⚡ Analyze weekly notes with GPT-4 for actionable tasks & summaries
⚡ 180 views · ⚡ Personal Productivity
Description
This n8n template demonstrates how to automatically analyze all your accumulated notes from the past week and generate actionable insights, task lists, and priorities using AI.
Use cases are many: Try automating weekly planning sessions, extracting action items from meeting notes, identifying recurring themes in your thoughts, or creating data-driven weekly reports for personal productivity tracking!
Good to know
- ChatGPT analysis costs approximately $0.01-0.05 per week depending on the volume of notes
- The workflow uses advanced date filtering to process exactly 7 days of content
- Email sending requires SMTP configuration (Gmail, Outlook, etc.)
- Perfect companion: Works seamlessly with the “Audio Notes to Google Docs” workflow - it reads and analyzes all notes created by that system!
How it works
- A schedule trigger runs every Sunday at your preferred time (default: 11 PM)
- The workflow reads your complete Google Doc containing all accumulated notes
- A smart filter function extracts only entries from the past 7 days using date stamp recognition
- The filtered content gets sent to ChatGPT which analyzes patterns and extracts:
Actionable tasks for next week Important deadlines and appointments Key insights and learnings Top 3 priorities Category distribution (Work, Private, Health, etc.)
- A second AI call creates a personalized email summary with context and recommendations
- The structured analysis gets appended to your Google Doc as a weekly summary
- You receive a Telegram notification when the review is complete
- A detailed email report lands in your inbox with the full analysis and action items
How to use
- The workflow runs automatically every Sunday - no manual intervention needed
- Adjust the schedule trigger to your preferred day/time for weekly planning
- Review the email summary and use the extracted tasks for your upcoming week planning
- The Google Doc serves as your permanent archive of weekly insights
Requirements
- Google Docs API access to read your notes document
- OpenAI API account for ChatGPT analysis (GPT-4 recommended for best results)
- SMTP email configuration for sending summary reports
- Telegram Bot Token for notifications
- Prerequisite: The “Audio Notes to Google Docs” workflow or similar system that creates timestamped entries
Customising this workflow
- Modify the AI analysis prompt to focus on specific areas (business metrics, health tracking, learning goals)
- Add multiple analysis modes (daily, bi-weekly, monthly reviews)
- Include additional outputs like calendar event creation, task manager integration, or team sharing
- Connect to project management tools like Notion, Asana, or Monday.com for automatic task creation
🔗 Nodes Used
Function, Telegram, Gmail, Google Docs, Schedule Trigger, OpenAI
📥 Import
Download workflow.json and import into n8n:
Workflow menu → Import from File