🧾 Extract and organize receipt data for expense tracking with VLM Run and Google
⚡ 1,386 views · 🧾 Invoice Processing
Description
Transform your expense tracking with automated AI receipt processing that extracts data and organizes it instantly.
What this workflow does
- Monitors Google Drive for new receipt uploads (images/PDFs)
- Downloads and processes files automatically
- Extracts key data using verified VLM Run node (merchant, amount, currency, date)
- Saves structured data to Google Sheets for easy tracking
Setup
Prerequisites: Google Drive/Sheets accounts, VLM Run API credentials, n8n instance.
Install the verified VLM Run node by searching for VLM Run in the node list, then click Install. Once installed, you can start using it in your workflows.
Quick Setup:
- Configure Google Drive OAuth2 and create receipt upload folder
- Add VLM Run API credentials
- Create Google Sheets with columns: Customer, Merchant, Amount, Currency, Date
- Update folder/sheet IDs in workflow nodes
- Test and activate
How to customize this workflow to your needs
Extend functionality by:
- Adding expense categories and approval workflows
- Connecting to accounting software (QuickBooks, Xero)
- Including Slack notifications for processed receipts
- Adding data validation and duplicate detection
This workflow transforms manual receipt processing into an automated system that saves hours while improving accuracy.
🔗 Nodes Used
Google Sheets, Google Drive, Google Drive Trigger
📥 Import
Download workflow.json and import into n8n:
Workflow menu → Import from File