📋 Sync Notion to Clockify including clients projects and tasks
⚡ 1,245 views · 📋 Project Management
Description
Purpose
This workflow synchronizes three entities from Notion to Clockify, allowing tracked time to be linked to client-related projects or tasks.
Demo & Explanation
How it works
- On every run active Clients, Projects and Tasks are retrieved from both Notion and Clockify before being compared by the Clockify ID, which is again stored in Notion for reference
- Potential differences are then applied to Clockify
- If an item has been archived or closed in Notion, it is also marked as archived in Clockify
- All entities are processed sequentially, since they are related hierarchically to each other
- By default this workflow runs once per day or when called via webhook (e.g. embedded into a Notion Button)
Prerequisites
- A set of Notion databases with a specific structure is required to use this workflow
- You can either start with this Notion Template or adapt your system based on the requirements described in the big yellow sticky note of this workflow template
Setup
- Clone the workflow and select the belonging credentials
- Follow the instructions given in the yellow sticky notes
- Activate the workflow
Related workflows:
- Backup Clockify to Github based on monthly reports
- Prevent simultaneous workflow executions with Redis
🔗 Nodes Used
HTTP Request, Webhook, Clockify, Notion, Stop and Error, Schedule Trigger
📥 Import
Download workflow.json and import into n8n:
Workflow menu → Import from File