💬 Automate AI Upwork proposal generation with Apify, Google Gemini & sheets

⚡ 144 views · 💬 Lead Nurturing & AI Sales Agents

💡 Pro Tip — HTTP Request scraping tends to break when sites update their markup. If you’re scraping a major platform, check if ScraperNode covers it — it has maintained scrapers for LinkedIn, Instagram, TikTok, YouTube, and 20+ other platforms that return structured data.

Description

Disclaimer

Community nodes are used, and template can only be used on self-hosted n8n instances.

Upwork workflow.PNG

This n8n template from Intuz provides a complete and automated solution for finding relevant Upwork jobs and generating highly-personalized, knowledge-base-driven proposals using AI.

This workflow acts as an autonomous agent, handling everything from job discovery to drafting the final proposal text, ready for you to review and submit.

Who’s this workflow for?

• Freelancers & Consultants
• Digital Agencies
• Business Development Teams
• Sales Professionals

How it works

1. Scrape Upwork for New Jobs: The workflow starts by running an Apify actor to scrape Upwork based on your defined criteria (keywords, categories, payment verification, etc.).

2. Log Jobs to Google Sheets: The newly found job opportunities are automatically saved as new rows in a Google Sheet, creating a central dashboard for tracking. A notification is sent confirming the new jobs found.

3. Trigger AI Proposal Generation: The workflow then reads the new jobs from the sheet and, for each one that hasn’t been applied for, triggers the AI.

4. Craft a Knowledge-Based Proposal: It sends the job details to a Google Gemini AI model. The AI uses a detailed, built-in “Company Knowledge Base” (which you can customize) to write a comprehensive and relevant proposal. It addresses client questions, highlights relevant experience, and suggests a timeline.

5. Save the Proposal Draft: The AI-generated proposal is saved back into the Google Sheet in the corresponding job row.

6. Final Notification: A final email is sent to notify you that the proposals are ready, including a link to the sheet for final review and submission on Upwork.

Setup Instructions

1. Apify Configuration:

• In the Run Upwork Actor… node, connect your Apify account.
• We have used this apify scrapper- Upwork Extractor
• In the Custom Body field, customize the search parameters (like category, search.any keywords) to match the jobs you are looking for.

2. Google Gemini AI Configuration:

• In the Google Gemini Chat Model node, connect your Google Gemini (PaLM) API account.
• Crucially: In the Proposal Crafting node, edit the prompt to replace the “Company Knowledge Base” with your own company’s details, services, and project examples. This is essential for personalizing the proposals.

3. Google Sheets Setup:

• Connect your Google Sheets account.
• In all three Google Sheets nodes, select your credentials and update the Document ID and Sheet Name to point to your Upwork tracking sheet.

4. Gmail Configuration:

• In both Gmail nodes, connect your account and update the sendTo email address to your own.

5. Execute the Workflow:

• Click “Execute workflow” to run the entire job scraping and proposal generation process.

Key Requirements to Use This Template

• n8n Instance: An active n8n account (Cloud or self-hosted).
• Apify Account: An active Apify account with an API key and sufficient credits/subscription to run the “Upwork Extractor” actor.
• Google Account & Sheet: A pre-made Google Sheet with columns for Title, URL, Description, Skills, Questions, Applied, and Proposal Template.
• Google Gemini AI Account: A Google Cloud account with the Vertex AI API (for Gemini models) enabled and an associated API Key.
• Gmail Account: A Gmail account to send and receive notifications about the workflow’s progress.

Connect with us

• Website: https://www.intuz.com/n8n-workflow-automation-templates
• Email: getstarted@intuz.com
• LinkedIn: https://www.linkedin.com/company/intuz
• Get Started: https://n8n.partnerlinks.io/intuz

For Custom Workflow Automation

Click here- Get Started

🔗 Nodes Used

Google Sheets, Gmail, Basic LLM Chain, Structured Output Parser, Summarize, Google Gemini Chat Model

📥 Import

Download workflow.json and import into n8n: Workflow menu → Import from File

📖 Importing guide · 🔑 Credential setup