💬 Automate salon appointment management with WhatsApp, GPT & Google Calendar
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Description
🤖Multi-Agent AI WhatsApp Bot for Service Businesses
Transform your salon/service business with this streamlined WhatsApp automation system featuring Claude integration, zero-setup database management, and intelligent conversation handling.
How it works
- Claude MCP Integration - Direct connection to Claude Sonnet 4 via Model Context Protocol
- Streamlined 2-Agent System - Booking Agent and Admin Agent (simplified from 5 for better reliability)
- GPT-5 Mini Primary with Gemini 2.5 Flash backup for cost-effective processing
- Multi-Media Support - Handles text, voice (Whisper transcription), images, and PDFs with cost extraction
- Smart Acknowledgments - “One moment…”, “Let me check availability…” during processing
- Rate Limiting & Spam Protection - Configurable limits (default: 100 msg/hour) with professional UX
Zero-Setup Database Management
- Autonomous Airtable Creation - Bot creates all necessary tables automatically
- Complete CRUD Operations - Create, edit, delete services and settings via WhatsApp
- Dynamic Business Configuration - Modify hours, pricing, services conversationally
- Friend Booking Support - “Book for my friend Sarah” functionality
Set up steps
- WhatsApp Business API setup (detailed instructions included)
- Airtable Base ID extraction (store in Redis or hardcode - recommended)
- Google Calendar integration for scheduling
- Redis for caching, rate limiting, and conversation memory
- MCP Server deployment for Claude integration
- Whatsapp for notifications
Key Features
- Booking Limit Control - Default 6 appointments per customer (configurable in workflow)
- Service Name Matching - GPT-5 Nano workflow for cost-optimized service recognition
- 24-Hour Advance Reminders - Automatic WhatsApp reminders sent at 8 PM
- Conversation Memory maintains context across interactions
- Error Resilience with backup models and graceful failure handling
Perfect for salons, spas, clinics, consulting services, or any appointment-based business. Complete business setup happens through conversational commands - no manual database configuration required.
🔗 Nodes Used
HTTP Request, Redis, Execute Sub-workflow, Google Calendar, Gmail, WhatsApp Business Cloud
📥 Import
Download workflow.json and import into n8n:
Workflow menu → Import from File