📋 Send pre-meeting Slack briefings using Google Calendar, Notion, GitHub, and Jira

⚡ 25 views · 📋 Project Management

Description

This n8n template from Intuz provides a complete and automated solution for preparing and delivering context-rich briefings directly to attendees before every meeting.

It acts as an AI-powered executive assistant, gathering relevant information from all your key work tools to ensure everyone arrives prepared and aligned.

Who’s this workflow for?

• Engineering Managers & Team Leads
• Product Managers & Project Managers
• Scrum Masters & Agile Coaches
• Any team that holds regular status, planning, or technical meetings.

How it works

1. Trigger on New Calendar Event: The workflow starts automatically whenever a new meeting is created in a designated Google Calendar.

2. Fetch Previous Context: It immediately connects to Notion to retrieve the notes from the most recent past meeting, ensuring continuity.

3. Wait for the Right Moment: The workflow calculates a time 15 minutes before the meeting’s scheduled start and pauses its execution until then.

4. Gather Real-Time Project Data: Just before the meeting, the workflow wakes up and:

• Extracts keywords from the meeting title.
• Searches GitHub for recent Pull Requests (PRs) relevant to those keywords.
• Searches Jira for any tickets or issues that match the meeting’s topic.

5. Build the Intelligent Briefing: It assembles all the gathered information—previous notes from Notion, current PRs from GitHub, and relevant tickets from Jira—into a single, beautifully formatted Slack message.

6. Deliver to Each Attendee: The workflow identifies all attendees from the Google Calendar invite, finds their corresponding Slack profiles via email, and sends the personalized briefing as a Direct Message (DM) to each one, ensuring everyone is prepared just in time.

Key Requirements to Use This Template

1. n8n Instance: An active n8n account (Cloud or self-hosted). 2. Google Calendar Account: To trigger the workflow on new events. 3. Notion Account: With a dedicated database for storing meeting notes. 4. GitHub Account: To search for relevant pull requests. 5. Jira Cloud Account: To search for relevant project tickets. 6. Slack Workspace & App: A Slack workspace where you have permission to install an app. You will need a Bot Token with the necessary permissions.

Setup Instructions

Google Calendar Trigger:

• In the “Capture New Google Calendar Event” node, connect your Google Calendar account and select the calendar you want to monitor.

Notion Connection:

• In the “Get Last Meeting Notes” node, connect your Notion account.
• Select the Notion Database ID that contains your meeting notes.

GitHub & Jira Connections:

• In the “Get PRs from Repo” node, connect your GitHub account and select the repository to search.
• In the “Get Jira Issues Related to Meeting” node, connect your Jira Cloud account. You can customize the JQL query if needed.

Slack Configuration (Crucial Step):

• Create a Slack App: Go to api.slack.com/apps, create a new app, and install it to your workspace.
• Set Permissions: In your app’s “OAuth & Permissions” settings, add the following Bot
• Token Scopes: chat:write (to send messages) and users:read.email (this is critical for looking up attendees). Reinstall the app to your workspace.
• Get Bot Token: Copy the “Bot User OAuth Token” (it starts with xoxb-). Connect in n8n:
• In the “Get User Slack Info from Email” node, click “Header Parameters” and replace {{ slack oauth token }} with your actual Bot Token.
• In the “Send Meeting Context in Slack DM” node, connect your Slack credentials using the same Bot Token.

Activate the Workflow: Save the workflow and toggle the “Active” switch to ON. Your automated pre-meeting bot is now live!

Connect with us

• Website: https://www.intuz.com/n8n-workflow-automation-templates
• Email: getstarted@intuz.com
• LinkedIn: https://www.linkedin.com/company/intuz
• Get Started: https://n8n.partnerlinks.io/intuz

For Custom Workflow Automation

Click here: Get Started

🔗 Nodes Used

GitHub, HTTP Request, Slack, Jira Software, Notion, Google Calendar Trigger

📥 Import

Download workflow.json and import into n8n: Workflow menu → Import from File

📖 Importing guide · 🔑 Credential setup