📋 Handle Calendly bookings, cancellations and reschedules with Gmail, Google Calendar, Sheets and Slack
⚡ 85 views · 📋 Project Management
Description
Complete Calendly automation that handles confirmations, cancellations and reschedules in a single workflow. WHAT IT DOES:
Logs all meetings to Google Sheets automatically Creates events in organizer’s Google Calendar Sends professional HTML emails to guests Notifies your team on Slack (#meetings) Handles errors with Slack alerts (#errors)
INCLUDED FLOWS:
New booking: Sheets + Calendar + Slack + Confirmation email Cancellation: Sheets (updates status) + Slack + Cancellation email Reschedule: Sheets + Slack + Email with new date/time
SETUP:
Connect Google Sheets (create sheet with columns: Event ID, Date Logged, Name, Email, Meeting Type, Date, Time, Status, Meeting URL, Timezone) Connect Google Calendar Connect Slack (create channels #meetings and #errors) Connect Gmail Configure webhook in Calendly > Integrations > Webhooks
CUSTOMIZABLE: Emails include professional HTML design with editable colors and text directly in the code nodes. IDEAL FOR: Consultants, coaches, agencies and sales teams using Calendly.
🔗 Nodes Used
Google Sheets, Slack, Webhook, Google Calendar, Gmail
📥 Import
Download workflow.json and import into n8n:
Workflow menu → Import from File