📋 Rerank PM priorities every 2 hours using OpenAI, Notion, and Slack
⚡ 100 views · 📋 Project Management
Description
Description
AI-powered priority re-evaluation every 2 hours. Analyzes new signals, meeting decisions, emails, and blockers, then runs 3 AI passes (Impact, Urgency, Final Ranking) to suggest re-ranking. Only updates when the ranking actually changes.
Context
Runs every 2 hours during work days (8:00–18:00). Pulls 5 data sources in parallel: open priorities, recent high-impact signals, today’s meeting decisions, urgent emails, and overdue/blocked actions. A Priority Context Matrix links each priority to relevant new information. Three sequential AI passes score Impact, Urgency, and produce a Final Ranking with rationale. CompareDatasets detects changes vs current ranking. Only if the ranking changed, Notion is batch-updated and Slack shows before/after.
Who is this for?
• PMs managing dynamic priority stacks • Product leaders who need real-time priority alignment • Teams where priorities shift frequently due to customer signals
Requirements
• Notion account with PM Daily databases • OpenAI API key • Slack Bot token
How it works
- Trigger Runs every 2 hours, Monday–Friday, 8:00–18:00.
- Context Collection 5 parallel pulls: open priorities, signals, meetings, emails, blocked actions.
- Priority Matrix Links each priority to relevant signals, emails, and decisions. Deduplicates and normalizes.
- 3-Pass AI Scoring Pass 1: Impact. Pass 2: Urgency. Pass 3: Final Ranking with rationale.
- Change Detection Compares new vs current ranking. If changed: batch-updates Notion and posts before/after to Slack.
What you get
- Continuous priority re-evaluation every 2 hours
- 3-pass AI scoring (Impact, Urgency, Final)
- Change detection — only updates when needed
- Before/after ranking comparison on Slack
- 40+ node workflow with CompareDatasets intelligence
About me :
I’m Yassin a Product Manager Scaling tech products with data-driven project management. 📬 Feel free to connect with me on Linkedin
🔗 Nodes Used
Slack, Notion, Schedule Trigger, Filter, OpenAI
📥 Import
Download workflow.json and import into n8n:
Workflow menu → Import from File