⚡ Smart Gmail inbox management with Gemini: Auto-label and draft replies
⚡ 778 views · ⚡ Personal Productivity
Description
Keep your Gmail inbox organized and stress-free with this AI-powered workflow. Ideal for freelancers, small business owners, and productivity enthusiasts who receive a high volume of mixed emails. This template automatically sorts messages into predefined labels and drafts a professional reply when follow-up is needed.
How it works
- Gmail Trigger starts the workflow whenever a new email arrives.
- AI Classifier (Gemini or compatible model) analyzes the message, checks your previous conversations and sent emails, and assigns the correct Gmail label.
- Smart rules ensure irrelevant messages are deleted or archived, while actionable ones are prepared for a response.
- AI Draft Node creates a concise, friendly, and professional draft reply — stored safely in your Gmail drafts folder (never auto-sent).
- Optional tools like CheckCalendar can suggest time slots for meetings automatically.
Together, these steps make your inbox work for you: sorting, prioritizing, and drafting responses.
Set up steps
- Connect your Gmail account and ensure your label categories already exist.
- Connect your Gemini (or other AI) credentials.
- (Optional) Enable CheckCalendar for scheduling suggestions.
- Adjust the labeling rules and prompt text to match your personal or business workflow.
Requirements
- Gemini account for LLM
- Google OAuth2 credentials
🔗 Nodes Used
Gmail, Gmail Trigger, AI Agent, Structured Output Parser, Google Gemini Chat Model
📥 Import
Download workflow.json and import into n8n:
Workflow menu → Import from File