💬 Send bulk WhatsApp messages from Google Sheets using Rapiwa API

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Description

Bulk WhatsApp Campaign Automation with Rapiwa API (Unofficial Integration)

Who’s it for

This n8n workflow lets you send bulk WhatsApp messages using your own number through Rapiwa API, avoiding the high cost and limitations of the official WhatsApp API. It integrates seamlessly with Google Sheets, where you can manage your contacts and messages with ease. Ideal for easy-to-maintain bulk messaging solution using their own personal or business WhatsApp number. This solution is perfect for small businesses, marketers, or teams looking for a cost-effective way to manage WhatsApp communication at scale.

How it Works / What It Does

• Reads data from a Google Sheet where the Status column is marked as "pending".
• Cleans each phone number (removes special characters, spaces, etc.).
• Verifies if the number is a valid WhatsApp user using the Rapiwa API.
• If valid:
  • Sends the message via Rapiwa.
  • Updates Status = sent and Verification = verified.
• If invalid:
  • Skips message sending.
  • Updates Status = not sent and Verification = unverified.
• Waits for a few seconds (rate-limiting).
• Loops through the next item.
• The entire process is triggered automatically every 5 minutes.

How to Set Up

1. Duplicate the Sample Sheet: Use this format.
2. Fill Contacts: Add columns like WhatsApp No, Name, Message, Image URL, and set Status = pending.
3. Connect Google Sheets: Authenticate and link Google Sheets node inside n8n.
4. Subscribe to Rapiwa: Go to Rapiwa.com and get your API key.
5. Paste API Key: Use the HTTP Bearer token credential in n8n.
6. Activate the Workflow: Let n8n take care of the automation.

Requirements

• Google Sheets API credentials
• Configured Google Sheet (template linked above)
• WhatsApp (Personal or Business)
• n8n instance with credentials setup

How to Customize the Workflow

• Add delay between messages: Use the Wait node to introduce pauses (e.g., 5–10 seconds).
• Change message format: Modify the HTTP Request node to send media or templates.
• Personalize content: Include dynamic fields like Name, Image URL, etc.
• Error handling: Add IF or SET nodes to capture failed attempts, retry, or log errors.

Workflow Highlights

• Triggered every 5 minutes using the Schedule Trigger node.
• Filters messages with Status = pending.
• Cleans numbers and verifies WhatsApp existence before sending.
• Sends WhatsApp messages via Rapiwa (Unofficial API).
• Updates Google Sheets to mark Status = sent or not sent and Verification = verified/unverified.
• Wait node prevents rapid-fire sending that could lead to being flagged by WhatsApp.

Setup in n8n

1. Connect Google Sheets

• Add a Google Sheets node
• Authenticate using your Google account
• Select the document and worksheet
• Use filter: Status = pending

2. Loop Through Rows

• Use SplitInBatches or a Code node to process rows in small chunks (e.g., 5 rows)
• Add a Wait node to delay 5 seconds between messages

3. Send Message via HTTP Node

• How the “Send Message Using Rapiwa” Node Sends Messages

• This node makes an HTTP POST request to the Rapiwa API endpoint:
  https://app.rapiwa.com/api/send-message

• It uses Bearer Token Authentication with your Rapiwa API key.

• When this node runs, it sends a WhatsApp message to the specified number with the given text and optional image.

• The Rapiwa API handles message delivery using your own WhatsApp number connected to their service.

• JSON Body:

{
  "number": "{{ $json['WhatsApp No'] }}",
  "message": "{{ $json['Message'] }}"
}

Sample Google Sheet Structure

A Google Sheet formatted like this sample

Tips

• Modify the Limit node to increase/decrease messages per cycle.
• Adjust the Wait node to control how fast messages are sent (e.g., 5–10s delay).
• Make sure WhatsApp numbers are properly formatted (e.g., 8801XXXXXXXXX, no +, no spaces).
• Store your Rapiwa API key securely using n8n credentials.
• Use publicly accessible image URLs if sending images.
• Always mark processed messages as “sent” to avoid duplicates.
• Use the Error workflow in n8n to catch failed sends for retry.
• Test with a small batch before going full-scale.
• Schedule the Trigger node for every 5 minutes to keep automation running.

Useful Links

• Dashboard: https://app.rapiwa.com
• Official Website: https://rapiwa.com
• Documentation: https://docs.rapiwa.com

Support & Community

Need help setting up or customizing the workflow? Reach out here:

• WhatsApp: Chat with Support
• Discord: Join SpaGreen Server
• Facebook Group: SpaGreen Community
• Website: SpaGreen Creative
• Envato: SpaGreen Portfolio

🔗 Nodes Used

Google Sheets, HTTP Request, Schedule Trigger

📥 Import

Download workflow.json and import into n8n: Workflow menu → Import from File

📖 Importing guide · 🔑 Credential setup