🔧 Monitor construction stock & send low inventory alerts with Google Sheets
⚡ 585 views · 🔧 Miscellaneous
Description
Description
- Automates stock maintenance for real estate (e.g., construction materials, office supplies).
- Monitors stock levels, processes additions/deductions, and sends low-stock alerts via email.
- Uses Google Sheets for data storage and n8n for workflow automation.
Essential Information
- Daily workflow to check and update stock levels.
- Stores data in a Google Sheet for easy access and analysis.
- Sends email notifications for low-stock items based on predefined thresholds.
- Supports dynamic stock updates via API or form input (configurable).
System Architecture
- Stock Monitoring Pipeline:
- Daily Stock Check: Triggers daily to initiate stock monitoring.
- Fetch Stock Data: Retrieves current stock levels from Google Sheet.
- Update Stock Levels: Processes stock additions or deductions.
- Alert Generation Flow:
- Check Low Stock: Identifies items below threshold.
- Send Email Alert: Notifies stakeholders of low-stock items.
- Data Management:
- Update Google Sheet: Saves updated stock levels and timestamps.
Implementation Guide
- Import the workflow JSON into n8n.
- Configure Google Sheets credentials and specify sheet ID.
- Set up SMTP credentials for email alerts.
- Test stock update and low-stock alert processes.
- Monitor email delivery and adjust thresholds as needed.
Technical Dependencies
- Google Sheets API for stock data storage and retrieval.
- SMTP service for sending low-stock email alerts.
- n8n for workflow automation and orchestration.
- Optional: Web form or API for dynamic stock updates.
Database & Sheet Structure
- Stock Inventory Sheet (StockInventory):
- Columns:
item,quantity,threshold,last_updated,unit - Example:
Cement,100,20,2025-07-29T08:00:00Z,Bags
- Columns:
Customization Possibilities
- Modify
Update Stock Levelsnode to integrate with a form or API for real-time updates. - Adjust
Check Low Stocknode to set custom thresholds per item. - Customize email alert format in
Send Email Alertnode. - Add error-handling nodes for invalid stock updates.
- Integrate with a dashboard tool for visual stock monitoring.
🔗 Nodes Used
Cron, Send Email, Google Sheets
📥 Import
Download workflow.json and import into n8n:
Workflow menu → Import from File