💬 Automate meeting scheduling through Telegram with Google Calendar & Notion CRM

⚡ 58 views · 💬 Support Chatbots

Description

💼 Graceful Scheduler Bot — Client & Affiliate Booking Automation

The Graceful Scheduler Bot transforms scheduling into an elegant, automated process.
Clients and affiliates simply send a /book message in Telegram, and the workflow manages everything:
conflict checks, calendar booking, confirmations, CRM logging, and reminders. ✨

🌸 Features

• 📲 Telegram Intake: Accepts /book command with meeting type, date, time, and email.
• 📅 Google Calendar Integration: Checks if the requested time is free and creates a 30-minute event.
• 💌 Confirmations: Sends instant confirmation by Email and Telegram.
• 🗂️ Notion CRM Log: Records details (Name, Email, Meeting Type, Date, Status).
• ⏰ Reminders: Sends polite reminders 24h before the meeting via Email and Telegram.

⚙️ Setup Instructions

1. Telegram Bot:
   • Create a bot with BotFather
   • Add your token into n8n credentials
2. Google Calendar:
   • Connect your account in n8n credentials
   • Use primary or specify your calendar ID
3. Email Send Node:
   • Configure SMTP or Gmail OAuth
4. Notion Database:
   • Create a database with properties:
     • Name (title)
     • Email (email)
     • Meeting Type (select)
     • Date (date)
     • Status (select)
   • Replace YOUR_NOTION_DATABASE_ID in the workflow
5. Customize Messages:
   • Update confirmation + reminder copy to match your tone
6. Test Example:
   /book client 2025-09-20 14:00 hello@example.com Jane Doe

🧩 Node List

• Telegram Trigger → listens for /book messages
• Function (Parse Command) → extracts meeting type, date/time, email, name
• IF Valid? → routes to help or booking flow
• Google Calendar (Get Events) → checks for conflicts
• IF Time Free? → prevents double booking
• Google Calendar (Create Event) → books slot + invites guest
• Email Send (Confirmation) → elegant confirmation email
• Telegram (Confirmation) → graceful in-chat confirmation
• Notion (Create Page) → logs details into CRM
• Wait → pauses until 24h before meeting
• Email Send (Reminder) → gentle email reminder
• Telegram (Reminder) → in-chat reminder

🧪 Testing Tips

• Start with a test booking command using today’s date/time.
• Check Google Calendar → event should appear with guest invite.
• Confirm both email and Telegram confirmations are sent.
• Verify a new page is created in your Notion database.
• Let the Wait node trigger → reminders should arrive 24h before.

🏷️ Tags

Automation, Scheduling, Calendars, CRM, Telegram, Notion

✨ With the Graceful Scheduler Bot, scheduling feels less like admin work and more like having your own digital assistant — polished, timely, and beautifully automated.

🔗 Nodes Used

Send Email, HTTP Request, Webhook, Telegram, Schedule Trigger

📥 Import

Download workflow.json and import into n8n: Workflow menu → Import from File

📖 Importing guide · 🔑 Credential setup