⚡ Scheduled Gmail cleanup - auto-delete spam, promotions, social & trash
⚡ 1,455 views · ⚡ Personal Productivity
Description
Scheduled Gmail Cleanup – Auto-Delete Spam, Promotions, Social & Trash to save the Gmail space and time
Managing Gmail manually can be tedious and time-consuming. Spam, Promotions, Social, and Trash folders quickly fill up with unwanted emails, taking up valuable storage and creating clutter. This workflow provides a simple yet powerful Gmail automation for efficient email management, helping you maintain a cleaner inbox with zero daily effort.
This workflow is triggered by a Schedule node that runs once per day (customizable). It then uses multiple Gmail nodes to:
- Fetch Spam Emails – Identify all emails in the Spam folder.
- Fetch Promotions Emails – Collect promotional messages from Gmail’s Promotions category.
- Fetch Social Emails – Pull emails from the Social tab.
- Fetch Trash Emails – Find all items already marked as trash.
- Delete Fetched Emails – Automatically delete the emails retrieved from these categories.
By default, the workflow deletes the selected emails permanently. Once removed, they are not recoverable.
Key Benefits
- Automatically deletes junk, spam, and promotional emails daily
- Keeps Gmail storage under control and prevents hitting Google’s limits
- Saves time by eliminating manual cleanup tasks
- Helps you achieve and maintain Inbox Zero
- Simple “set and forget” automation — once activated, it runs in the background
How to Use
- Import this workflow into your n8n account.
- Connect your Gmail account using Gmail OAuth2 credentials.
- Open each Gmail node and select your Gmail credential.
- Adjust the Schedule Trigger if you want to run it more or less frequently (default: once per day).
- Save and activate the workflow.
Once set up, your Gmail inbox will automatically stay clean and organized every day.
Who Is This For?
- Professionals who want to focus only on important emails
- Productivity enthusiasts striving for Inbox Zero
- Users approaching Gmail’s 15GB storage limit
- Teams managing shared inboxes with heavy email flow
Customising this workflow
- Schedule: Adjust the Schedule Trigger to run hourly, daily, or weekly.
- Categories: Remove nodes for folders you want to keep, or add filters to only delete emails older than a certain number of days.
- Deletion Settings: Modify the Gmail Delete node to move emails to Trash instead of permanent deletion if you prefer a safer cleanup.
🔗 Nodes Used
Gmail, Schedule Trigger
📥 Import
Download workflow.json and import into n8n:
Workflow menu → Import from File