🔧 Automate prescription delivery via Google Sheets to email & WhatsApp

⚡ 919 views · 🔧 Miscellaneous

Description

This is a fully working n8n workflow that sends prescriptions to patients via email and WhatsApp when a doctor enters prescription data into a Google Sheet.

📋 Google Sheets Structure

Main Sheet: Required columns:

• prescription_id (unique ID)
• patient_name
• patient_email
• patient_phone
• doctor_name
• prescription_date
• prescription_details
• dosage_instructions
• followup_date (optional)
• prescription_status (set to “new” for new prescriptions)

Log Sheet: This will be auto-created with columns for tracking sent notifications.

🔧 Required Credentials Setup

1. Google Sheets OAuth2 API: Connect your Google account
2. SMTP Credentials: For email sending (Gmail, Outlook, etc.)
3. WhatsApp API: Meta Business WhatsApp API credentials

⚙️ Configuration Steps

1. Replace YOUR_GOOGLE_SHEET_ID with your actual Google Sheet ID
2. Replace YOUR_WHATSAPP_PHONE_NUMBER_ID with your WhatsApp Business phone number ID
3. Update the email sender address in the “Send Email” node
4. Set up your credentials in n8n

🌟 Features Included

• Automated Trigger: Monitors Google Sheet for new prescriptions
• Smart Filtering: Only processes prescriptions with status “new”
• Rich Email Format: Professional HTML email with prescription details
• WhatsApp Integration: Sends formatted prescription text
• Comprehensive Logging: Tracks all sent notifications
• Status Updates: Marks prescriptions as “sent” after processing
• Error Handling: Logs success/failure status for both channels

📱 Sample Data Format

Add rows to your sheet like this:

prescription_id: RX001
patient_name: John Doe
patient_email: john@email.com
patient_phone: +1234567890
doctor_name: Dr. Smith
prescription_date: 2025-01-15
prescription_details: Amoxicillin 500mg capsules
dosage_instructions: Take 1 capsule 3 times daily with food
followup_date: 2025-01-22
prescription_status: new

🔗 Nodes Used

Send Email, Google Sheets, WhatsApp Business Cloud, Google Sheets Trigger, Filter

📥 Import

Download workflow.json and import into n8n: Workflow menu → Import from File

📖 Importing guide · 🔑 Credential setup