💬 Schedule client meetings via web forms with Google Calendar, Zoom and multi‑channel notifications
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Description
Who it’s for
This n8n workflow is designed for businesses, consultants, and service providers who want to automate their meeting scheduling process. The workflow creates a seamless booking system that can handle meeting requests, check availability, create calendar events, set up video conferences, and send notifications through multiple channels.
Features
- Integrates with web forms to receive booking requests
- Checks Google Calendar availability automatically
- Creates calendar events with booking details
- Sets up Zoom meetings instantly
- Sends notifications via email, WhatsApp, Discord, and Teams
- Notifies politely if requested slots aren’t available
- Supports Your time zone conversions
Requirements
- Google Calendar API Credentials: For checking availability and creating events
- Zoom API Credentials: For generating meeting links and video conferences
- Gmail OAuth2 Credentials: For sending email confirmations
- Notification Service Credentials:
Discord Bot API,Microsoft Teams API,Rapiwa API (for WhatsApp)
Important Notes
- Time Zone Configuration: The workflow is set to Asia/Dhaka time zone but can be customized
- Meeting Settings: Default meeting duration (40 minutes) and password can be adjusted
- Notification Templates: All notification messages can be customized to match your brand voice
- Calendar Selection: Ensure the correct Google Calendar ID is configured for your booking system
Support & Help
- WhatsApp: Chat on WhatsApp
- Discord: SpaGreen Community
- Facebook Group: SpaGreen Support
- Website: https://spagreen.net
- Developer Portfolio: Codecanyon SpaGreen
🔗 Nodes Used
Webhook, Discord, Google Calendar, Zoom, Gmail, Microsoft Teams
📥 Import
Download workflow.json and import into n8n:
Workflow menu → Import from File