📋 Automate agile project setup with GPT-5 Mini, Jira & form interface

⚡ 509 views · 📋 Project Management

Description

Who is this for?

This workflow is perfect for:

• Agile development teams and project managers who need to quickly set up Jira projects
• Product managers who want to convert feature ideas into structured user stories and tasks
• Software development agencies that need to rapidly create detailed project structures for clients
• Scrum masters seeking to automate the initial project setup and backlog creation process

What problem is this workflow solving?

Creating comprehensive Jira projects with detailed user stories and sub-tasks is time-consuming and often inconsistent. This workflow solves those issues by:

• Automating project creation from basic feature descriptions to fully structured Jira projects
• Generating professional user stories following Agile best practices with proper “As a [user], I want to [goal], so that [benefit]” formatting
• Creating detailed sub-tasks covering design, development, testing, and documentation phases

What this workflow does

This workflow transforms raw project ideas into fully structured Jira projects with comprehensive user stories and sub-tasks using AI-powered analysis and automated Jira integration.

Step by step:

1. Form Trigger collects project name and feature descriptions through a web form
2. Project Naming uses GPT-4.1 mini to clean and professionalize the project name while generating a unique project key
3. Create Project establishes a new Jira project with proper software development template and configuration
4. Get Status ID retrieves project details and available issue types for story creation
5. Jira Story Generator analyzes project features using AI to create structured user stories with sub-tasks
6. Create Story generates individual Jira stories with proper titles and descriptions
7. Execute Sub-task Workflow automatically creates all associated sub-tasks for each story
8. Gmail Notification sends completion confirmation with project details and direct links

How to set up

1. Connect your Jira account by adding your Jira Software Cloud API credentials to all Jira-related nodes
2. Update Jira URL in the “Set Jira URL” node to match your Jira instance (e.g., https://yourcompany.atlassian.net)
3. Add OpenAI API key to the OpenAI Chat Model node for AI-powered story generation
4. Configure Gmail credentials for the notification node and update the recipient email address
5. Update project lead in the Create Project node by replacing the leadAccountId with your user ID
6. Test the workflow using the manual trigger with sample project data
7. Customize story templates in the Structured Output Parser if you need different story formats
8. Set up the sub-workflow by ensuring the Execute Workflow node points to the correct workflow ID

How to customize this workflow to your needs

• Adjust story generation prompts: modify the AI prompts in the “Jira Story Generator” to match your team’s specific story writing style or include additional fields
• Include estimation: add story point estimation logic or time tracking fields to generated stories
• Switch AI models: replace the OpenAI Chat Model node with other AI providers like Google Gemini, Claude, or local models by using the appropriate n8n AI nodes for different cost and performance requirements

Need help customizing?

Contact me for consulting and support:
📧 billychartanto@gmail.com

🔗 Nodes Used

HTTP Request, Jira Software, Execute Sub-workflow, Gmail, Execute Workflow Trigger, Filter

📥 Import

Download workflow.json and import into n8n: Workflow menu → Import from File

📖 Importing guide · 🔑 Credential setup