📋 Bidirectional ClickUp task & Google Calendar sync with multi-calendar routing

⚡ 414 views · 📋 Project Management

Description

Who’s it for

Teams that manage tasks in ClickUp and want those tasks reflected—and kept in sync—in Google Calendar automatically.

How it works

A ClickUp Trigger captures task events (create, update, delete). For new tasks, the workflow creates a Google Calendar event with the correct start/end. It stores a mapping between clickupTaskId and calendarEventId in a Google Sheet so later updates and deletions can target the right event. Multiple lanes (personal/school/tech/internship) let you route tasks to different calendars.

How to set up

1. Assign ClickUp OAuth, Google Calendar, and Google Sheets credentials to the nodes.
2. Open the Configuration node and fill:
   • calendarId_* for each lane
   • sheetId and sheetTabName for the mapping sheet
   • (optional) clickupTeamId
3. Enable the ClickUp Trigger and run a manual test to validate mapping creation and event syncing.

Requirements

• ClickUp workspace with OAuth permissions
• Google Calendar & Sheets access
• A Google Sheet for the event↔task mapping

How to customize the workflow

• Edit the calendar routing in Edit Fields nodes or point them to different calendarId_* values.
• Adjust event colors/fields in Google Calendar nodes.
• Extend the mapping sheet with extra columns (e.g., status, labels) as needed.

🔗 Nodes Used

Google Sheets, ClickUp, ClickUp Trigger, Google Calendar

📥 Import

Download workflow.json and import into n8n: Workflow menu → Import from File

📖 Importing guide · 🔑 Credential setup