI | This workflow processes expense receipts emailed to Gmail, extracts receipt data with OpenAI, checks it against rules and historical data stored in Google Sheets, and routes claims for manager/finaā¦ | Google Sheets, HTTP Request, Gmail, Gmail Trigger, Schedule Trigger, OpenAI Chat Model | 12 |
| Process and forecast AP invoices from Gmail with OpenAI and Google Sheets | This workflow watches Gmail for unread invoice emails with PDF attachments, extracts invoice details with OpenAI, logs them to Google Sheets, calculates month-to-date and upcoming cash needs, and sā¦ | Google Sheets, Gmail, Gmail Trigger, Schedule Trigger, OpenAI Chat Model, Extract from File | 12 |
| Extract Amazon invoice links nightly with Airtop, OpenAI, and Google Sheets | This workflow runs nightly to open Amazon order history in an Airtop cloud browser, scrape the page, use OpenAI to extract order IDs and invoice links, and append cleaned invoice URLs to a Google Sā¦ | Google Sheets, Schedule Trigger, AI Agent, OpenAI Chat Model, Auto-fixing Output Parser, Structured Output Parser | 12 |
| Extract invoice data from PDFs with Claude and a Google Sheets review queue | This workflow collects invoice PDFs via an n8n form, converts them to text, extracts invoice fields using the Anthropic Claude API, and then logs high-confidence results to Google Sheets while routā¦ | Google Sheets, HTTP Request, n8n Form Trigger, Extract from File | 12 |
| Validate incoming XRechnung invoices from IMAP and archive them with Data Tables | This workflow reads incoming invoice emails via IMAP, detects and parses XRechnung (UBL) XML attachments, validates required fields and totals, archives the XML to disk, logs key values to an n8n Dā¦ | Email Trigger (IMAP), Send Email, Read/Write Files from Disk, Extract from File, Data table | 12 |
| Handle KSeF e-invoice exceptions with webhooks, Gmail and Data Tables | Persist KSeF invoice intake, simulate submission outcomes, query status before retrying, and route unresolved cases through Data Tables and Gmail. | Webhook, Gmail, Schedule Trigger, Data table | 11 |
| Log Gmail invoice emails to data tables with Claude Haiku | This workflow runs every morning to find unprocessed invoice-like emails in Gmail, uses Anthropic Claude to extract vendor, total amount, currency, date, and description, then logs each validated iā¦ | HTTP Request, Gmail, Schedule Trigger, Data table | 11 |
| Post approved Trello bookkeeping drafts to Xero with receipt attachments | This workflow listens for an āApprovedā label on a Trello card, reads the AI draft bookkeeping JSON from card comments, and posts the corresponding transaction to Xero. It then adds a Xero deep linā¦ | HTTP Request, Trello Trigger | 11 |
| Send invoice approval requests to Slack using easybits Extractor | Upload an invoice (PDF, PNG, or JPEG) via a hosted web form. The file is sent to easybits Extractor, which extracts key invoice data (supplier, amount, date, etc.). Based on the amount, an approvalā¦ | HTTP Request, n8n Form Trigger | 11 |
| Classify invoices and route them to Google Drive folders with easybits and Slack | Upload a document (PDF, PNG, JPEG) via a web form and let easybits Extractor classify it into one of your defined categories. Based on the classification result and a confidence score, the documentā¦ | HTTP Request, Slack, Google Drive, n8n Form Trigger, Extract from File | 11 |
| Send PDF payment receipts with Stripe, EmitForge, Gmail, Google Drive and Slack | This workflow listens for successful Stripe charges, generates a branded PDF receipt via EmitForge, then emails it to the customer with Gmail while optionally archiving the PDF to Google Drive and ā¦ | HTTP Request, Slack, Stripe Trigger, Google Drive, Gmail | 10 |
| Send monthly consolidated customer statements from Google Sheets with Gmail | This workflow runs on the 1st of every month, reads open invoices from Google Sheets, builds one consolidated account statement per customer with ageing totals, emails it via Gmail, and appends a sā¦ | Google Sheets, Gmail, Schedule Trigger | 10 |
| Send and track Slack invoice requests with Gemini, Google Sheets and Gmail | Youtube Video: https://youtu.be/42-oHh9w9Eo | Google Sheets, Slack, Gmail, AI Agent, Structured Output Parser, Google Gemini Chat Model | 10 |
| Block duplicate vendor invoice payments with Google Sheets, Slack, and Gmail | This workflow receives vendor invoices via a webhook, normalizes key fields into a fingerprint, checks Google Sheets for prior payments to block duplicates, and then logs results, notifies Slack, aā¦ | Google Sheets, HTTP Request, Slack, Webhook, Gmail | 10 |
| Benchmark invoice data extraction accuracy with easybits | Upload the same invoice in different qualities (original PDF, scanned copy, phone photo, compressed JPEG, etc.) and instantly see how accurately each field was extracted. The workflow compares everā¦ | n8n Form Trigger, n8n Form | 10 |
| Send tiered overdue invoice reminders with Google Sheets and Gmail | This workflow runs every morning, reads an invoice tracker from Google Sheets, and uses Gmail to send escalating reminder emails for unpaid invoices based on how many days they are overdue, then loā¦ | Google Sheets, Gmail, Schedule Trigger | 9 |
| Generate and email invoice PDFs from Google Sheets with PDFMunk and Gmail | This workflow watches a Google Sheets order sheet for new invoice rows, generates a unique invoice number, appends the normalized record to another sheet, converts an HTML invoice into a PDF via PDā¦ | Google Sheets, HTTP Request, Gmail, Google Sheets Trigger | 9 |
| Send signed WooCommerce orders to KSeF via a self-hosted KSeF Gateway | This workflow receives WooCommerce order webhooks, verifies the WooCommerce signature, converts eligible orders into a KSeF invoice payload, and submits them to a self-hosted KSeF Gateway API, skipā¦ | HTTP Request, Webhook | 9 |
| Follow up on overdue invoices with OpenAI, Gmail and Google Sheets | This workflow runs daily and reads an invoices Google Sheet, checks recent Gmail threads for each overdue invoice, and uses OpenAI to classify correspondence before sending a stage-based follow-up ā¦ | Google Sheets, Gmail, Schedule Trigger, OpenAI | 8 |
| Send branded PDF receipts for Stripe payments with PDFMint, Gmail and Drive | This workflow listens for successful Stripe payments, fetches the associated Stripe customer, generates a branded VAT-inclusive receipt PDF with PDFMint, emails it via Gmail, and archives the PDF iā¦ | Stripe Trigger, Google Drive, Gmail, Stripe | 8 |
| Validate invoice readiness with Gmail, Google Sheets and Groq/OpenAI | This workflow monitors Gmail for invoice emails, extracts structured fields from attached PDFs using Groq LLMs, validates invoices against Purchase Orders stored in Google Sheets, predicts rejectioā¦ | Google Sheets, Gmail, Gmail Trigger, Basic LLM Chain, Structured Output Parser, Extract from File | 8 |
| Rename Japan e-bookkeeping receipts and invoices with Gemini and Google Drive | Helps Japanese businesses digitizing paper invoices and receipts under Japanās Electronic Bookkeeping Act. Files in a Google Drive INPUT folder are read with Google Gemini OCR, then copied to OUTPUā¦ | HTTP Request, Google Drive | 8 |
| Analyze invoice exceptions weekly and publish RCA reports with Groq and Notion | This workflow runs weekly to pull invoice exception data from Google Sheets, uses Groq-hosted LLMs to generate root-cause analysis and upstream process fixes, then publishes a formatted report to aā¦ | Google Sheets, HTTP Request, Slack, Notion, Schedule Trigger, Basic LLM Chain | 7 |
| Extract and validate invoice PDFs into Excel with OpenAI GPT-4o-mini | This workflow runs on a daily schedule, reads invoice PDFs from a local folder, extracts structured invoice data with OpenAI (gpt-4o-mini), validates required fields and subtotal math, and writes pā¦ | Schedule Trigger, Read/Write Files from Disk, Convert to File, Extract from File, OpenAI | 7 |
| Screen supplier invoices for duplicates and PO mismatches with Gmail, Sheets and OpenAI | This workflow monitors a Gmail inbox for PDF invoices, extracts key fields with OpenAI, and cross-checks them against Google Sheets supplier, purchase order, and ledger registers to detect duplicatā¦ | Google Sheets, Gmail, Gmail Trigger, Schedule Trigger, OpenAI Chat Model, Extract from File | 7 |
| Generate and email Stripe invoice PDFs with PDFBolt and Gmail | This workflow triggers on successful Stripe invoice payments, formats the invoice data for a PDFBolt template, generates a PDF invoice, and emails it to the customer through Gmail. | Stripe Trigger, Gmail | 7 |
| Create invoice drafts from chat or forms with Claude and Google Workspace | This workflow accepts an invoice request from an n8n Form or Google Chat, reads customer and month using Anthropic Claude, pulls line items from Google Sheets, generates an invoice PDF from a Googlā¦ | HTTP Request, Webhook, Google Drive, Gmail, Basic LLM Chain, Anthropic Chat Model | 6 |
| Send tiered overdue invoice reminders with Xero, Gmail, Slack, and Google Sheets | This workflow runs daily to pull unpaid invoices from Xero, calculates how overdue they are, sends tiered Gmail reminders and Slack alerts, and logs each invoice-tier reminder in Google Sheets to pā¦ | Google Sheets, Slack, Xero, Gmail, Schedule Trigger | 6 |
| Chase overdue invoices and match bank payments with Gmail, Sheets, and OpenAI | This workflow uses Google Sheets as an AR ledger, matches bank payments to open invoices each weekday morning, then emails consolidated overdue statements via Gmail and escalates edge cases; it alsā¦ | Google Sheets, Gmail, Gmail Trigger, Schedule Trigger, OpenAI Chat Model, Information Extractor | 6 |
| Triage invoice disputes from Gmail with OpenAI and Jira | This workflow monitors a Gmail inbox for invoice dispute emails, pulls related invoice, payment, usage, pricing, and line-item data from n8n Data Tables, and uses OpenAI to classify the dispute befā¦ | Jira Software, Gmail, Gmail Trigger, OpenAI, Data table | 6 |
| Extract Amazon invoice data with Airtop, OpenAI, and Google Sheets | This workflow runs nightly, reads todayās Amazon invoice URLs from Google Sheets, captures each invoice in an Airtop cloud browser, stores the screenshot in Google Drive, uses OpenAI to extract invā¦ | Google Sheets, Google Drive, Schedule Trigger, Filter, AI Agent, OpenAI Chat Model | 6 |
| Process and log Gmail invoices with GPT-4.1-mini, Google Sheets, and Drive | This workflow runs daily, fetches unread Gmail messages, uses OpenAI (GPT-4.1-mini) to classify and extract invoice/receipt fields (including PDF text), saves PDF attachments to Google Drive, logs ā¦ | Google Sheets, Google Drive, Gmail, Schedule Trigger, Filter, Basic LLM Chain | 6 |
| Generate and send freelance invoices from Airtable via HTML-to-PDF and Gmail | This workflow runs daily to find Airtable projects marked ready to invoice, validates required fields, generates a PDF invoice via an HTML-to-PDF API, emails it with Gmail, and updates the Airtableā¦ | Airtable, HTTP Request, Gmail, Schedule Trigger | 6 |
| Verify Japanese invoice registration numbers from Gmail using Gemini, NTA API, Sheets and Slack | This workflow monitors Gmail for unread invoice emails with PDF attachments, extracts invoice details with Google Gemini, verifies Japanese qualified invoice registration numbers against the Nationā¦ | Google Sheets, HTTP Request, Slack, Gmail, Gmail Trigger, Basic LLM Chain | 6 |
| Create KSeF invoices from completed Sellf purchases via KSeF Gateway | This workflow receives signed Sellf purchase webhooks, validates the HMAC signature, and when the buyer requests an invoice with a NIP it builds a KSeF-ready invoice and submits it to a self-hostedā¦ | HTTP Request, Webhook | 6 |
| Send weekly overdue invoice reminders with Google Sheets and Gmail | This workflow runs every Monday at 08:00, reads invoices from Google Sheets, filters for unpaid invoices with no prior follow-up and more than 7 days overdue, sends an HTML reminder email via Gmailā¦ | Google Sheets, Gmail, Schedule Trigger, Filter | 6 |
| Create and validate ZUGFeRD and Factur-X e-invoices with pdfRest | Automate ZUGFeRD/Factur-X invoice creation and validation with little or no code using pdfRest. Collect files through an n8n form, review eligible invoices, approve or hold them, and download the Pā¦ | Stop and Error, n8n Form Trigger, n8n Form | 5 |
| Route vendor invoice approvals with gpt-5.6-terra, Gmail, Google Sheets and Telegram | Invoice approvals without the bottleneck. Vendor invoices arrive via webhook, AI checks them against your vendor and policy data, and each one is either auto-approved or routed to a human reviewerā¦ | Google Sheets, Webhook, Telegram, Gmail, AI Agent, OpenAI Chat Model | 5 |
| Parse invoice XML files and update sales opportunities in GoHighLevel | This workflow receives a posted invoice XML file via webhook, parses it into JSON, and for each invoice searches and updates a matching GoHighLevel (LeadConnector) opportunity with invoiced amount,ā¦ | HTTP Request, Webhook, Extract from File | 5 |
| Chase overdue invoice payments with Google Sheets, Gemini, Gmail and Slack | This workflow runs daily, reads unpaid invoices from Google Sheets, uses Google Gemini to draft stage-appropriate reminder emails, sends them via Gmail, optionally alerts a Slack finance channel foā¦ | Google Sheets, Slack, Gmail, Schedule Trigger, Basic LLM Chain, Google Gemini Chat Model | 5 |
| Extract and log Gmail receipt expenses with OpenAI, Sheets and Airtable | This workflow monitors a Gmail āReceiptsā label, downloads attachments, uses OpenAI to extract expense data from receipt emails and images, skips duplicates and non-receipts, fails safely when extrā¦ | Airtable, Google Sheets, HTTP Request, Slack, Gmail Trigger, OpenAI | 5 |
| Generate branded invoice PDFs from webhook orders with PolyDoc and email | This workflow receives an order via webhook, validates required fields, calculates invoice totals, renders a branded invoice PDF using a saved PolyDoc template, emails the PDF to the customer, and ā¦ | Send Email, Webhook | 5 |
| Extract invoice and PO data from Gmail PDFs to XML, CSV and JSON with Google Drive | This workflow monitors Gmail for unread invoice or purchase order PDFs, extracts text from each attachment, parses and validates key fields with rule-based logic, and outputs structured XML, CSV, aā¦ | Google Drive, Gmail, Gmail Trigger, Filter, Extract from File | 4 |
| Reconcile GST invoices from Gmail with GSTR-2B using Google Sheets and OpenAI | This workflow runs monthly to extract GST purchase invoice details from Gmail PDF attachments using OpenAI, reconciles them against GSTR-2B data in Google Sheets, writes a reconciliation report, emā¦ | Google Sheets, Gmail, Schedule Trigger, Filter, n8n Form Trigger, Extract from File | 4 |
| Check invoice contract price compliance with Google Sheets and Telegram alerts | This workflow monitors a Google Sheets Invoices tab for new rows, compares each lineās invoiced unit price against the agreed contract price in a Contract Prices tab, logs the result to an Overcharā¦ | Google Sheets, Telegram, Google Sheets Trigger | 4 |
| Generate Square invoices and subscriptions from text with GPT-4o Mini | This sub-workflow accepts plain-language invoice details from a parent workflow, uses OpenAI to normalize and structure the data, then uses the Square API to find or create the customer, create andā¦ | HTTP Request, Execute Workflow Trigger, AI Agent, OpenAI Chat Model, Structured Output Parser | 4 |
| Generate LEDES invoices from email attachments with OpenAI, Gmail, and Sheets | This workflow watches an IMAP inbox for new emails with PDF or Word attachments, extracts legal time entries using OpenAI, generates LEDES 1998B, LEDES XML 2.0, and a PDF invoice (via a Gotenberg Hā¦ | Email Trigger (IMAP), Google Sheets, HTTP Request, Gmail, AI Agent, OpenAI Chat Model | 4 |
| Process Shopify email return refunds with Gmail, Claude, Slack, and Google Sheets | This workflow monitors a Gmail label for Shopify return-request emails, uses Anthropic Claude to extract key details, checks eligibility against a JavaScript return policy, calculates the refund inā¦ | Google Sheets, HTTP Request, Slack, Gmail, Gmail Trigger, Anthropic Chat Model | 3 |
| Chase unpaid invoices with Google Sheets, Gmail, and Claude | This workflow runs on a schedule or manually to read unpaid invoices from Google Sheets, checks recent client email history in Gmail, uses Anthropic Claude to decide whether to send or pause remindā¦ | Google Sheets, Webhook, Gmail, Schedule Trigger, Basic LLM Chain, Anthropic Chat Model | 3 |
| Approve Slack expense receipts and post invoices to Xero with Textract and OpenAI | This workflow captures expense receipt images shared in Slack, extracts key fields with AWS Textract, categorizes the spend with OpenAI, requests manager approval in Slack, then creates an authorisā¦ | Google Sheets, HTTP Request, Slack, AWS Textract, OpenAI, Filter | 3 |
| Process, validate, and approve invoices with OpenAI GPT-4o and Google Sheets | This workflow receives invoice PDFs via a webhook, extracts and validates invoice data with OpenAI, checks for duplicates in Google Sheets, and routes invoices for automatic or manual approval whilā¦ | Google Sheets, Webhook, Gmail, AI Agent, OpenAI Chat Model, Structured Output Parser | 3 |
| Process and validate invoices with OpenAI, PostgreSQL, and Slack | This workflow receives invoice PDFs via a webhook, extracts and cleans the text, uses OpenAI to parse key invoice fields into JSON, validates required data, stores successful invoices in PostgreSQLā¦ | Postgres, Slack, Webhook, Basic LLM Chain, OpenAI Chat Model, Extract from File | 3 |
| Generate invoice PDFs from forms with APITemplate.io, Google Drive, Gmail and Slack | This workflow collects invoice details from an n8n Form, generates an invoice PDF with APITemplate.io, uploads it to Google Drive, emails the invoice to the customer via Gmail, and posts a summary ā¦ | Slack, Google Drive, Gmail, APITemplate.io, n8n Form Trigger | 3 |
| Split shared rental utility bills with gpt-5.6-terra Vision, Postgres and Gmail | Split the utility bill fairly without spreadsheet drama. Snap a photo of the bill and this workflow reads it with AI vision, splits charges across rental units by occupancy weight, and notifies ownā¦ | HTTP Request, Postgres, Webhook, Discord, Gmail, Schedule Trigger | 3 |
| Send daily CFO invoice health reports with Google Sheets, Groq, Gmail and Slack | This daily workflow pulls invoice and KPI history data from Google Sheets, calculates operational KPIs and trends, generates a CFO-style executive summary with Groq Llama 3, then logs results back ā¦ | Google Sheets, HTTP Request, Slack, Gmail, QuickBooks Online, Notion | 3 |
| Send rent reminders and weekly AI summaries with OpenAI, Sheets, Gmail and Telegram | Late rent, handled politely and automatically. This workflow reads your tenant ledger from Google Sheets every morning, has AI draft gentle-to-firm reminders for overdue tenants, sends them via Gmaā¦ | Google Sheets, Telegram, Gmail, Schedule Trigger, AI Agent, OpenAI Chat Model | 3 |
| Log LINE receipt photos to Google Sheets using OpenAI | This workflow receives receipt photos from LINE via webhook, uses OpenAI to extract structured expense details, and appends or updates a Google Sheets expense log using the LINE message ID to preveā¦ | Google Sheets, HTTP Request, Webhook, Convert to/from binary data | 3 |
| Extract invoice details from images with DGX Spark OCR and Qwen3.6 | This workflow lets you upload an invoice image via an n8n form, runs OCR and field extraction against a DGX Spark-hosted LiteLLM OpenAI-compatible endpoint (OCR model + Qwen3.6), and returns the paā¦ | HTTP Request, n8n Form Trigger, Extract from File, n8n Form | 2 |
| Create numbered PDF invoices from Gmail with Claude, MintPDF, and Google Sheets | This workflow polls Gmail for invoice or order request emails, uses Anthropic Claude to extract structured billing details, validates totals, assigns a sequential invoice number from Google Sheets,ā¦ | Google Sheets, Google Drive, Gmail, Gmail Trigger, Anthropic Chat Model, Information Extractor | 2 |
| Chase overdue QuickBooks invoices with Claude, Gmail, Slack and Google Sheets | This workflow runs every weekday to find overdue QuickBooks Online invoices, selects the right reminder stage using Google Sheets logs and a do-not-chase list, drafts or sends Gmail reminders with ā¦ | Google Sheets, Slack, Gmail, QuickBooks Online, Schedule Trigger, Basic LLM Chain | 2 |
| Collect and reconcile rent with Google Sheets, Gmail, Twilio, and OpenAI | This workflow runs hourly to calculate rent due from Google Sheets leases, match incoming bank statement lines to tenants, and automatically chase arrears via Twilio SMS and Gmail email, using Openā¦ | Google Sheets, Twilio, Gmail, Gmail Trigger, Schedule Trigger, OpenAI Chat Model | 2 |
| Re-check EU VAT numbers on Stripe invoices with VIES and notify finance via Gmail | This workflow triggers when Stripe drafts an invoice, re-checks the customerās EU VAT number against the EU Commissionās VIES API, updates Stripeās tax treatment or holds the draft when needed, wriā¦ | HTTP Request, Stripe Trigger, Gmail, Stripe | 2 |
| Create and approve Xero invoices from Pipedrive Closed Won deals with Slack | This workflow triggers when a Pipedrive deal is moved into the Closed Won stage, creates a matching draft invoice in Xero, and posts it to Slack for approval before authorising and emailing the invā¦ | HTTP Request, Pipedrive, Pipedrive Trigger, Slack, Xero | 2 |
| Chase overdue invoice payments from Google Sheets with OpenAI and Gmail | This workflow runs daily at 9am, reads invoices from Google Sheets, uses OpenAI to draft an overdue-payment reminder with escalating tone based on days overdue, creates a Gmail draft to the client,ā¦ | Google Sheets, Gmail, Schedule Trigger, OpenAI | 2 |
| Process Stripe refunds with Allowly approval and reviewer checks | This workflow runs a Stripe test-mode refund only after an Allowly policy check allows it or a reviewer approves it via a secure callback, then creates the refund in Stripe and fetches the Allowly ā¦ | HTTP Request, Stop and Error | 2 |
| Validate Belgian VAT numbers and Peppol status with VIES and the Peppol API | Check whether a Belgian company can actually receive your e-invoice. Validates the enterprise number, pulls the official name and address from VIES, and searches the Peppol Directory under both Belā¦ | HTTP Request, n8n Form Trigger, n8n Form | 2 |
| Generate Stripe invoice PDFs with PDFops, S3, Gmail, Sheets, and Slack | This workflow listens for successful Stripe payments, generates an invoice PDF with PDFops (handling zero-decimal currencies), archives the PDF to Amazon S3, emails it to the customer via Gmail wheā¦ | Google Sheets, Slack, Stripe Trigger, AWS S3, Gmail, Stripe | 2 |
| Verify French suppliers before payment with Google Sheets, Sirenic, and Slack | This workflow watches a Google Sheets payment list for new French suppliers, checks each SIREN (and optional IBAN) with the Sirenic French Pack, then logs approved suppliers or alerts Slack. | Google Sheets, Slack, Google Sheets Trigger | 2 |
| Send invoice reminders and partner escalations with Clio and SMTP | This workflow runs daily to fetch overdue invoices from Clio, assigns each invoice a reminder step based on days past due, and sends either compliance-checked client reminder emails or a 60+ day inā¦ | Send Email, HTTP Request, Execute Sub-workflow, Schedule Trigger | 2 |
| Track expenses from receipts with Telegram, Gemini, and Google Sheets | This workflow uses a Telegram bot to receive receipt photos or documents, extracts expense details with Google Gemini, and appends the results to Google Sheets, asking the user to confirm or correcā¦ | Google Sheets, HTTP Request, Telegram, Telegram Trigger, Google Gemini, Data table | 1 |
| Detect revenue leakage and send AI-powered recovery follow-ups via Gmail and Slack | Youtube Video: https://youtu.be/d74YKhD0P24 | Google Sheets, Slack, Gmail, Schedule Trigger, AI Agent, Google Gemini Chat Model | 1 |
| Send 80G receipts and CSR proposals with Razorpay, GPT-4o-mini, and Google | This workflow verifies Razorpay donation webhooks, generates sequential 80G receipt PDFs, and sends AI-written thank-you messages via Gmail and WhatsApp while logging donors in Google Sheets and alā¦ | Google Sheets, HTTP Request, Slack, Webhook, Google Drive, Gmail | 1 |
| Read Gmail receipt PDFs with Claude and reconcile card statements in Google Sheets | This workflow monitors Gmail for PDF receipts, uses Anthropic Claude to extract structured receipt data, stores validated results in Google Sheets, then matches receipts to a pasted card statement ā¦ | Google Sheets, HTTP Request, Slack, Gmail Trigger, Extract from File, Anthropic | 1 |
| Classify invoice reminder replies with Claude Haiku, Gmail and Google Sheets | This workflow monitors Gmail for replies to invoice reminders, uses Claude Haiku to classify each reply, logs the result to Google Sheets, and applies a matching Gmail label so you can quickly triaā¦ | Google Sheets, Gmail, Gmail Trigger, Basic LLM Chain, Anthropic Chat Model, Structured Output Parser | 1 |
| Generate ZUGFeRD e-invoice PDFs with webhook and Fly.io API | This workflow receives invoice data via a webhook, sends it to a Fly.io-hosted ZUGFeRD/XRechnung generation API, and returns a generated PDF/A-3 invoice (with embedded ZUGFeRD XML) directly in the ā¦ | Send Email, HTTP Request, Webhook, Stripe Trigger | 1 |
| Extract and validate invoice data with OpenAI, Google Sheets, and Gmail | This workflow receives uploaded invoice files via a webhook, uses OpenAI to extract structured invoice fields, checks and logs invoices in Google Sheets, and emails status updates via Gmail, optionā¦ | Google Sheets, HTTP Request, Webhook, Gmail, Schedule Trigger, OpenAI Chat Model | 1 |
| Automate daily payment reminders and approvals with Google Sheets and Gmail | This workflow checks a Google Sheets invoice register every weekday at 9:00 AM, emails Gmail payment reminders for overdue unpaid invoices, and appends each reminder to a Google Sheets log for audiā¦ | Google Sheets, Gmail, Schedule Trigger | 1 |
| Create draft Moloni invoice-receipts with Portuguese NIF validation | This workflow runs manually with sample payment data, validates a Portuguese NIF and VAT configuration, then uses the Moloni API to find or create the customer and generate a draft invoice-receipt ā¦ | HTTP Request | 1 |
| Collect supplier invoices from Gmail to Drive and a Sheets review queue with Repondea | Stop downloading supplier invoice attachments and retyping their fields into Sheets. This configurable workflow collects labelled Gmail invoices, archives originals in your private Drive and preparā¦ | Google Sheets, HTTP Request, Google Drive, Gmail, Gmail Trigger | 1 |
| Retry failed payments with a payment API, Google Sheets, and Gmail | This workflow receives failed-payment webhooks, logs retryable failures to a Google Sheets queue with reason-based retry timing, retries due payments on a 15-minute schedule via an HTTP payment APIā¦ | Google Sheets, HTTP Request, Webhook, Gmail, Schedule Trigger | 1 |
| Answer and track Stripe disputes with OpenAI and Slack | This workflow monitors Stripe dispute events and runs a daily deadline check, then uses OpenAI to draft a facts-only rebuttal letter, updates dispute evidence in Stripe (draft or submit/accept), anā¦ | HTTP Request, Slack, Stripe Trigger, Schedule Trigger, Basic LLM Chain, OpenAI Chat Model | 1 |
| Extract invoice data into CSV files and Google Sheets using OCR.space | This workflow receives invoice PDFs or images via a webhook, extracts text using OCR.space, parses key invoice fields and line items with deterministic rules, and then saves the results as a CSV fiā¦ | Google Sheets, HTTP Request, Webhook, Read/Write Files from Disk, Convert to File | 1 |
| Upload an invoice PDF and check its processing status with bimetrics | Upload one existing invoice PDF from self-hosted n8n to bimetrics, then check its processing status. The workflow returns the document ID, outcome and next step so your team can review the invoice ā¦ | HTTP Request, Read/Write Files from Disk | 1 |
| Log German VAT-ready expense receipts via Telegram with OpenAI and Google Sheets | This workflow lets you send receipt photos to a Telegram bot, extracts key fields with OpenAI Vision, stores the image in Google Drive, and logs a German tax-ready expense row to Google Sheets withā¦ | Google Sheets, HTTP Request, Telegram, Telegram Trigger, Google Drive | 1 |
| Route invoice emails and owner digests from intake to Gmail and Slack | This workflow runs manually or every day at 9:00 to simulate an invoice intake batch, match invoices to customers, compose invoice email payloads, flag duplicates or unknown customers as owner alerā¦ | Schedule Trigger | 1 |
| Extract invoice data from Gmail to Google Sheets with PDF.co AI invoice parser | This workflow monitors a Gmail label for PDF invoice attachments, uploads them to PDF.co for AI invoice parsing, and writes key invoice fields to Google Sheets, then labels each processed email to ā¦ | Google Sheets, Gmail, Gmail Trigger | 1 |
| Extract structured invoice data from text with OpenAI | This workflow lets you paste invoice text and uses OpenAI Chat Completions to extract normalized, schema-based invoice fields as clean JSON, routing parse or extraction failures to a separate errorā¦ | HTTP Request | 1 |
| Send branded overdue invoice statements from Xero with PDFMint and Gmail | This workflow runs every weekday morning to pull authorised accounts-receivable invoices from Xero, groups any past-due balances by customer, generates a branded overdue-invoice statement PDF with ā¦ | Xero, Gmail, Schedule Trigger | 1 |
| Archive last monthās invoice tab with Google Sheets and Google Drive | This workflow runs monthly to archive last monthās invoice tab from a Google Sheets workbook into a new spreadsheet created in the matching Google Drive month folder, then renames the copied tab foā¦ | HTTP Request, Google Drive, Gmail, Schedule Trigger | 1 |
| Recover failed Stripe payments with Anthropic Claude and Gmail alerts | This workflow listens for failed Stripe invoice payments, generates stage-appropriate dunning emails with Anthropic Claude, emails the customer via Gmail with the hosted Stripe invoice link, and seā¦ | HTTP Request, Stripe Trigger, Gmail | 1 |
| Issue sequential invoice and ticket numbers via webhook and Data Table | This workflow exposes a POST webhook that issues the next gapless sequential number (for invoices, tickets, or other sequences) by reading and updating a counter stored in an n8n Data Table, and reā¦ | Webhook, Data table | 1 |
| Flag possible duplicate supplier invoices in Google Sheets before payment with Slack alerts | Each weekday before the payment run, I flag invoice pairs in your sheet that look like one bill: same number and amount, same number with a different amount, or the same amount under a new number wā¦ | Google Sheets, Slack, Schedule Trigger | 0 |
| Generate and email PDF invoices from Google Sheets with Orshot and Gmail | This workflow runs every 15 minutes to find invoices marked Ready in Google Sheets, builds totals from matching line items, renders a PDF invoice with Orshot, emails it via Gmail, saves a copy to Gā¦ | Google Sheets, HTTP Request, Google Drive, Gmail, Schedule Trigger | 0 |
| Extract Gulf tax invoices from Google Drive to Google Sheets with Gemini | This workflow watches a Google Drive folder for new invoice PDFs or images, extracts Arabic/English invoice data with Google Gemini, normalizes numbers and dates, appends invoice and line-item rowsā¦ | Google Sheets, Google Drive, Google Drive Trigger, Google Gemini | 0 |
| Generate AR collection plans from overdue invoices with webhooks and HTTP APIs | This workflow receives an overdue-invoice collection request via webhook, enriches it with customer history, calls an AI endpoint to generate ranked collection actions, executes the primary action,ā¦ | HTTP Request, Webhook | 0 |
| Send a daily cashwerk invoice summary report using the cashwerk API and SMTP email | This workflow runs every morning at 08:00 to fetch up to 100 invoices from cashwerk, generate an HTML summary with totals and status counts, and send the report to a finance inbox via SMTP email. | Send Email, Schedule Trigger | 0 |
| Detect duplicate payment charges from Gmail using Gemini, Google Sheets and Slack | This workflow monitors Gmail for receipt emails, uses Google Gemini to extract transaction details, checks recent transactions stored in Google Sheets for potential duplicate charges, logs the resuā¦ | Google Sheets, HTTP Request, Slack, Gmail, Gmail Trigger, Google Gemini | 0 |
| Track and approve expense receipts with Gmail, Google Gemini, Sheets and Slack | This workflow monitors Gmail for receipt/invoice email attachments, uses Google Gemini to extract expense details, validates and logs them to Google Sheets, alerts Finance in Slack when expenses exā¦ | Google Sheets, Slack, Gmail, Gmail Trigger, Schedule Trigger, Google Gemini | 0 |
| Create draft invoice-receipts in InvoiceXpress with Portuguese NIF validation | This workflow runs manually to validate Portuguese NIF tax IDs, verify configured VAT taxes in InvoiceXpress, and then create a draft invoice-receipt (fatura-recibo) via the InvoiceXpress API, retuā¦ | HTTP Request | 0 |
| Recover no-show appointment fees with an automated WhatsApp or SMS ladder | This workflow runs every Monday at 08:00 to validate last weekās appointment rows, calculate key KPIs (show-up rate, no-show rate, cancellations, revenue, and top booking source), generate a week-oā¦ | Webhook, Schedule Trigger | 0 |
| Track retail layaway plans and payment reminders with gpt-6-luna and Google Sheets | Layaway plans are easy to start and easy to lose track of, which is where the money quietly walks out of the store. This workflow logs each new plan to Google Sheets, emails the customer their paymā¦ | Google Sheets, Webhook, Gmail, Schedule Trigger, AI Agent, OpenAI Chat Model | 0 |
| Validate EN 16931 e-invoices from Gmail and create draft bills in Xero | German businesses must accept e-invoices (XRechnung or ZUGFeRD), but Xero cannot read them. This reads them straight from your Gmail, checks they are correct, and turns the good ones into Xero drafā¦ | HTTP Request, Xero, Gmail, Stop and Error, Gmail Trigger | 0 |
| Issue gapless sequential PDF invoices from Google Sheets with Google Docs and Gmail | This workflow runs every 15 minutes to read a Google Sheets invoice ledger, audit gapless sequential invoice numbers, generate and fill a Google Docs invoice template, export it as a PDF from Googlā¦ | Google Sheets, Google Drive, Gmail, Google Docs, Schedule Trigger | 0 |
| Summarize unpaid freee invoices with Gemini, Slack, Google Sheets, and Gmail | This workflow runs every morning to fetch unsettled invoices from the freee Invoices API, calculate and rank how overdue they are, generate a short prioritized summary with Google Gemini, and then ā¦ | Google Sheets, HTTP Request, Gmail, Schedule Trigger, Google Gemini | 0 |
| File supplier invoice emails into Google Sheets using MailMint | Whoās it for | Email Trigger (IMAP), Google Sheets | 0 |
| Screen and triage invoice emails for approval with MailMint | Whoās it for | Webhook | 0 |
| Chase unpaid invoices with Google Sheets, Gmail, OpenAI and Slack | Runs every weekday morning, finds overdue unpaid invoices in Google Sheets, and checks Gmail first so anyone who has already replied is held rather than chased. Drafts a stage-appropriate reminder ā¦ | Google Sheets, HTTP Request, Slack, Gmail, Schedule Trigger, Basic LLM Chain | 0 |
| Run bounded dunning for Lago payment failures with email alerts | This workflow listens to Lago payment webhooks, retries failed invoice collections up to three times, stores a durable dunning state in an n8n Data Table, and emails billing when a retry is requestā¦ | Send Email, Data table | 0 |
| Route Clio draft pre-bill review and escalation emails with SMTP | This workflow pulls draft pre-bills from Clio, sends monthly grouped review emails to responsible attorneys, and runs daily checks to nudge or escalate stale drafts via email while logging each intā¦ | Send Email, HTTP Request, Execute Sub-workflow, Schedule Trigger | 0 |
| Reconcile bank payments to invoices with webhooks, Gmail and data tables | This workflow accepts bank statement data via an authenticated webhook (or a manual fixture), reconciles payments to open invoices using deterministic matching logic, and stores the results in n8n ā¦ | Webhook, Gmail, Data table | 0 |
| Extract invoice data and send payment reminders with Google Drive, Mistral, Groq and Gmail | This workflow monitors a Google Drive folder for new receipt or invoice images, uses Mistral AI OCR and a Groq-hosted LLM to extract key fields, writes the results to Google Sheets, and sends schedā¦ | Google Sheets, Google Drive, Gmail, Google Drive Trigger, Schedule Trigger, Filter | 0 |
| Invoice Reconciliation Automation | How it works | Google Sheets, Slack, Google Drive, Gmail, Google Drive Trigger, AI Agent | 0 |
š„ How to use: Click any template above, then download the workflow.json file and import it into n8n via Workflow menu ā Import from File. See the importing guide for detailed instructions.