🎫 Automate Zoom attendance follow-ups with recordings & Google Sheets tracking
⚡ 106 views · 🎫 Ticket Management & Triage
Description
Workflow Overview Zoom Attendance Evaluator with Follow-up is an n8n automation workflow that automatically evaluates Zoom meeting attendance and sends follow-up emails to no-shows and early leavers with recordings and materials. Who’s it for
- Companies and organizations that regularly host online seminars and webinars
- Educational institutions conducting online classes
- Anyone looking to streamline participant attendance management and follow-up processes How it works
- Scheduled execution: Runs automatically every hour
- Fetch meeting data: Retrieves recent Zoom meetings and participant information
- Evaluate attendance: Automatically classifies participants into four categories:
- No-show: 0 minutes attended
- Early-leaver: Less than 50% attendance
- Partial attendance: 50-80% attendance
- Full attendance: Over 80% attendance
- Automatic follow-up: Sends automated emails with recording links and materials to no-shows and early leavers
- Record keeping: Logs all follow-ups to Google Sheets for tracking Requirements
- Zoom account: OAuth2 authentication setup required
- SMTP email server: Configuration needed (Gmail, SendGrid, etc.)
- Google Drive: For storing handout materials
- Google Sheets: For attendance logging
- Credentials for each service configured in n8n How to customize the workflow
- Adjust attendance thresholds: Modify the 50% and 80% values in the “Evaluate Attendance” node code
- Change execution frequency: Configure the time interval in the “Schedule Trigger” node
- Customize email template: Edit subject and body in the “Prepare Email Data” node
- Next session registration link: Replace the placeholder URL in the code with your actual registration link This workflow completely automates post-meeting follow-up tasks, helping improve participant engagement and reduce manual work.
🔗 Nodes Used
Send Email, Google Sheets, HTTP Request, Google Drive, Zoom, Schedule Trigger
📥 Import
Download workflow.json and import into n8n:
Workflow menu → Import from File