🎫 Automated email management with Gemini AI: Gmail summarizing, labeling and Notion/Sheets logging
⚡ 775 views · 🎫 Ticket Management & Triage
Description
AI Email Manager: Auto Summary, Labeling, and CRM Logging via n8n + Gemini
Overview
This workflow turns your Gmail inbox into a fully autonomous AI Email Agent that reads, summarizes, categorizes, and organizes emails in real-time. Built with n8n, Google Gemini, Notion, and Google Sheets, it’s perfect for founders, freelancers, and agencies who receive a ton of emails daily and want to automate the triage process without losing control.
How It Works
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Gmail Trigger — Detects new incoming emails.
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Process Email Data — Extracts sender info, subject, and content in a clean structured format.
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AI Email Analyzer — Uses Gemini AI to summarize the email and decide the most relevant label (e.g., Project Updates, Client Requests, Invoices, etc.).
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Create Gmail Label (if not exists) — Dynamically creates a new label if the AI recommends one that doesn’t exist.
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AI Agent + Add Label to Email — Applies the correct Gmail label automatically using the message ID.
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Logs in Notion & Google Sheets — Every processed email (summary, sender, date, label) is logged for tracking and analytics.
Who It’s For
- Entrepreneurs & Founders — Manage investor, client, and product update emails automatically.
- Agencies & Teams — Classify and track client emails effortlessly across projects.
- Freelancers & Consultants — Get AI summaries and organize leads without manually labeling emails.
- Tech Builders — Anyone building AI automation tools and SaaS products around inbox management.
🔗 Nodes Used
Google Sheets, Gmail, Notion, Gmail Trigger, AI Agent, Structured Output Parser
📥 Import
Download workflow.json and import into n8n:
Workflow menu → Import from File