📋 Automate daily YouTrack task summaries to Discord by assignee

⚡ 674 views · 📋 Project Management

Description

Daily YouTrack In-Progress Tasks Summary to Discord by Assignee

Keep your team in sync with a daily summary of tasks currently In Progress in YouTrack — automatically posted to your Discord channel.

This workflow queries issues, filters them by status, groups them by assignee and priority, and sends a formatted message to Discord. It’s perfect for teams that need a lightweight, automated stand-up report.

> 📝 This workflow uses Discord as an example. You can easily replace the messaging integration with Slack, Mattermost, MS Teams, or any other platform that supports incoming webhooks.

Use Case

Remote development teams using YouTrack + Discord
Replacing daily stand-up meetings with async updates
Project managers needing quick visibility into active tasks

Features

Scheduled daily execution (default: weekdays at 09:00)
Status filter: only issues marked as In Progress
Grouping by assignee and priority
Custom mapping for user mentions (YouTrack → Discord)
Clean Markdown output for Discord, with direct task links

Setup Instructions

YouTrack Configuration

Get a permanent token:
- Go to your YouTrack profile → Account Security → Authentication
- Create a new permanent token with “Read Issue” permissions
- Copy the token value
Set the base API URL:
- Format: https://yourdomain.youtrack.cloud/api/issues
- Replace yourdomain with your actual YouTrack instance
Identify custom field IDs:
- Method 1: Go to YouTrack → Administration → Custom Fields → find your “Status” field and note its ID
- Method 2: Use API call GET /api/admin/customFieldSettings/customFields to list all field IDs
- Method 3: Inspect a task’s API response and look for field IDs in the customFields array
- Example Status field ID: 105-0 or 142-1

Discord Configuration

Create a webhook URL in your Discord server:
- Server Settings → Integrations → Webhooks → New Webhook
- Choose target channel and copy the webhook URL
- Extract webhook ID from URL (numbers after /webhooks/)

Environment Variables & Placeholders

Placeholder	Description
`{{API_URL}}`	Your YouTrack API base URL
`{{TOKEN}}`	YouTrack permanent token
`{{FIELD_ID}}`	ID of the “Status” custom field
`{{QUERY_FIELDS}}`	Fields to fetch (e.g., summary, id)
`{{PROJECT_LINK}}`	Link to your YouTrack project
`{{USER_X}}`	YouTrack usernames
`{{DISCORD_ID_X}}`	Discord mentions or usernames
`{{NAME_X}}`	Display names
`{{WEBHOOK_ID}}`	Discord webhook ID
`{{DISCORD_CHANNEL}}`	Discord channel name
`{{CREDENTIAL_ID}}`	Your credential ID in n8n

Testing the Workflow

Test YouTrack connection:
- Execute the “HTTP Request YT” node individually
- Verify that issues are returned from your YouTrack instance
- Check if the Status field ID is correctly filtering tasks
Verify filtering:
- Run the “Filter fields” node
- Confirm only “In Progress” tasks pass through
Check message formatting:
- Execute the “Discord message” node
- Review the generated message content and formatting
Test Discord delivery:
- Run the complete workflow manually
- Verify the message appears in your Discord channel
Schedule verification:
- Enable the workflow
- Test weekend skip functionality by temporarily changing dates

Customization Tips

Language: All labels/messages are in English — customize if needed
User mapping: Adjust assignee → Discord mention logic in the message builder
Priorities: Update the priorityMap to reflect your own naming structure
Schedule: Modify the trigger time in the Schedule Trigger node
Alternative platforms: Swap out the Discord webhook for another messaging service if preferred

🔗 Nodes Used

HTTP Request, Discord, Schedule Trigger, Filter

📥 Import

Download workflow.json and import into n8n: Workflow menu → Import from File

📖 Importing guide · 🔑 Credential setup