💬 WhatsApp appointment scheduling with Google Calendar
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Description
Who is this for?
This workflow is for service-based businesses and freelancers who want to automate booking appointments via WhatsApp without relying on third-party scheduling tools. It’s perfect for small teams who want full control over the reservation system and calendar integration.
What problem is this workflow solving?
Manually coordinating bookings through messages can be inefficient and error-prone. This workflow streamlines the entire scheduling process-from user input to calendar event creation-saving time and avoiding double-bookings. It ensures users only choose from available time slots and automatically records the meeting in your Google Calendar.
What this workflow does
- Sends a WhatsApp message with a reservation link.
- Collects the user’s name and preferred date.
- Checks availability and shows only free time slots.
- Allows the user to choose a time slot.
- Automatically creates a Google Calendar event with the selected details.
- Saves all data to a Postgres database for future reference.
Setup
- Create Tables in Postgres DB
- Open the provided SQL script and replace “n8n” with your Postgres schema name.
- Execute the script to create the required tables.
- Add Credentials
- WhatsApp: Set up your WhatsApp Business API credentials using OAuth and API keys.
- Postgres: Connect your database where the booking data will be stored.
- Google Calendar: Authorize access to your calendar for event creation.
🔗 Nodes Used
Postgres, Google Calendar, WhatsApp Business Cloud, Summarize, WhatsApp Trigger
📥 Import
Download workflow.json and import into n8n:
Workflow menu → Import from File